647791-event.pdf

Awarded To: American Kennel Club Companion Animal Recovery Corp

Michelson Found Animals, Inc

Datamars Inc

SLCo ANS51557 Multiple Award to American Kennel Club Companion Animal Recovery Corp; Datamars, Inc.; and Michelson Found Animals, Inc.

Salt Lake County ANS51557 Pet Microchips and Handheld Scanners Salt Lake County (SLCo) Contracts and Procurement, on behalf of Animal Services invites you to bid on providing Pet Microchips to be implanted beneath animal skin, along with microchip scanners.

Open 9/6/2018 5:00 PM MDT Type Invitation for Bid

Close 9/17/2018 2:00 PM MDT Number SLCoANS51557 RFC Currency US Dollar

Sealed Until 9/17/2018 2:00 PM MDT

Contacts

Bibi Whitehead bwhitehead@slco.org

Commodity Codes

Commodity Code Description

10140 Animal saddlery and harness goods and pet bands and labels and tags

Description

BID ANS51557

Pet Microchips and Handheld Scanners

Request for Bids and Resulting Contract

GENERAL BID REQUIREMENTS

1.0 SCOPE:

Salt Lake County (SLCo) Contracts and Procurement, on behalf of Animal Services invites your company to bid on providing Pet Microchips to be implanted beneath animal skin. SLCo also invites your company to bid on providing associated microchip scanners (See Attachment 1, SPECIFICATIONS). Animal Services prefers products that include 15-digit, internationally-readable microchips, and products that interface with Chameleon.

2.0 CONTENTS:

If any provision or specification in this “Request for Bids and Resulting Contract” (RFC) is ambiguous or is disputed by a bidder, the bidder must notify the County Contracts and Procurement Division prior to the

21 September 201821 September 2018 mailto:bwhitehead@slco.org mailto:bwhitehead@slco.org mailto:bwhitehead@slco.org https://solutions.sciquest.com/apps/Router/SupplierLogin?Custorg=StateOfUtah opening of the bids. No dispute or protest concerning the ambiguity of these specifications or provisions of this RFC shall be accepted following opening of the bids.

3.0 QUESTIONS:

Questions shall be submitted through our online solicitation system, Utah Public Procurement Place (UPPP) powered by Jaggaer / SciQuest. Questions are due prior to the question due date and time specified. If a question/answer changes the RFC document, the change will be released in an amendment to the solicitation event. Bidders who have stated their “Intent to Bid” in the UPPP system will receive email notice of questions and amendments. Do NOT contact the Agency, Division, Department, or other County officers or employees.

4.0 CONTRACT TERM:

The contract resulting from this solicitation will become effective on the date of execution with a five (5) year term. The County reserves the right to review the contract on a regular basis regarding performance and cost analysis and may negotiate price and service elements during the term of the contract.

5.0 ANNUAL PURCHASES:

No minimum or maximum quantity or purchases under this contract can be specified. For information purposes only and not as a guarantee of usage by the County, approximate annual amount under this contract may be $35,000.00

6.0 DELIVERY:

The bid pricing being offered must include delivery charges and be shipped FOB Destination, Freight Pre- Paid. Delivery locations will vary. Supplier must have the ability to bill a central location (Salt Lake County Animal Services), and ship to multiple shelters within the County.

7.0 AWARD:

Salt Lake County may award bids and contracts to suppliers through a preference system. Please refer to the preference attachment.

Salt Lake County may reject any or all bids if it is deemed to be in the best interest of the County.

The County reserves the right to award multiple contracts to the responsive, responsible bidders meeting specifications who bid the lowest overall cost to the County. Purchases will be made based upon the following criteria:

Preference for brand, width of syringe, and handheld mechanism varies widely among doctors and technicians. A multiple award contract is intended to provide multiple options from which each shelter may choose.

8.0 PRICING:

County will determine the low bidder(s) based upon price(s) bid on the attached bid schedule (See Attachment 2, Price Schedule). The price to be paid by County upon each order placed under the contract(s) will be the price that the successful bidder(s) submitted for that item. Bid price(s) are to remain firm for the first two years of the agreement, after which time price adjustments can be made.

21 September 201821 September 2018

9.0 PRICE ESCALATION / DE-ESCALATION:

The price(s) proposed must be guaranteed for 24 months and any request for price adjustment must be for an equal guarantee period. A request for a price increase must include sufficient documentation supporting the request. Justification for a price increase should be linked to an independent index or indicator not controlled by either the County or the Bidder and cannot exceed 2.5% annually. The County may reject or accept price escalation in its sole discretion. Any price escalation to the contract must be approved by the County as a written amendment to the resulting agreement.

The County will be given the immediate benefit of any decrease in the market, or allowable discount.

The County has the right to correct an incorrect invoice before paying.

10.0 WARRANTY:

Bid must include a warranty for the Microchip Scanners that covers all parts and labor for a period of at least 1 year (Refer to T&C #8).

11.0 TERMS AND CONDITIONS

Bidder agrees that if awarded a contract under this solicitation, Salt Lake County’s Terms and Conditions, attached, will apply.

12.0 NON-FUNDING:

In the event no funds, or insufficient funds, are appropriated and budgeted in any fiscal year by the County for payments due under this agreement or in the event there is a reduction in appropriations by the County, due to insufficient revenue, resulting in insufficient funds for payments due, or about to become due, under this agreement, this agreement shall create no obligation on the County as to current or succeeding fiscal years, and shall terminate and become null and void on the last day of the fiscal year for which funds were budgeted and appropriated; or, in the event of a reduction in appropriations, on the last day before the reduction became effective, except as to those portions of payments agreed upon for which funds shall have been appropriated and budgeted.

Said termination shall not be construed as a breach or default under this agreement and said termination shall be without penalty, additional payments, or additional expense to the County of any kind whatsoever, and no right of action for damages or other relief shall accrue to the benefit of the supplier, its successors or assignees, as to this agreement, or any portion thereof, which may be terminated and become null and void.

13.0 PAYMENT:

Payment will be made after completion of delivery and signed acceptance by the County.

Required to View Event

Prerequisites Required to Enter Bid

1. SLCo Specification Requirements

2. Refer to the Terms and Conditions document in the Buyer Attachments area.

4. Microchips must include lifetime registration, with the ability to auto-enroll basic adopter information free of charge.

Buyer Attachments

1. General Bid Requirements

2. Attachment 1 - Specifications

3. Attachment 2 - Price Schedule

4. Contract Signature Page

5. SLCo Vendor / Supplier Information

6. Request for Protected Record

7. Preference System

8. Environmental Compliance

9. SLCo RFC & PO Terms & Conditions

Questions Required Questions

1.1. The signature page for both the bid and contract has been uploaded in the Vendor Attachment Area

1.2. Bidder completed the Vendor Management Form and uploaded in the Vendor Attachment area

1.3. Is the Bidder registered with the Utah Department of Commerce to do business in the State of Utah?

1.4. Bidder requests a claim of business confidentiality and has attached the Request for Protected Information form.

1.5. Bidder requests preference(s) per the Preference System attachment. Bidder must prepare and attach the preference form.

1.6. Bidder agrees to comply with the County's environmental compliance statement and non-debarment certification.

1.7.

Specification Attachment:

There is a “Specifications Requirement” document under the Buyer Attachments area.

Please fill out completely and attach as part of your bid submission under the Supplier Attachments area. Bidder has attached the specification requirement.

1.8.

Brochure or Literature Required:

In the Supplier Attachment area, please attach literature for the equipment you are bidding

on. What is the make and model number you are bidding on?

1.9.

Payment Upon Acceptance:

Bidder agrees that payment will be made after completion of delivery and signed acceptance by the County.

1.10.

Price Escalation Maximum:

The price(s) proposed must be guaranteed for 24 months and any request for price adjustment must be for an equal guarantee period. A request for a price increase must include sufficient documentation supporting the request. Justification for a price increase should be linked to an independent index or indicator not controlled by either the County or the Proposer and cannot exceed 2.5% annually. The County may reject or accept price escalation in its sole discretion. Any price escalation to the contract must be approved by the County as a written amendment to the resulting agreement. Bidder understands price escalation.

1.11.

Price De-Escalation:

Bidder agrees the County will be given the immediate benefit of any decrease in the market, or allowable discount.

1.12.

Warranty:

Bidder understands the price bid must include a warranty for the Microchip Scanners that covers all parts and labor for a period of at least one (1) year. Refer to T&C #8. Respond with any additional warranty months Bidder offers.

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Product Line Items Product Line Items

# Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Delivery

P1 Grand Total from Price Schedule (including delivery charges) 1 EA - Each

Please enter the Extended Price Grand Total amount (including delivery charges) from Attachment 2 - Price Schedule

Service Line Items Service Line Items

There are no Items added to this event.