65DPS-S2934 RFP - Hazardous Material Technician Level Training.pdf

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STATE OF NEVADA

DEPARTMENT OF ADMINISTRATION

Purchasing Division

515 East Musser Street, Suite 300 │ Carson City, NV 89701

Phone: 775-684-0170 │ Fax: 775-684-0188

Solicitation: 65DPS-S2934

For

HAZARDOUS MATERIAL TECHNICIAN LEVEL TRAINING

Release Date: 08/28/2024

Deadline for Submission and Opening Date and Time: 09/25/2024 @ 2:00 pm

Single point of contact for the solicitation:

Heather Moon, Purchasing Officer II

Phone: 775-531-3309

Email Address: hmoon@admin.nv.gov

(TTY for Deaf and Hard of Hearing, 800-326-6868

Ask the relay agent to dial, 1-775-531-3309/V.)

TABLE OF CONTENTS

1. APPLICABLE REGULATIONS GOVERNING PROCUREMENT

2. PROJECT OVERVIEW

3. SCOPE OF WORK

4. ATTACHMENTS

5. TIMELINE

6. EVALUATION

7. MANDATORY MINIMUM REQUIREMENTS

8. CRITICAL ITEMS

9. SUBMISSION CHECKLIST

mailto:hmoon@admin.nv.gov

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1. APPLICABLE REGULATIONS GOVERNING PROCUREMENT

1.1. All applicable Nevada Revised Statutes (NRS) and Nevada Administrative Code (NAC) documentation can be found at: www.leg.state.nv.us/law1.cfm.

1.2. SINGLE POINT OF CONTACT. Vendors and/or their representatives shall only contact the single point of contract or use the electronic procurement system regarding this solicitation until after a notice of award (NOA) has been issued.

Failure to observe this restriction may result in disqualification of a proposal per NAC 333.155(3).

1.3. Prospective vendors are advised to review Nevada’s ethical standards requirements, including but not limited to NRS

281A, NRS 333.800, and NAC 333.155.

2. PROJECT OVERVIEW

2.1. The State of Nevada Purchasing Division, on behalf of the Nevada Department of Public Safety/Fire Marshal Division

(FMD) is seeking proposals from qualified vendors to provide Hazardous Material Technician Level Training services as described in the scope of work and attachments.

2.2. The awarded vendor will be required to either utilize equipment provided by the Host Agency or supply all necessary equipment, material and supplies, labor and transportation to provide classroom and hands-on instruction/training of the

Hazardous Material Technician Level curriculum. It is anticipated but not required that classes will be held in Elko, Reno, Carson City and Las Vegas.

2.3. The State intends to award one (1) contract in conjunction with this Request for Proposals (RFP), as determined in the best interests of the State. The Nevada Department of Public Safety/Fire Marshal Division shall administer contract(s) resulting from this solicitation. The resulting contract(s) are expected to be for a contract term of four years, commencing

January 1, 2025, subject to Board of Examiners approval.

2.4. GOALS AND OBJECTIVES

2.4.1. Analyze a hazardous materials/weapons of mass destruction (WMD) incident to determine the complexity of the problem and potential outcomes by completing the following tasks:

A. Survey the hazardous materials/weapons of mass destruction (WMD) incident to identify special containers involved, to identify or classify unknown materials and to verify the presence and concentrations of hazardous materials through the use of monitoring equipment;

B. Collect and interpret hazard and response information from printed and technical resources, computer databases and monitoring equipment;

C. Describe the type and extent of damage to containers;

D. Predict the likely behavior of released materials and their containers when multiple materials are involved; and

E. Estimate the size of an endangered area using computer modeling, monitoring equipment or specialists in this field.

2.4.2. Plan a response within capabilities of available personnel, personal protective equipment and control equipment by completing the following tasks:

A. Describe the response objectives for hazardous materials/WMD incidents;

B. Describe the potential options available by responsive objective;

C. Select the personal protective equipment required for a give action option;

D. Select a technical decontamination process to minimize the hazard; and

E. Develop an incident action plan for a hazardous materials/WMD incident, including a site safety and control plan, consistent with the emergency response plan or standard operating procedures and within the capability of the available personnel, personal protective equipment and control equipment.

2.4.3. Implement the planned response to favorably change the outcomes consistent with the standard operating procedures and site safety and control plan by completing the following:

A. Perform the duties of an assigned hazardous materials branch or group position within the local incident management system (IMS);

B. Don, work in and doff personal protective clothing including, but not limited to, both liquid splash – and vapor -protective clothing with correct respiratory protection;

C. Perform the control functions identified in the incident action plan; and http://www.leg.state.nv.us/law1.cfm

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D. Perform the decontamination functions identified in the incident action plan.

2.4.4. Evaluate the progress of the planned response by completing the following tasks:

A. Evaluate the effectiveness of the control functions; and

B. Evaluate the effectiveness of the decontamination process.

2.4.5. Terminate the incident by completing the following tasks:

A. Assist in the incident briefing;

B. Assist in the critique; and

C. Provide reports and documentation of the incident.

3. SCOPE OF WORK

3.1. Class Specifics – Vendor will be required to provide the following:

3.1.1. Computer and projector equipment for class use;

3.1.2. All hazardous material technician and mobile decontamination equipment for class use, if not provided by the host agency;

3.1.3. Class will last a minimum of one hundred sixty (160) hours, taught during four (4) consecutive weeks of five (5) eight

(8) hour days from approximately 8:30 am to 5:30 pm, Monday through Friday or at a schedule mutually agreed upon by the vendor and the host agency and approved by Fire and Hazardous Material Training and Certification Bureau of the FMD;

3.1.4. Classes will include up to thirty (30) persons without a particular gender mix;

3.1.5. Vendor will provide one (1) fire service instructor II for every ten (10) students when delivering hands-on or field scenario exercises; and

3.1.6. Vendor will provide one (1) instructor at least at the level of Fire Service Instructor I for every fifteen (15) students when delivering classroom instruction.

3.2. Class Curriculum

3.2.1. All class curriculum must adhere to the 2022 Edition of NFPA 470 (Chapter 11); must be approved by the FMD at least thirty (30) days prior to beginning instruction and must be approved by the FMD at least thirty (30) days prior to a change in curriculum.

3.2.2. To ensure that students have the minimum prerequisite educational requirements vendor shall write and administer at the beginning of the class an entrance examination covering topics found in CFR 1910.120(q)(6)(ii), First Responder

Operations. Class topics shall include the following:

A. Instruction in basic information as outlined in HazMat Technician, from CFR 1910.120(q)(6)(iii), NFPA 470

(Chapter 11) and HMTUSA Section 117A.

B. Monitoring and Detection with hands-on instruction utilizing the host agency’s standard equipment or vendor will provide equipment that follows the current national trends typical for observing and recognizing hazardous materials.

C. Chemistry of Hazardous Materials: a class for a minimum of forty (4) hours, similar to the Fire Chemistry I and II courses offered by the National Fire Administration a Hazardous Materials Chemistry by Develacqua.

D. The vendor shall provide a computer lab with the ability for each student to have hands-on instruction in the following:

1. Basic research techniques including CAMEO, ALOHA, SIRI;

2. Familiarization with basic reference materials including Bretherick’s Handbook of Reactive Chemical

Hazards, Merck Manuals; and

3. Familiarization of basic government agencies as Sax’s Dangerous Properties of Industrial Materials (SAX), CRC, Centers for Disease Control, Emergency Response Guide (ERG), National Institute for Occupational

Safety and Health, etc.

E. Medical Decontamination techniques must be integrated throughout the class utilizing:

1. Techniques from the Regional Hazardous Materials Response Team Field Operations Guide;

2. Techniques using mobile documentation unit for both technical and medical decontamination; and

3. Other state-of-the-art techniques.

F. Field exercises shall include thirty-two (32) hours of training.

G. Exercises shall be comprehensive, including all expected packaging for hazardous materials, required documentation and chemical stimulants.

H. Instruction should be presented in compliance with the local emergency response plan, if available.

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3.3. Materials to be provided by vendor

3.3.1. Appropriate class textbooks for each student, including at a minimum:

A. Hazardous Materials, Managing the Incident. Third Edition, International Fire Service Training Association;

B. Chemistry of Hazardous Materials I or equivalent;

C. Spiral-bound copy of the most current ERG: Emergency Response Guidebook;

D. Most current issue of the NIOSH Pocket Guide;

E. All classroom handouts and test;

F. Lecture notes appropriate for PowerPoint presentations;

G. Copies of all presentations and tests for State archives;

H. Field scenario on packaging victims, documentation, chemical stimulants and clothing on medical victims, including PPE for each student participating in field scenario exercises; and

I. Other items as specified in this document.

3.4. State Archive Requirements

3.4.1. All archival copies of presentations and tests, including all PowerPoint and Web-based classes and testing, will be retained by the State for purposes of documenting compliance to the Training Requirements as outlined in HazMat

Technician, from CFR 1910.120(q) (6)(iii), NFPA 470 Chapter 11, 2022 Edition, and HMTUSA Section 117A.

3.4.2. Archived materials shall not be used for the State for other training purposes.

3.5. Vendor Requirements

3.5.1. Vendor must provide instructors for hands-on or field scenario exercises who are certified as a Fire Service Instructor

II as specified in the National Fire Protection Association Standard (NFPA) 1041, Chapter 5, 2019 Edition or equivalent;

3.5.2. Vendor must provide instructors for classroom instruction who are certified as a Fire Service Instructor I as specified in the National Fire Protection Association Standard (NFPA) 1041, Chapter 4, 2019 Edition or equivalent;

3.5.3. Vendor must provide instructors who are certified as a Hazardous Materials Technician as outlined in CFR 1910.120(q)

(6) (iii), NFPA 470 chapter 11, and HMTUSA Section 117A;

3.5.4. Vendors must provide copies of current/valid certificates for each instructor. A copy of the current/valid certificate(s) must be submitted with the Technical proposal per Section 9.2;

3.5.5. Vendor’s instructors must have experience as a Hazardous Material Technician as demonstrated in the resumes submitted;

3.5.6. No less than fifteen (15) days prior to the start of the course, Vendor shall submit a Fire & Hazardous Material Training

& Certification course syllabus to FMD as proof of intent to adhere to FMD approved curriculum;

3.5.7. Vendor shall maintain a daily attendance roster. Students missing more than ten percent (10%) of the course will not qualify for certification. Vendor/Instructor shall convey to students the minimum attendance requirement during the first class;

3.5.8. Vendor shall use a certification class roster on a form approved by the FMD and is required to submit the completed roster to the Fire & Hazardous Materials Training & Certification Bureau of the FMD at the end of the course;

3.5.9. Vendor shall ensure that students participating in the course complete an instructor evaluation on a form approved by the FMD at the end of the course. When necessary, students are required to submit individual evaluations for each instructor who taught portions of the course;

3.5.10. Vendor shall submit all instructor evaluations, daily attendance rosters, and certification class rosters to the Fire &

Hazardous Material Training & Certification Bureau of the FMD within fifteen (15) days of course completion; and

3.5.11. Contact person from the FMD shall be the Bureau Chief of the Fire & Hazardous Material Training & Certification section or his/her designee.

3.6. Project Specific Terms and Conditions

3.6.1. The Department of Public Safety, Fire Marshal Division (FMD) hereby agrees to the following cancellation policy for the Hazardous Material Technician Level courses:

A. If FMD provides notice of cancellation to vendor sixty (60) days prior to the first day of a scheduled course, no monetary penalty is due to Contractor.

B. If FMD provides notice of cancellation to Contractor no more than sixty (60) days, but not less than thirty (30) days, prior to the first day of a scheduled course, FMD shall remit payment of fifty percent (50%) of the course cost. Payment shall be due net 15, effective the date of notice of cancellation.

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C. If FMD provides notice of cancellation to Contractor within thirty (30) days or less prior to the first day of a scheduled course, FMD shall remit full payment of the course cost. Payment shall be due net 15, effective the date of notice of cancellation.

3.6.2. The Department of Public Safety, Fire Marshal Division (FMD) hereby agrees to the following advance notice policy for scheduling each Hazardous Material Technician Level course:

A. Contractor requires and FMD shall provide a minimum of ninety (90) days advance notice to schedule each course

(from the first day of each course).

4. ATTACHMENTS

4.1. ATTACHMENTS INCORPORATED BY REFERENCE. To be read and not returned.

4.1.1. Terms and Conditions for Services

4.2. ATTACHMENTS FOR REVIEW. To be read and not returned (unless redlining).

4.2.1. Contract Form

4.2.2. Insurance Schedule

4.3. PROPOSAL ATTACHMENTS. To be completed and returned.

4.3.1. Cost Schedule

4.3.2. Proposed Staff Resume

4.3.3. Reference Questionnaire

4.3.4. Attachments for Signature

A. Vendor Information Response

B. Vendor Certifications

C. Certification Regarding Lobbying

D. Confidentiality and Certification of Indemnification

5. TIMELINE

5.1. QUESTIONS. All questions regarding this solicitation shall be submitted using the Bid Q&A feature in NevadaEPro.

5.2. TIMELINE. The following represents the proposed timeline for this project.

5.2.1. All times stated are Pacific Time (PT).

5.2.2. These dates represent a tentative schedule of events.

5.2.3. The State reserves the right to modify these dates at any time.

A. Deadline for Questions .................................................................................. No later than 5:00 pm on 09/09/2024

B. Answers Posted .................................................................................................................. On or about 09/13/2024

C. Deadline for References................................................................................. No later than 5:00 pm on 09/24/2024

D. Deadline Proposal Submission and Opening ................................................. No later than 2:00 pm on 09/25/2024

E. Evaluation Period (estimated) ........................................................................................... 09/25/2024 - 10/02/2024

F. Notice of Intent (estimated) ............................................................................................... On or about 10/02/2024

G. Notice of Award (estimated) .............................................................................................. On or about 11/05/2024

H. BOE Approval (estimated) .................................................................................................................... 12/10/2024

I. Contract start date (estimated) ............................................................................................................... 01/01/2025

6. EVALUATION

6.1. Evaluation and scoring are conducted in accordance with NRS 333.335 and NAC 333.160-333.165.

6.1.1. Proposals shall be kept confidential until a contract is awarded.

6.1.2. In the event the solicitation is withdrawn prior to award, proposals remain confidential.

6.1.3. The evaluation committee is an independent committee established to evaluate and score proposals submitted in

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6.1.4. Financial stability shall be scored on a pass/fail basis.

6.1.5. Proposals shall be consistently evaluated and scored based upon the following factors and relative weights.

A. Expertise and knowledge to analyze a hazardous materials/WMD

B. Expertise and availability of key personnel

C. Does the vendor demonstrate the ability to provide the level of curriculum needed

D. Cost Factor

6.1.6. Cost proposals will be evaluated based on the following formula.

A. Cost Factor Weight x (Lowest Cost Submitted by a Vendor / Proposer Total Cost) = Cost Score

6.1.7. Presentations

A. Following the evaluation and scoring process specified above, the State may require vendors to make a presentation of their proposal to the evaluation committee or other State staff, as applicable.

B. The State, at its option, may limit participation in vendor presentations to vendors above a natural break in the relative scores from technical and cost scores.

C. Following the presentations, the combined technical, cost, and presentation scores will become the final score for a proposal.

D. The State reserves the right to add additional criteria or presentations.

E. The State reserves the right to forego vendor presentations and select vendor(s) based on the written proposals submitted.

6.2. NEVADA-BASED BUSINESS PREFERENCE

6.2.1. The State awards a five percent (5%) preference to Nevada-based businesses pursuant to NRS 333.3351 to 333.3356, inclusive.

6.2.2. Nevada-based business is defined in NRS 333.3352(1).

6.2.3. The term ‘principal place of business’ has the meaning outlined by the United States Supreme Court in Hertz Corp v.

Friend, 559 U.S. 77 (2010), typically meaning a business’s corporate headquarters.

6.2.4. To claim this preference a vendor must indicate it on their vendor account and submit a Quote in NevadaEPro.

6.2.5. This preference cannot be combined with any other preference, granted for the award of a contract using federal funds, or granted for the award of a contract procured on a multi-state basis.

6.3. INVERSE PREFERENCE

6.3.1. The State applies an inverse preference to vendors that have a principal place of business in a state other than Nevada and that state applies an in-state preference not afforded to Nevada based vendors, pursuant to AB28 passed in the 81st session of the Nevada Legislature.

6.3.2. The amount of the inverse preference is correlated to the amount of preference applied in the other state.

6.3.3. Vendors who meet this criterion must indicate it on their submitted Quote in NevadaEPro.

6.3.4. This preference cannot be combined with any other preference, granted for the award of a contract using federal funds, or granted for the award of a contract procured on a multi-state basis.

7. MANDATORY MINIMUM REQUIREMENTS

7.1. Pursuant to NRS 333.311 a contract cannot be awarded to a proposal that does not comply with the requirements listed in this section. Proposal shall include confirmation of compliance with all mandatory minimum requirements.

7.2. NEVADA LAW AND STATE INDEMNITY. Pursuant to NRS 333.339, any contract that is entered into may not: (1)

Require the filing of any action or the arbitration of any dispute that arises from the contract to be instituted or heard in another state or nation; or (2) Require the State to indemnify another party against liability for damages.

7.3. NO BOYCOTT OF ISRAEL. Pursuant to NRS 333.338, the State of Nevada cannot enter a contract with a company unless that company agrees for the duration of the contract not to engage in a boycott of Israel. By submitting a proposal or bid, vendor agrees that if it is awarded a contract, it will not engage in a boycott of Israel as defined in NRS

333.338(3)(a).

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7.4. INDEMNIFICATION. Required contract terms on Indemnification: "To the fullest extent permitted by law, Contractor shall indemnify, hold harmless and defend, not excluding the State’s right to participate, the State from and against all liability, claims, actions, damages, losses, and expenses, including, without limitation, reasonable attorneys’ fees and costs, arising out of any breach of the obligations of Contractor under this contract, or any alleged negligent or willful acts or omissions of Contractor, its officers, employees and agents. Contractor’s obligation to indemnify the State shall apply in all cases except for claims arising solely from the State’s own negligence or willful misconduct. Contractor waives any rights of subrogation against the State. Contractor’s duty to defend begins when the State requests defense of any claim arising from this Contract."

7.5. LIMITED LIABILITY. Required contract terms on Limited Liability: "The State will not waive and intends to assert available NRS Chapter 41 liability limitations in all cases. Contract liability of both parties shall not be subject to punitive damages. Damages for any State breach shall never exceed the amount of funds appropriated for payment under this Contract, but not yet paid to Contractor, for the Fiscal Year budget in existence at the time of the breach. Contractor’s tort liability shall not be limited."

7.6. CONTRACT RESPONSIBILITY. Awarded vendor shall be the sole point of contract responsibility. The State shall look solely to the awarded vendor for the performance of all contractual obligations which may result from an award based on this solicitation, and the awarded vendor shall not be relieved for the non-performance of any or all subcontractors.

7.7. DATA ENCRYPTION. State IT requires that data be encrypted in transit and in rest.

7.8. STATESIDE DATA. State IT requires that State data assets must be maintained in the United States and data will not be held offshore.

7.9. NEVADA BUSINESS LICENSE. Pursuant to NRS 353.007, prior to contract execution awarded vendor must hold a state business license pursuant to NRS chapter 76 unless exempted by NRS 76.100(7)(b).

7.10. DISCLOSURE. Each vendor shall include in its proposal a complete disclosure of any alleged significant prior or ongoing contract failures, contract breaches, any civil or criminal litigation or investigations pending which involves the vendor or in which the vendor has been judged guilty or liable.

8. CRITICAL ITEMS

8.1. In addition to the Scope of Work and Attachments, the items listed in this section are critical to the success of the project.

These items will be used in evaluating and scoring the proposal. Vendor proposal should address items in this section in enough detail to provide evaluators an accurate understanding of vendor capabilities. Proposals that fail to sufficiently respond to these items may be considered non-responsive.

8.2. CONTRACT FORM. The State strongly prefers vendors agree to the terms of the attached Contract Form as is. Ability to agree to contract terms is a high priority to the State. Vendors who cannot agree to the contract as is must include a redlined Word version of the attached Contract Form with their proposal response. To the extent a vendor has prior contractual dealings with the State, no assumption should be made that terms outside those provided herein have any influence on this project.

8.3. INSURANCE SCHEDULE

8.3.1. The State strongly prefers vendors agree to the terms of the attached Insurance Schedule as is. Vendors who cannot agree must explain which areas are causing non-compliance and attach a red line if necessary.

8.3.2. Awarded vendor shall maintain, for the duration of the contract, insurance coverages as set forth in the fully executed contract.

8.3.3. Work on the contract shall not begin until after the awarded vendor has submitted acceptable evidence of the required insurance coverages.

8.3.4. Failure to maintain any required insurance coverage or acceptable alternative method of insurance shall be deemed a breach of contract.

8.4. VENDOR BACKGROUND

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8.4.1. Company background/history and why vendor is qualified to provide the services described in this solicitation.

8.4.2. Provide a brief description of the length of time vendor has been providing services described in this solicitation to the public and/or private sector.

8.5. VENDOR STAFF RESUMES

8.5.1. A resume shall be included for each proposed key personnel, see Proposed Staff Resume.

8.5.2. A resume shall also be included for any proposed key subcontractor personnel.

8.6. SUBCONTRACTORS

8.6.1. Subcontractors are defined as a third party, not directly employed by the contractor, who shall provide services identified in this solicitation. This does not include third parties who provide support or incidental services to the contractor.

8.6.2. Proposal should include a completed Vendor Information Response form for each subcontractor.

8.6.3. Vendor shall not allow any subcontractor to commence work until all insurance required of the subcontractor is provided to the vendor.

8.6.4. Vendor proposal shall identify specific requirements of the project for which each subcontractor shall perform services.

A. How the work of any subcontractor(s) shall be supervised

B. How channels of communication shall be maintained

C. How compliance with contracts terms and conditions will be assured

D. Previous experience with subcontractor(s)

8.7. VENDOR FINANCIAL INFORMATION

8.7.1. The information requested in this section is designated as confidential business information by the Administrator pursuant to NRS 333.020(5)(b) and is not public information pursuant to NRS 333.333.

8.7.2. This information should be submitted as a separate attachment, flagged as confidential in NevadaEPro.

8.7.3. Proposing vendor shall provide the following financial information and documentation:

A. Dun and Bradstreet Number

B. Federal Tax Identification Number

8.8. BUSINESS REFERENCES

8.8.1. The information requested in this section is designated as confidential business information by the Administrator pursuant to NRS 333.020(5)(b) and is not public information pursuant to NRS 333.333.

8.8.2. Vendors shall provide a minimum of three (3) business references from similar projects performed for private and/or public sector clients within the last five (5) years, see Reference Questionnaire.

8.8.3. The purpose of these references is to document relevant experience and aid in the evaluation process.

8.8.4. Business references should return Reference Questionnaire directly to Single Point of Contact via email.

8.8.5. Business references will not be accepted directly from proposing vendor.

8.8.6. Business references shall not be requested from the soliciting agency.

8.8.7. The State will not disclose submitted references, but will confirm if a reference has been received.

8.8.8. The State reserves the right to contact references during evaluation.

9. SUBMISSION CHECKLIST

9.1. This section identifies documents that shall be submitted to be considered responsive. Vendors are encouraged to review all requirements to ensure all requested information is included in their response.

9.1.1. Proposals must be submitted as a Quote through NevadaEPro, https://NevadaEPro.com.

9.1.2. Vendors are encouraged to submit a single file attachment per proposal section if possible.

9.1.3. Technical proposal information and Cost proposal information shall not be included in the same attachment.

9.1.4. Cost proposal attachment shall not be flagged as confidential in NevadaEPro.

9.1.5. Additional attachments may be included, but are discouraged and should be kept to a minimum.

9.2. TECHNICAL PROPOSAL

https://nevadaepro.com/

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A. Title Page

B. Table of Contents

C. Response to Mandatory Minimum Requirements

D. Response to Critical Items

E. Response to Scope of Work

F. Proposed Staff Resumes

G. Other Informational Material

9.3. PROPRIETARY INFORMATION. If necessary. Attachment should be flagged confidential in NevadaEPro.

A. Title Page

B. Table of Contents

C. Trade Secret information, cross referenced to the technical proposal

9.4. COST PROPOSAL

9.5. VENDOR FINANCIAL INFORMATION. Attachment should be flagged confidential in NevadaEPro.

9.6. SIGNED ATTACHMENTS

A. Vendor Information Response

B. Vendor Certifications

C. Confidentiality and Certification of Indemnification

D. Certification Regarding Lobbying

9.7. OTHER ATTACHMENTS. If necessary, not recommended.

9.8. REFERENCE QUESTIONNAIRES. Not submitted directly by vendor.