671-22-198 Update CLC HVAC System SOW R1 2024-11-08.pdf

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CONSTRUCTION STATEMENT OF WORK

VA PROJECT NO. 671-22-198 UPDATE CLC HVAC SYSTEM

Audie L. Murphy Division | South Texas Veterans Health Care System

Contracting Officer Project Manager /COR Project Alt. COR

Andres Garcia Maria Hernandez maria.hernandez2@va.gov

TBD

-- Existing Conditions --

Site Location: The Community Living Center (CLC) Building of Audie L. Murphy Memorial Hospital is located at 7400 Merton Minter St., San Antonio, TX 78229.

Site Visit: Before submitting a proposal on the work specified herein, each Bidder shall inspect the site to familiarize themselves with all existing conditions, identify limitations, and field verify dimensions. Bidders shall document and submit RFIs or alternate suggestions of required work or materials prior to submitting a proposal. No extra compensation will be allowed because of the Contractor’s misunderstanding as to the amount of work involved or because of his/her lack of knowledge of any existing site conditions.

Instructions: Bidders are expected to contact the COR to organize a site visit for one of the following time slots below. Please do not attempt to access the site without an organized site visit. Participants shall gather their teams outside before entering the CLC Building. A face mask will be provided at the ground level entrance to the CLC and must be worn at all times while inside the CLC. No photography of VA premises will be allowed without written permission of the CO. During this visit, site availability for construction staging area may be discussed with the COR.

o November 23rd at 7:00 AM, 9:00 AM, 11:00 AM, or 2:00 PM o November 25th at 6:00 PM o November 26th at 6:00 PM

-- Scope of Work –

BASE BID:

1. Provide all necessary work and services to update the HVAC system for the 2-Story CLC of the

Audie L. Murphy VA Hospital as part of the South Texas Veterans Health Care System (STVHCS).

Work includes general construction, alterations, removal of existing utilities, and certain other items, as indicated on the project plans and specifications. All incidental work associated with the general contracting, demolition, construction, testing, and installation work in the exterior and interior of the building shall be included in the base bid.

2. The CLC shall remain occupied and operational throughout the construction period of performance (180 calendar days estimated) of this contract. Adjacent areas to the work area shall remain accessible for the duration of the project. The Contractor shall provide all required barriers and controls to restrict access into the construction area without limiting accessibility to adjacent areas.

Protection against dust, fumes, odors, noise, etc. shall be required as to not disturb/disrupt nearby VA Staff or operations. This project requires the highest level of Infection Prevention and Control.

3. Phasing and planning may be required for work performed in areas that are normally occupied.

Work outside of the mechanical rooms, other than public areas, shall be coordinated with the COR.

4. Adjacent areas to the building must remain accessible for the duration of the project. The Contractor shall provide required barriers to restrict access into the construction area without limiting accessibility to adjacent areas. The Contractor shall note that protection against dust, fumes, odors, noise, etc. shall be required as to not disturb/disrupt nearby VA Staff or operations.

5. See plans and specifications for description of work.

CONSTRUCTION STATEMENT OF WORK

AUDIE L. MURPHY DIVISION | SOUTH TEXAS VETERANS HEALTH CARE SYSTEM

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-- Deliverables --

Expectation: The Contractor shall follow the submittal process for all applicable specification sections. The Contractor shall supply a master submittal list to log all required submittal items and provide the COR an updated master submittal log weekly until the submittal process is completed. All submittals shall include appropriate project information, CQ/PM signature, adequate descriptive literature, catalog cuts, shop drawings and other data necessary for the Government to ascertain that the proposed equipment and materials comply with the contract document requirements. Catalog cuts submitted for approval shall be legible and clearly identify equipment being submitted (i.e. highlight, cloud, etc.). It is the Contractor’s responsibility to provide submittals that meet all necessary Federal, State and Local code requirements for acceptance. Failure to meet these requirements are the responsibility of the Contractor and do not justify a request of time extension.

6. The VA Master Construction Specifications contain work procedures, submittals, and material requirements designed to meet regulatory compliance requirements. The VA Master Construction Specification Sections to be used as the basis for this construction contract include:

DIVISION 01 - GENERAL REQUIREMENTS

00 01 15 List of Drawings

01 00 00 General Requirements 01 32 16.15 Project Schedules 01 33 23 Shop Drawings, Product Data, and Samples 01 35 26 Safety Requirements 01 42 19 Reference Standards 01 45 00 Quality Control 01 45 35 Special Inspections 01 57 19 Temporary Environmental Controls 01 58 16 Temporary Interior Signage 01 74 19 Construction Waste Management 01 81 13 Sustainable Construction Requirements 01 91 00 General Commissioning Requirements

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 02 82 13.13 Glovebag Asbestos Abatement

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

07 84 00 Firestopping 07 92 00 Joint Sealants

DIVISION 09 – FINISHES

00 29 00 Gypsum Board 09 51 00 Acoustical Ceilings 09 91 00 Painting

DIVISION 22 – PLUMBING

22 05 11 Common Work Results for Plumbing 22 05 12 General Motor Requirements for Plumbing Equipment 22 05 19 Meters and Gages for Plumbing Piping 22 05 23 General-Duty Valves for Plumbing Piping 22 07 11 Plumbing Insulation 22 08 00 Commissioning of Plumbing Systems 22 11 00 Facility Water Distribution 22 11 23 Domestic Water Pumps

22 13 00 Facility Sanitary and Vent Piping

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22 35 00 Domestic Water Heat Exchangers 22 40 00 Plumbing Fixtures

DIVISION 23 – HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

23 05 10 Common Work Results for Boiler Plant and Steam Generation 23 05 12 General Motor Requirements for HVAC and Steam Generation Equipment

23 05 51 Noise and Vibration Control for Boiler Plant 23 05 41 Testing, Adjusting, and Balancing for HVAC

23 07 11 HVAC and Boiler Plant Insulation 23 08 00 Commissioning of HVAC Systems 23 09 23 Direct-Digital Control System for HVAC

23 21 13 Hydronic Piping 23 21 23 Hydronic Pumps 23 22 13 Steam and Condensate Heating Piping 23 22 23 Steam Condensate Pumps 23 25 00 HVAC Water Treatment

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 26 05 19 Low-Voltage Electrical Power Conductors and Cables 26 05 26 Grounding and Bonding for Electrical Systems 26 05 33 Raceway and Boxes for Electrical Systems 26 24 16 Panelboards

26 27 26 Wiring Devices 26 29 21 Enclosed Switches and Circuit Breakers 26 41 00 Facility Lightning Protection

-- Hours/Holidays --

Work Hours:

7. The CLC Building shall remain occupied and operational throughout the construction period of performance (180 calendar days estimated) of this contract. Some early morning, evening, and/or weekend work may be requested in order to minimize disruptions to operations and patient care.

8. Work shall be performed from Monday to Friday between 8:00AM and 4:30PM. Contractor access will be provided during this time, except special federal holidays unless discussed and approved by the CO ahead of time. The Federal Holidays are as follows:

Holiday Name Day of Week 2024-2025 Observed Date

Veterans Day Monday November 11, 2024 Thanksgiving Day Thursday November 28, 2024 Christmas Day Wednesday December 25, 2024 New Year's Day Wednesday January 1, 2025 Martin Luther King, Jr. Day Monday January 20, 2025 President’s Day Monday February 21, 2025 Memorial Day Monday May 26, 2025 Juneteenth Thursday June 19, 2025 Independence Day Friday July 4, 2025 Labor Day Monday September 1, 2025 Columbus Day Monday October 13, 2025 Veterans Day Tuesday November 11, 2025 Thanksgiving Day Thursday November 27, 2025 Christmas Day Thursday December 25, 2025

AUDIE L. MURPHY DIVISION | SOUTH TEXAS VETERANS HEALTH CARE SYSTEM

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-- General Requirements --

Contractor Personnel:

9. The Contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements.

10. The Contractor shall submit a list identifying key contract personnel, their responsibilities, and primary and secondary contact info.

11. Contract employee must sign in and out each time the employee enters or leaves the project site.

12. Contractor’s employees and subcontractor employees shall not enter the site without appropriate

VA issued PIV badge. The Contractor is responsible for ensuring all contract employees have been screened by the VA Personnel Security Contractor Team. All Contractor and subcontractor personnel are required to wear their government furnish badge while performing services under this contract. The badge will contain a personal picture, name of employee, Contractor's name, and ICIP training sticker. Badges shall be worn on the outer garment attached to the outer shirt or jacket pocket by a button or clip or worn around the neck secured by an appropriate identification card lanyard. Government issued identification badge remains the property of the Government and shall be returned to the COR upon closeout or transfer of Contractor employees from the contract.

13. Contractor employees and subcontractors shall have valid driver license, insurance, and obey all traffic laws when driving a vehicle on VA property. Personnel may be subject to inspection of their personal effects by VA Police when entering and leaving the site.

14. Smoking and/or vaping is strictly prohibited at all times while on the VA property.

15. Contractors are not allowed to park in any VA patient, visitor, or employee parking lots.

16. Contractor and subcontractor personnel shall present a professional appearance commensurate with standards delineated for Government civilian personnel acting in similar capacities.

17. Contractor and subcontractor personnel shall conduct themselves in a professional manner (i.e., timeliness, communication; spoken and written etc.). The CO may require the Contractor to remove from the job site any employee working under this contract for reasons of suspected misconduct, a suspected security breach, or suspected to be under the influence of alcohol, drugs, or any other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interests of the Government. The hospital director or designated representative has the authority to bar individuals from the Government facility. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this performance work statement. The Government shall not reimburse the Contractor for travel and other expenses associated with the removal of personnel.

18. Contractor personnel are not authorized to carry or possess personal weapons to include, but not limited to, firearms and knives with a blade length in excess of three inches, while on site.

19. The Contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements. The work history of each contract employee must contain experience directly related to the task and functions he/she is intended to perform under this contract. Personnel assigned to, or utilized by, the Contractor in performance of work shall be fully capable of performing the requirements contained in the SOW in an efficient, reliable, and professional manner.

20. The Government reserves the right, during the life of the resulting contract, to request work histories on any Contractor employee for the purposes of verifying compliance with the above requirements;

additionally, the Government reserves the right to review resumes and qualifications of Contractor personnel proposed to be assigned. Upon request, resume shall be provided prior to clearance approval, for review and acceptance by the COR. The intent is verification purpose and not for the Government to become the hiring authority.

21. Contractor and all subcontractor employees must have taken the Occupational Safety and Health Administration (OSHA) Certified 30/10-hour construction safety course and shall carry documented proof. The Contractor shall instruct each of his employees in the recognition and avoidance of unsafe conditions and the regulations applicable to this work environment to control or eliminate any hazards or other exposure to illness or injury.

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Site Safety Precautions:

22. The Contractor shall furnish & post a board as instructed by the COR and VA Safety that includes, but is not limited to, a copy of ILSM/ICRA/PCRA/GEMS/Patient Safety signed determinations, Site Specific Emergency Contact information, Construction site fire response procedures & evacuation plan, post the number of accident free days, emergency force contact information with nearest hospital including directions, etc.

23. The Contractor’s Competent Person shall conduct daily safety inspections of their construction operations. Documentation of the safety inspections is required in accordance with the VA Master Construction Specifications.

24. The Contractor shall comply with all applicable federal, state, and local laws and ensure performance is secure while protecting material, equipment, and supplies from damage and loss.

25. VA Police and Security personnel shall have the express right to inspect for security violations at any time during the term of the contract.

26. VA Safety and COR shall have full authority to see that the Contractor obeys all safety rules and regulations relative to the fulfillment of this contract.

27. Applicable ICRA and PCRA control measures must be implemented at all times.

28. The worksite will be inspected weekly by VA Construction Safety Committee. Discrepancies will be noted and reported to the Contractor for immediate action. Repeated discrepancies will be reported to the CO.

29. Construction safety compliance will be a factor assessed in the Government’s evaluation of the Contractor performance. Failure to correct repeated safety discrepancies may result in contract termination for default.

30. The necessary number and appropriate types of portable fire extinguishers are required per National Fire Protection Agency (NFPA) 10 and NFPA 241. Contractor shall keep certification on site at all times of extinguisher inspections.

31. The Contractor shall perform the work in a manner consistent with the area security and life safety regulations with regard to exits and exit way access. Work shall not compromise security, communication or fire safety for occupants.

32. Contractor shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government Property.

Identification Card/PIV Badge Process:

33. After award of the contract but prior to issuance of NTP, each contract employee, including any subcontract employees requiring access to the site, must work with the COR or Program Office Representative to complete the following within five (5) business days of receiving the instructions:

A. Each applicant must complete a Declaration for Federal Employment Optional Form OF 306 with wet signature. The Contractor POC is responsible for collecting all OF 306 forms and ensuring completion and legibility of all answers prior to submitting forms to the COR.

Additional forms may be required based on the applicant’s background or military service.

B. The Contractor POC shall schedule Enrollment appointments for each applicant to have their photo and fingerprints submitted. Applicants must bring two forms of ID to their Enrollment appointment for identity verification. It is the responsibility of the Contractor to ensure all applicants attend the 30-minute fingerprint enrollment appointment and provide required documentation for background check investigations.

C. The COR will submit all documents for investigations. For investigations to be conducted and eligibility determination, all documents must be accurate and fully complete. In addition, foreign individuals must have lived in the United States for 3 consecutive years.

Documents that are submitted incorrectly or incomplete may result in appointment cancellations and screening delays. The Contractor will be held responsible for such delays that are due to document errors, missed appointments, or rescheduling of appointments.

Note: As contract personnel are substituted or added to the contract, task order, or delivery order, each individual must complete the above process prior to commencing work.

34. The VA Personnel Security screens all documents as well as the fingerprint results and provides the COR and Contractor POC with a favorable or unfavorable screening decision for each applicant using the National Criminal History Check (NCHC) form.

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35. A PIV Badge will only be issued to those with a favorable determination based on the National Criminal History Check (NCHC). Applicants with unfavorable screenings will not qualify for a PIV Badge and will be denied access to the worksite.

36. Applicants with a favorable screening will receive an email with notice to schedule and pick up/activate their credential and a link for scheduling the 15-minute Card Pick-Up appointment.

37. As new or temporary contract employees are substituted and/or added to the contract, each individual must complete this process prior to commencing work at the site.

38. Intermittent Contractors and subcontractors (that is, those Contractor employees who require access to the worksite for less than the equivalent of 5 workdays) will be issued visitor passes by the VA Police Services at the beginning of each workday.

39. Compliance with the identification process will be a factor assessed in the Government’s evaluation of the Contractor performance. Failure to submit all documents may result in contract termination for default.

40. Within fifteen (15) days of substantial completion, all site access cards must be returned to the COR regardless of the card expiration date.

ICIP & Safety Training:

41. Upon completion of the Identification Card Process and receipt of a PIV badge/access card, all contract or subcontract employees must complete VA Infection Control/Prevention and Safety training requirements:

A. Attend the Infection Prevention and Safety Training 15-minute presentation in Audie Murphy Hospital’s Engineering Service Conference Room.

B. Provide proof of pre-placement tuberculin screening. Refer to the contract specifications section 01 35 26 Safety Requirements for more information.

C. Provide proof of Influenza Shot by November 30th of each year (usually October 1st to the end of March annually); Federal Contractors will be expected to provide conformation of Influenza compliance on all employees working in or around VA facilities. VHA Directive

1192.01 establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities, through the vaccination of health care personnel.

42. Contractors will receive a training confirmation sticker, to be placed on the back of their PIV badge/access card, for the fiscal year in which the training was completed.

43. ICIP & Safety requirements must be renewed each year beginning in the month of October. For more information regarding ICIP requirements please contact the South Texas Infection Control Team at STXInfectionControlGroup@med.va.gov.

Sensitive Information and Site Security:

44. All Contractor personnel shall obtain a short-term identification badge issued by the CO or COR.

Such badge shall be worn by the individual and prominently displayed at all times while on VA Property. No employee of the Contractor shall enter the project site without a valid identification badge issued by the VA. See item 44 above.

45. The contractor will not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services. If removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody.

46. Contractor and subcontractor personnel shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in standard acquisition guidelines. Per the VA handbook 6500.6, no VA sensitive information will be transferred, shared, or stored with said vendor. As such, no additional mechanisms will be needed to ensure the protection of information.

47. The Contractor will not have access to any proprietary business, technical, or financial information belonging to the Government or other companies associated with the VA.

48. There will be no federal records created, maintained, used, or dispositioned with this contract;

regardless of format ((paper, electronic, etc.) or mode of transmission (e-mail, fax, etc.).

49. The Contractor will not have access to Patient Health Information (PHI), nor will they have the capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state

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drives and non-volatile memory units will remain in VA control and will not be removed from VA custody. All research data available for Contractor analyses is de-identified.

50. All information generated in performance of this contract becomes property of the Government and must be surrendered upon request and/or completion of the contract. The Contractor must protect against the destruction and/or misplacement of all information produced under this contract, unless directed under local policy to destroy. This includes both hard and soft copies of data.

51. The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the CO.

52. The Contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

53. The Contractor must comply with Federal and Agency records management policies, including policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.], mode of transmission [e-mail, fax, etc.], or state of completion [draft, final, etc.].

54. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (subcontractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any subcontractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

Hazardous Materials and Reporting:

55. The Contractor shall maintain hazardous material inventories and material safety data sheets (MSDS) for all hazardous materials (as defined in CFR 1910.120, 40 CFR's 355, 370, & 372) to be stored and used on site. Hazardous materials must be inventoried when received and at the project's completion. The amounts used shall be maintained for the for each calendar year.

56. Hazardous Materials Inventories, Material Safety Data Sheets, and quantities used shall be submitted to the COR for approval. All hazardous waste encountered or generated during this project must be handled, transported, and disposed of, in accordance with all deferrals, state, and local hazardous waste regulations.

Environmental Protection:

57. In order to provide for abatement and control of all environmentally hazardous materials arising from demolition and/or construction activities, the Contractor shall comply with all applicable environmentally hazardous material control, erosion controls, storm water pollution and prevention, and Division 01 General Requirements of the VA Master Construction Specification as well as the specific requirements stated elsewhere in the Contract Documents.

58. The Contractor is liable for all damages to Government equipment, property; utilities, etc., located at the site (e.g., sprinkler heads, ceiling tiles, manholes, fire hydrants, vehicles, windows, etc.) caused by the Contractor, its employees or its subcontractors. The Contractor shall immediately report all damages to the COR and shall provide the Contracting Officer (CO) and COR, a written report, within 24 hrs. The report shall include: What occurred, who was involved, when it occurred (Time/Date), where it occurred, why it occurred, how it occurred, and the proposed means to repair or replace.

59. Contractor is to maintain free and unobstructed access to facility emergency services and for fire, police, and other emergency response forces in accordance with NFPA 241.

60. Contractor is responsible for daily cleanup of all areas affected by construction. Construction areas in use or affected shall be returned to condition in which they were turned over or initially found.

VA Housekeeping shall not be dispatched for cleaning associated with Contractor construction.

Contractor shall take every precaution in preserving flooring, finishes, equipment, and furniture in areas of construction. Contractor shall repair or replace any damage incurred during construction at their expense.