6902 RFI Template Response (FINAL).xlsx

XLSX spreadsheet 85 KB Posted Aug 29, 2024

Attached to: CMS 6902 RFI Springfield
Solicitation number: 25-416CMS-LEAS4-B-44516
Issued by: St. Clair County, Illinois

About this file

Written by GovTribe AI · Aug 30, 2024

This document is a Response Summary for Request for Information (RFI) No. 6902 issued by the State of Illinois. The RFI invites submissions from respondents to provide facility information, including building details, lease terms, and proposed tenant improvements, for the State's potential lease of office space. Key details include the proposed lease term of five years with five-year renewal options, and the respondent's intent to provide either full compliance with the Building Program Standards or certain limited improvements at the sole cost and expense of the lessor. The document also includes a Tenant Improvement Cost sample template outlining the estimated permanent and temporary improvement costs, as well as the rental schedule, base rent, and any inducements offered.

The Response Summary provides information on the respondent's status as a fee simple owner or site controller, the building's location and characteristics, parking availability, and proposed services and maintenance responsibilities. The document acknowledges receipt of any RFI amendments and the respondent's agreement to comply with the Tenant Space Configurations and Building Program Standards. The respondent has the opportunity to claim various preferences under the Illinois Procurement Code. The respondent also indicates whether the response is contingent upon acceptance of any non-standard language and whether confidential treatment is being sought for portions of the response.

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Other files

File	Type	Posted
6902 rfi response docs (3).pdf	PDF	Aug 29, 2024
New Lease Document Template with Forms A 06.25.2024 ~5.docx	DOCX document	Aug 29, 2024
L6902 DoIT Springfield Exhibit A 080224.pdf	PDF	Aug 29, 2024
L6902 DoIT Springfield Exhibit B 082224.pdf	PDF	Aug 29, 2024
ipg-active-registered-vendor-disclosure-(formerly-forms-b)-v.23.1 (8)~2.docx	DOCX document	Aug 29, 2024
vendor-disclosure-(formerly-forms-a)-v.24.1~13.docx	DOCX document	Aug 29, 2024

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Response Summary

STATE OF ILLINOIS

Request for Information (RFI) No. 6902

Response to State of Illinois

Response Summary

RESPONDENT REPRESENTATIVE

Name of Firm or Person(s):

Address:

City/State/Zip:

Contact Name:

Telephone No.:

E-Mail Address:

Taxpayer Identification No.:

FEE SIMPLE OWNER(S) OF BUILDING AND LAND

Name(s):

Address:

City/State/Zip:

If Not Held in Fee Simple, Explain Basis of Site Control:

BUILDING NAME AND LOCATION

Name:

Address:

City/State/Zip:

County:

Real Estate Tax ID No.:

HISTORIC AREA PREFERENCE (Attach maps designating such districts denoting the location of the building offered if applicable.)

Is the proposed building located within a government-recognized historic district?

Is the proposed building located within a central business district as designated by a local or regional planning agency?

LEASE INFORMATION

Proposed Lease Term:

Abbott, Kathleen: Abbott, Kathleen:

Should we just fill this in as 5/5?

Proposed Renewal Term:
Proposed Occupancy Date:	(From Lease Execution Date)

Lease Options
	Yes/No	Required Notice (Days)
Renewal:
Expansion:
Proposed Cost of Tenant Improvements
Permanent Improvements:
Temporary Improvements:
Amortization Rate:
Amortization Period (Years):
Financing Source:
Note: See attached Sample Form. Please attach an itemization of estimated costs for ALL permanent and temporary improvements by categories/subcategories of work as noted in the Building Program Standards.

Square Footage (SF)
Building Exterior Gross SF:	(applicable only if State is to occupy 100% of building)
Building Interior Gross SF:	Based on IL Admin Code Section 5000 310 Area Measurement Rules
Building Common SF:
Proposed Usable SF:

Total Building Rentable SF:

Proposed Rentable SF:

Addtl Rentable SF Available:

Floors to be Occupied Under Lease (Define Area/Floor Plate):

Proportionate Share:	[Tenant's percentage of Total Building Rentable Area.]
Current or Prior Building Use:

Parking No. of Spaces Provided:	No. of Accessible Spaces Incl.:
Accomodation No. of Spaces Provided:

Location of Parking Area:
Services & Maintenance (Indicate whether paid by Tenant or Lessor if NOT included in base rent)
	Paid By Tenant	Paid By Lessor
HVAC Electric:
Non-HVAC Electric:
Gas:
Water/Sewer:
Lamps Repair/Replacement
Ballasts Repair/Replacement:
Janitorial incl Commodities:
Scavenger:
Pest Control
Snow and Ice Removal:
Lawn/Landscape Maintenance:
Security Alarm Monitoring:
Security Alarm Maintenance:
Life Safety Alarm Monitoring:
Life Safety Alarm Maintenance:
Other:

Comments:

Inducements (Provide detail for any inducements offered during the Lease Term, if applicable.)

Rent Abatement:

Moving Allowance:

Free Parking:

Other:

General Allowance $

[This amount has been incorporated in the Lease and is included in the rental payments. It is to be used for additional work requested at the sole discretion and benefit of the State during the build-out of the premises.]

Subcontractor Identify subcontractor(s) to be used in the performance of Lease, if known at the time of this Response.

Name:

Address:

Description of Work/Services:

Anticipated Payment:

ACKNOWLEDGEMENTS

AMENDMENTS

The Respondent acknowledges receipt of the following Response Amendment(s) to the above-referenced RFI issued after the publication of the RFI and prior to the RFI Opening Date (Failure to acknowledge receipt of ALL Response Amendments issued for the RFI may result in rejection of the Response):

	Date	Acknowledgement
Amendment No. 1 :
Amendment No. 2 :
Amendment No. 3 :
Amendment No. 4 :
Amendment No. 5 :

Respondent acknowledges that it has reviewed and agrees to comply with Tenant Space Configurations and Building Program Standards.

PREFERENCES:

The Procurement Code provides various preferences to promote business opportunities in Illinois. Does Respondent make any claims for preferences?

If so, please mark the applicable preference(s) and include a listing of the items that qualify for the preference at the end of this section and a description

of why the preference applies. Agency reserves the right to determine whether the preference indicated applies to Respondent.

Resident Bidder (30 ILCS 500/45-10).

Soybean Oil-Based Ink (30 ILCS 500/45-15).

Recycled Materials (30 ILCS 500/45-20).

Recycled Paper (30 ILCS 500/45-25).

Environmentally Preferable Supplies (30 ILCS 500/45-26).

Correctional Industries (30 ILCS 500/45-30).

Not-for-profit Agencies for Persons with Significant Disabilities (30 ILCS 500/45-35) (30 ILCS 500/45-35).

Gas Mileage (30 ILCS 500/45-40).

Small Businesses (30 ILCS 500/45-45).

Illinois Agricultural Products (30 ILCS 500/45-50).

Corn-Based Plastics (30 ILCS 500/45-55).

Disabled Veterans (30 ILCS 500/45-57).

Vehicles Powered by Agricultural Commodity-Based Fuel (30 ILCS 500/45-6)

Biobased Products (30 ILCS 500/45-75).

Historic Preference Area (30 ILCS 500/45-80).

Procurement of Domestic Products (30 ILCS 517).

Public Purchases in Other State (30 ILCS 520).

Illinois Mined Coal Act (30 ILCS 555).

Steel Products Procurement (30 ILCS 565).

Business Enterprise for Minorities, Females, and Persons with Disabilities Act (30 ILCS 575).

Veteran’s Preference (330 ILCS 55).

Local Site Preference (30 ILCS 500/40-40)

Items that Qualify and Explanation:

CONTINGENCIES/REQUESTS/NOTICES
Response IS contingent upon the acceptance of Non-Standard Language noted in Attachment 2.	Yes:	No:
Request for Confidential Treatment
Respondent is seeking confidential treatment for portions of the Response, and has supplied an additional, redacted copy of the Response
that complies with the requirements of this Solicitation.	Yes:	No:

SIGNATURE

By completing and signing this form, the undersigned authorized representative of the identified Respondent submits this Response to perform in full
compliance with the RFI.
Request For Information No:	6694	including Building Program Standards

I HAVE READ THE ABOVE-REFERENCED BUILDING PROGRAM STANDARDS AND TENANT SPACE CONFIGURATION, AND ACCEPT THE SPATIAL, PERFORMANCE AND FISCAL REQUIREMENTS AS STATED THEREIN AS A CONDITION OF SUBMITTING THIS OFFER TO THE STATE OF ILLINOIS. I WARRANT THAT ALL STATEMENTS HEREIN MADE BY THE UNDERSIGNED ARE TRUE AND CORRECT. I FURTHER REPRESENT AND WARRANT THAT I AM EMPOWERED AND DULY AUTHORIZED TO EXECUTE THIS OFFER ON BEHALF OF THE OWNER OF THE LAND AND IMPROVEMENTS. THIS OFFER WILL REMAIN IN EFFECT AT LEAST ONE HUNDRED AND TWENTY (120) DAYS FOLLOWING OFFER DUE DATE.

Signature (Owner/Agent):	Date:
Company:
Address/City/State/Zip
Telephone No.:

&"Arial Narrow,Regular"&8State of Illinois &"Arial Narrow,Regular"&8Request for Information

&"Arial Narrow,Regular"&8Exhibit A.1 - Response Summary &"Arial Narrow,Regular"&8Page &P of &N

Tenant Improvement Checklist

STATE OF ILLINOIS

Request for Information No. 6902

Response
	Tenant Improvements
This Offer is based on providing improvements to the premises at the sole cost and expense of the Lessor as follows (check ALL that apply):

Existing Building Previously Constructed

All improvements will conform to the Building Program Standards

Including All Sustainable Practices

Except the following specific improvements:

Limited improvements will conform to the Building Program Standards

Including deferred maintenance on the building for minimum habitability and life-safety requirements

Including Energy Star Energy Efficiency Requirements (Division Seven)

Including Sustainable Carpeting including Backing & Adhesive Products (Division Nine)

Including Other Sustainable Flooring

Including Sustainable Painting and Decorating

Including Integrated Pest Management Services

	Including Sustainable Building Standard Lighting Requirements
	Including :
No improvements will conform to the Building Program Standards except improvements required for minimum habitability and life-safety. HOWEVER, Lessor shall provide the necessary professional services as defined within the Standards to architecturally plan the space for occupancy by the Using Agency, and the necessary conduit, raceways or other approved cable distribution system from patch panels and electrical panels to complete the installation of systems furniture whether purchased new or relocated to the site by the Using Agency under separate contract.

No improvements will conform to the Building Program Standards, HOWEVER , Lessor shall provide the necessary professional services as defined within the Standards to architecturally plan the space for occupancy by the Using Agency, and the necessary conduit, raceways or other approved cable distribution system from patch panels and electrical panels to complete the installation of systems furniture whether purchased new or relocated to the site by the Using Agency under separate contract.

New Building To Be Constructed (Build-to-Suit)
	All improvements will conform to the Building Program Standards
		Including All Sustainable Practices
		Except the following specific improvements:

&"Arial Narrow,Regular"State of Illinois &"Arial Narrow,Regular"Request for Information&"-,Regular"

&"Arial Narrow,Regular"Lease Abstract - CMS Offer Review Form - Tenant Improvement Checklist &"Arial Narrow,Regular"Page &P of &N

Cost Matrix

STATE OF ILLINOIS

Request for Information No. 6902

Response
	Total Cost Matrix

PROPOSER REPRESENTATIVE

Name of Firm or Person(s):

BUILDING NAME AND LOCATION

Name:

Address:

City/State/Zip:

RENTAL SCHEDULE

Year	Square Feet	Base Rate/ RSF	Temporary Imprvmt Amort/RSF	General Allowance/ RSF	Total Rate/ RSF	Monthly Rent	Annual Rent
Yr 1 (Insert Dates)
Yr 2 (Insert Dates)
Yr 3 (Insert Dates)
Yr 4 (Insert Dates)
Yr 5 (Insert Dates)
						SubTotal

RENEWAL TERM

Year	Square Feet	Base Rate/ RSF	Temporary Imprvmt Amort/RSF	Other Cost (specify) / RSF	Total Rate/ RSF	Monthly Rent	Annual Rent
Yr 1 (Insert Dates)
Yr 2 (Insert Dates)
Yr 3 (Insert Dates)
Yr 4 (Insert Dates)
Yr 5 (Insert Dates)
						SubTotal
						10-Yr Total

BASE RENT

Base Rent (Year 1):	RSF/Year
Base Rent Escalation:	%
Rent Escalation in Years:		[Note each Year escalation is to Occur.]

TENANT IMPROVEMENT COSTS

Permanent Improvements Costs

Total Cost:

Temporary Improvements Costs
Total Cost:	Amoritzation Period (Months):
Amortization Rate:	Amortization Amount/RSF:

Inducements
Total Estimated Value:	[If Applicable]
General Allowance
Allowance included in Lease:	[If Applicable]

COMMENTS

&"Arial Narrow,Regular"&8State of Illinois &"Arial Narrow,Regular"&8Request for Information

&"Arial Narrow,Regular"&8Lease Abstract - CMS Offer Review Form - Lease Cost Matrix&"-,Regular"&10 &"Arial Narrow,Regular"&8Page &P of &N

Tenant Imp. Cost Sample

STATE OF ILLINOIS

Request for Information No. 6902

EXHIBIT A - Tenant Improvement Cost - SAMPLE TEMPLATE

APR Page No.	APR Division No.	Subdivision Title	Permanent Improvement Cost		% of Total Cost	Temporary Improvement Cost		% of Total Cost	Total Cost
6	1	General Requirements
		General Allowance		$0	0%		$100,000	100%	$100,000
		Professional Services Provided		$175,000	100%			0%	$175,000
		Assembly & Electric - Interior Office Systems
7	2	Site Work
		Concrete Parking Lot		$610,000	100%		$0	0%	$610,000
		Site Improvements
		Site Landscaping
8	3	Concrete		$30,000	100%		$0	0%	$30,000
8	4	Masonry
8	5	Metals		$20,000	100%		$0	0%	$20,000
8	6	Woods & Plastics		$114,000	40%		$171,000	60%	$285,000
8	7	Thermal & Moisture Protection		$7,500	100%		$0	0%	$7,500
9		Roofing System
9	8	Doors & Windows		$92,250	75%		$30,750	25%	$123,000
		Door Hardware
10	9	Finishes		$281,750	50%		$281,750	50%	$563,500
		Carpet
		Flooring
		Ceiling
		Paint & Decorating
		Building Signage		$5,000	100%
12	10	Specialties		$7,550	50%		$7,550	50%	$15,100
13	11	Equipment
13	12	Furnishings
		Window Treatments
		Metal Shelving
13	13	Special Construction		$5,000	100%		$0	0%	$5,000
14	14	Conveying Systems
		Vertical Circulation Systems		$48,000	100%		$0	0%	$48,000
14	15	Mechanical		$447,375	75%		$149,125	25%	$596,500
		Potable Water Supply
		Electric Water Coolers
		Toilet Facilities
		Janitor Closets
		HVAC
		Fire Alarm System
		Fire Suppression System
		Fire Extinguishers
17	16	Electrical		$256,500	50%		$256,500	50%	$513,000
		Electrical & Telecommunications
		Distributed Audio Communication
		Standard Lighting
		Special Lighting Control
		Emergency Lighting
		Uninterruptible Power Supply
Sub Total				$2,094,925	60%		$1,374,075	40%	$3,469,000

General Conditions $78,330 60% $52,220 40% $130,550

Overhead & Profit $151,029 60% $100,686 40% $251,715

Insurance $26,581 60% $17,721 40% $44,302

Contingency $60,000 60% $40,000 40% $100,000

Total $2,410,865 60% $1,584,702 40% $3,995,567

&"Arial Narrow,Regular"&8State of Illinois &"Arial Narrow,Regular"&8Request for Information&"-,Regular"&10

&"Arial Narrow,Regular"&8Lease Abstract - CMS offer Review Form - Tenant Improvement Cost Sample Template &"Arial Narrow,Regular"&8Page &P of &N

File details come from the government source that posted it. Updated Aug 30, 2024.