662-25-111 SOW EPDM Roofing Replacement in BLDG 5.docx

San Francisco VA Medical Center 4150 Clement St San Francisco, CA 94121

Date: March 27, 2025.

Project: EPDM rubber roofing replacement in Building 5.

Scope of Work The San Francisco VA Medical Center requires to replace existing roof level on the primary hospital in Building 5. Building 5 is a gravity system structure. It is a 2-story building, and the total area of the building is 5600 SF. Building 5 is a reinforced concrete bearing wall building and it is rectangular in plan with overall dimensions of 60’x38’. Existing roof level consists of rocks and gravel on the top with refrigeration room at the top. Replacement of the existing roofing can eliminate water infiltration with weather sensitive and as such initial mitigation to limit infiltration is to be conducted independent of the weather, which is expected to experience continued raining seasons in upcoming future. A new Ethylene Propylene Diene Monomer (EPDM) replacement of roofing that can extend with 20-year warranty of weather resistance, low-cost maintenance, cost effectiveness, and energy efficiency in the existing roof.

Existing Conditions & Roof replacement.

Building 5 is a gravity system structural design. This building consists of reinforced concrete slab over metal deck, concrete pan joists, concrete beams, exterior walls, and six interior concrete columns along the center of the building. Existing roof level has a similar concrete slab spanning with between 8-1/2” deep concrete joist. The roof diaphragm over the added refrigeration room, which is composed of individual panels, supported on L3.5x3.5 section, which are bolted directly into the existing wall in Building 5. As depicted in the pictures attached, the roof area is encumbered with the refrigeration room. It has been repeatedly patched in as a manner that increases the difficulty of the mitigation at the roof. This permeation appears to extend along the air vent of the refrigeration room. Clogged drains from the water flowing off the roof and it will cause the ponding water on the flat roof.

Replacement actions – A new Ethylene Propylene Diene Monomer (EPDM) roofing is needed.

Demolish existing roofing materials inclusive of all previous for the areas of identified infiltration. Fully remediate roof drains including replacement as necessary and repair of any compromised deck structure. Reroof clear area with apply the adhered EPDM roofing membrane product, glues, and necessary sealant consistent with VA specification and having dry times to allow repairs to adequately cure before exposed to moisture again.

Bldg 5 Roof Area Approx. 60’x38’ SF

Constraints Projects are to be assessed for impact to the mission utilizing an Infection Control Risk Assessment (ICRA) and pre-construction risk assessment. Where the PCRA is found to represent significant impact to the means and methods of construction of individual tasks, the requirements of the said documents will be included on a drawing sheet for each tasking. Additional impacts identified by the VA may be required to be included in the drawing sets to address other impacts to construction as a means of ensuring continuation of operations is maximized throughout the construction period.

Existing Site Conditions The spaces involved in this requirement are not continuously occupied and as such no significant limitations are expected due to site conditions.

Period of Performance:

Design Duration (Delivery of Construction Documents) 180 Days Total Contract Duration (Delivery of As-Builts) 5 Years* *Construction Award anticipated within one year of delivery of Construction Documents with construction Period of Performance informed by said documents.

APPENDIX C — VA INFORMATION AND INFORMATION SYSTEM SECURITY AND PRIVACY LANGUAGE FOR INCLUSION IN CONTRACTS, AS APPROPRIATE NOTE: Any sections (1-14) which DO NOT apply should not be included in the Statement of Work (SOW), Performance Work Statement (PWS), Product Description (PD) or contract.

1. GENERAL. This entire section applies to all acquisitions requiring any Information Security and Privacy language. Contractors, contractor personnel, subcontractors and subcontractor personnel will be subject to the same federal laws, regulations, standards, VA directives and handbooks, as VA personnel regarding information and information system security and privacy.

2. SECURITY INCIDENT INVESTIGATION. This entire section applies to all acquisitions requiring any Information Security and Privacy language.

a. The contractor, subcontractor, their employees, or business associates shall immediately (within one hour) report suspected security / privacy incidents to the VA OIT’s Enterprise Service Desk (ESD) by calling (855) 673-4357 (TTY: 711). The ESD is OIT’s 24/7/365 single point of contact for IT-related issues. After reporting to the ESD, the contractor, subcontractor, their employees, or business associates shall, within one hour, provide the COR/CO the incident number received from the ESD.

b. To the extent known by the contractor/subcontractor, the contractor/ subcontractor's notice to VA shall identify the information involved and the circumstances surrounding the incident, including the following:

(1) The date and time (or approximation of) the Security Incident occurred.

(2) The names of individuals involved (when applicable).

(3) The physical and logical (if applicable) location of the incident.

(4) Why the Security Incident took place (i.e., catalyst for the failure).

(5) The amount of data belonging to VA believed to have been compromise.

(6) The remediation measures the contractor is taking to ensure no future incidents of a similar nature.

c. After the contractor has provided the initial detailed incident summary to VA, they will continue to provide written updates on any new and relevant circumstances or facts they discover. The contractor, subcontractor, and their employes shall fully cooperate with VA or third-party entity performing an independent risk analysis on behalf of VA. Failure to cooperate may be deemed a material breach and grounds for contract termination.

d. In instances of theft or break-in or other criminal activity, the contractor /subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG, and the VA Office of Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident. arising from any incident or obtain injunctive relief against any third party arising from, or related to, the incident.

Base Bid The offeror is to provide design and construction period services to complete all work as stated in this scope of work.

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