6287 Opportunity Notice Hospital Based Violence Intervention.pdf

OB S-44300-00018213/RFGA – 6287 HVIP Expansion - Learning Communities Funding Opportunity

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Request for Grant Application (RFGA) Hospital-based Violence Intervention Program (HVIP) Expansion– Learning Community

OREGON BUYS #44300-00018213/RFGA 6287

The Oregon Health Authority (OHA) requests Grant Applications from qualified individuals or organizations hereinafter “Applicants,” to participate in a learning community about hospital-based violence intervention programming.

Available Date: Thursday, October 16, 2026 Opening Date: Applications must be submitted by November 6, 2026 (by 3:00 p.m. PST)

Issuing Office: Oregon Health Authority (OHA) Office of Contracts and Procurement 500 Summer Street NE-E03 Salem, OR 97301

Sole Point of Contact (SPC):

Suzanne Christman Procurement and Contract Specialist Phone (971) 283-4505 E-mail: suzanne.christman@odhsoha.oregon.gov

OHA issues this RFGA under the authority of ORS 413.033.

List of Additional Documents:

Attachment 1: Application Form

Attachment 2: Budget Worksheet

Attachment 3: Sample Grant Agreement

Attachment 4: Applicant Certification Form mailto:dhs-oha.publicationrequest@state.or.us mailto:dhs-oha.publicationrequest@state.or.us

1. Definition of Terms

a. General Definitions

Capitalized terms not specifically defined in this document are defined in OAR 125-246-0110.

(1) “Applicant” means any entity who submits an application in response to this RFGA.

(2) “Application” means a response to this RFGA submitted through OregonBuys by the Applicant. Application is used interchangeably with Applicant Packet.

(3) “Grant Agreement” or “Grant” means the legal agreement between OHA and a Recipient resulting from funds awarded to pursuant to this RFGA.

(4) “Recipient” or “Grantee” means an Applicant that has an executed Grant Agreement resulting from an award from this RFGA process.

b. OregonBuys Terminology Definitions

(1) “Amendment to a Bid” means the same as Addenda/Amendment to Requests for Applications.

(2) “Bid” or “Bid Solicitation” means the same as Request for Grant Application or RFGA.

(3) “Bid Opening Date” or “Opening Date” means the date and time all Applications must be received by.

(4) “Seller” or “Seller Administrator” means the same as an Applicant.

(5) “Vendor” means the same as a prospective Applicant.

c. Program Definitions

(1) “Community-Based Organization” (CBO) means a group that is created and operate by members of a specific community often based on geography, culture, or shared identity to address local needs and improve quality of life.

(2) “Communities of Focus” means populations/communities that are disproportionately harmed by social and health inequities and excluded from mainstream social, economic, educational, and/or cultural life.

Examples of these communities include, but are not limited to, groups excluded due to race, gender identity, sexual orientation, age, physical ability, language, and/or immigration status.

(3) “Culturally Responsive” means services that are respectful of and relevant to the beliefs, practices, culture and linguistic needs of diverse consumer/client populations and communities whose members identify as having particular cultural or linguistic affiliations. Cultural responsiveness describes the capacity to respond to the issues of diverse communities and requires knowledge and capacity at different levels of intervention:

systemic, organizational, professional, and individual.

(4) “Learning Community(ies)” means hosted and facilitated gathering of those doing similar work. Typically, a Learning Community would offer professional development or learning opportunities around relevant topics, case studies or examples, and opportunities to share successes and challenges.

(5) “Peer Messengers” means individuals who can connect with and motivate at-risk people to successfully change and transform destructive thinking, attitudes, and actions.

2. Background

2022 Oregon House Bill 4045 defines community violence as an intentional act of interpersonal violence committed in public by someone who is not the victim’s family member or intimate partner. The bill allocated funds to the Oregon Health Authority (OHA) to be used for grants to hospitals and community-based organizations (CBOs) to support establishment of Hospital-Based Violence Intervention Programs (HVIP) in areas of Oregon other than in Multnomah County.

This funding opportunity will support planning for and development of HVIPs outside of Multnomah County, and outside the geographic catchment areas, via seed grants to establish partnerships between CBOs and health systems that provide emergency room and/or urgent care services. This opportunity represents funding to establish a learning community in Oregon made up of CBOs and health systems committed to exploring partnerships and planning for future HVIP implementation.

This grant funding may be used to support staffing, planning, training, and certification of credible Peer Messengers with lived experience to provide HVIP services, and organizational capacity building to support future HVIP program implementation and expansion. There are two grant tracks applicants may apply for:

Track 1: Readiness and Capacity Development

Track 2: Implementation Planning.

OHA has approximately $701,478.00 available under this grant opportunity. CBOs and health systems applying individually may apply for funding through this RFGA to participate in the HVIP Learning Community anticipated from approximately December 2026, through June 2027.

OHA anticipates funding up-to 10 grant awards. CBOs and health systems that apply singly will receive support in the form of training and technical assistance in developing partnerships via the HVIP Learning Community.

CBOs and health systems with overlapping geographical catchment areas are strongly encouraged to submit Applications.

Information about Community Violence Prevention and HB4045 can be found at the following link:

https://www.oregon.gov/oha/PH/PREVENTIONWELLNESS/SAFELIVING/Pages/hb4045.a spx

3. Purpose

This RFGA supports development of partnerships between CBOs and hospital systems that provide emergency and urgent care services to establish Hospital-based Violence Intervention Programs (HVIPs) as a means of addressing the immediate emotional and social trauma of community violence, ending cycles of retaliatory violence, and supporting the long-term wellbeing of affected individuals and communities.

This RFGA also aims to support a professional path for peer violence intervention professionals and development of sustainable infrastructure for HVIPs, including diverse and ongoing funding streams.

OHA recognizes that CBOs, including advocacy groups, and faith-based organizations are central to the success of this plan to integrate methods, tactics and strategies that are most responsive to the needs of the communities in Oregon affected by community violence.

4. Minimum Requirements to Apply

To apply and be eligible for an award of a Grant Agreement, an Applicant must be one of the following entity types:

a. Any nonprofit organization and located in Oregon that provides Culturally Responsive services to communities in Oregon that are impacted by community violence,

b. Any organization, partnership or coalition of organizations working together, where the fiscal agent is a nonprofit organization, or

c. A health systems organization that includes at least one emergency department or urgent care facility located in an Oregon county other than Multnomah, which serve people with injuries caused by community violence.

https://www.oregon.gov/oha/PH/PREVENTIONWELLNESS/SAFELIVING/Pages/hb4045.aspx https://www.oregon.gov/oha/PH/PREVENTIONWELLNESS/SAFELIVING/Pages/hb4045.aspx

5. Scope of Project (Grant Project Activities)

a. Geographic Considerations: There are no restrictions on proposing to work within a county vs. a region of the state other than services must be provided outside of Multnomah County. Proposed activities must meet the needs of the Applicant’s structure and/or service area.

b. Training and Technical Assistance: Community-based organizations and hospitals working toward partnerships to support HVIPs will need to build their staff capacity for certain skills or content area expertise. They will also need to develop organizational capacity to deliver HVIPs. Training and technical assistance will be provided via Learning Community(ies) meetings from organizations with local and national perspective on HVIP implementation.

c. Standards and Practices: Implementing national best practices and standards of care for HVIPs, as well as a commitment to explore partnerships and feasibility of implementing the hospital-based violence intervention model, the role of trusted Peer Messengers and a plan to certify violence prevention professionals.

d. Project Description: Funding is allowed for staffing, planning, provider training and certification, and capacity building in support of development of HVIPs outside of Multnomah County. Proposed projects must be for either Track 1 or Track 2, which are described below:

(1) Track 1: Readiness and Capacity Development

(a) Desired Outcomes:

i. Grantees will increase their understanding of what is needed to develop an HVIP in their community.

ii. Grantees will identify community needs, potential partners and implementers, and key barriers and opportunities to inform future planning and decision-making.

(b) Allowed Activities: to include, but are not limited to:

i. Required Activity - Regular attendance at, and active participation in, the HVIP Expansion Learning Communities. This group will meet monthly beginning approximately December 2026 through June 2027 to build supportive connections between organizations interested in HVIP development/implementation and to receive training and technical assistance related to HVIP partnership development, planning, and eventual implementation.

https://giffords.org/report/on-the-front-lines-elevating-the-voices-of-violence-intervention-workers/ https://giffords.org/report/on-the-front-lines-elevating-the-voices-of-violence-intervention-workers/

ii. Required Activity - Documenting and sharing program successes and challenges. Participating in program evaluation as requested by OHA, including preparing and submitting one midpoint and one final report; participation in surveys, focus groups and key informant interviews and other means of collecting quantitative and qualitative information on grant activities.

iii. Convening meetings to explore and develop HVIP partnerships between community-based organizations and health systems with emergency department/urgent care facilities.

iv. Strategic planning for HVIP program development.

v. Hosting community meetings to gather input on needs and concerns related to HVIP program implementation.

vi. Reviewing data from multiple sources to identify the community or communities to be served by the HVIP, current annual number of community members receiving emergency room or urgent care for incidents of community violence, types of injuries to be included in the program (firearm, assault, stabbing, etc.), estimated number of community members to be served per year, and other metrics.

vii. Identifying inclusion criteria and a Community of Focus.

viii. Business planning to identify program expenses and revenue streams

ix. Identifying existing related services available in the community and remotely. These can include domestic violence resources, youth outreach, street outreach, tele-mental and tele-behavioral health, case management, and others.

x. Identifying culturally specific and culturally responsive service providers to receive referrals for HVIP clients to specific services.

Examples include but are not limited to: psychotherapy, substance use disorder (SUD) and alcohol use disorder (AUD) screening and treatment, legal and financial services, educational support, conflict resolution and socio-emotional learning, employment services, nutrition services, and housing.

xi. Conduct an organizational capacity and readiness assessment to inform planning and support future implementation and sustainability of an HVIP.

(2) Track 2: Implementation Planning:

(a) Desired Outcomes:

i. Grantees will strengthen their readiness to implement an HIVP by developing a clear plan for program development and implementation.

ii. Grantees will define key program components, partnerships, resources, and next steps needed to move toward implementation.

(b) Allowed Activities: to include, but are not limited to:

i. Grantees will focus on planning activities that support readiness for implementation. Track 2 Grantees will receive monthly technical assistance from OHA or a designated technical assistance provider to support individualized planning and implementation. This support may be delivered through one-on-one meetings, however if there are a significant number of Track 2 Grantees, OHA may convene a cohort-based Learning Community model.

ii. Required Activity - Documenting and sharing program successes and challenges. Participating in program evaluation as requested by OHA, including preparing and submitting one midpoint and one final report; participation in surveys, focus groups and key informant interviews and other means of collecting quantitative and qualitative information on grant activities.

iii. Reaching agreement between program partners about background check requirements for Peer Messengers

iv. Business planning to identify program expenses and revenue streams

v. Identifying program evaluation metrics

vi. Developing grant writing and other organizational capacity building skills to support sustainable funding for HVIPs

vii. Development of position descriptions and hiring standards for peer HVIP providers

viii. Recruitment of trusted Peer Messengers to become peer Certified Violence Prevention Professionals, sufficient to meet the standard of response following an incident of community violence

ix. Conducting background checks for potential Certified Violence Prevention Professionals, using standards that avoid unnecessary disqualification of peers with criminal history or history of incarceration

x. Development of memoranda of agreement or other types of documentation outlining the roles and relationships between community-based organizations and hospitals leading HVIP planning and development.

xi. Development of contractual relationships with Certified Violence Prevention Professionals

xii. Development of referral agreements with culturally responsive service providers

xiii. Holding training for hospital/urgent care administrative staff, medical and social service providers, security personnel and administrators to ensure smooth integration of HVIPs into system operations

xiv. Documentation and standards for program processes, including intake, risk assessment, services rendered etc.

(3) Violence Prevention Professional training and certification (Available to Track 1 and Track 2 Applicants)

(a) Training for peer Violence Prevention Professionals through the Health Alliance for Violence Intervention or other training providers approved by OHA (35 hours minimum). Training costs may include registration fees, travel costs and per diem.

(b) Continuing education for Certified Violence Prevention Professionals (at least six hours every two years).

6. Applicant Assurances

By submitting an Application in response to this RFGA, Applicant certifies that the following statements are true:

a. Applicant does not unlawfully discriminate in its employment practices with regard to race, creed, age, religious affiliation, sex, disability, sexual orientation or national origin, nor has Applicant nor will Applicant discriminate against a subcontractor in the awarding of a subcontract because the subcontractor is a minority, women or emerging small business enterprise certified under ORS

200.055 or a Disabled Veteran or a subcontractor that employs a Disabled Veteran, and https://www.thehavi.org/

b. Information included in the Application shall remain valid for 90 days after the Application is submitted or until a contract is executed, whichever comes first, and

c. The statements contained in the Application are true and complete to the best of the Applicant’s knowledge and Applicant accepts as a condition of the RFGA, the obligation to comply with the applicable state and federal requirements, policies, standards, and regulations. The Applicant recognizes that this is a public document and open to public inspection, and

d. The Applicant acknowledges receipt of any Addenda to the RFGA, and

e. If the Applicant is awarded a Grant Agreement as a result of this RFGA:

(1) The Applicant will be required to enter, and will be bound by, all of the terms and conditions set forth in the Grant Agreement, substantially in the form of the Sample Grant Agreement in Attachment #3.

(2) The Applicant must represent that it does not and will not unlawfully discriminate against anyone on the basis of age, ancestry, disability, race, color, citizenship, national origin, creed, political or religious affiliation, sex (including pregnancy-related conditions), familial or marital status, sexual orientation, gender identity or expression, military status, unfavorable discharge from the military, status as a protected veteran, or other groups protected by law.

6. Timeline*

a. Organizations interested in applying for this grant funding opportunity for the HVIP Expansion Funding may do so by submitting an “Application Packet upon availability via OregonBuys.

b. Questions/Clarifications; OHA will accept questions submitted via OregonBuys Q&A tab by October 28, 2026, 1:00PM. Answers will be posted on OregonBuys Q&A tab by October 30, 2026, 3:00PM.

c. Application Packets due to OHA via OregonBuys by November 6, 2026, at 3:00PM

(PST).

d. Application(s) evaluation review by grant evaluation panel November 12, 2026, through November 17, 2026.

e. Applicants notified (recipients and non-recipients) by November 20, 2026.

f. Grant agreement development November 20, 2026, through November 30, 2026.

g. Grant cycle beings December 1, 2026.

* Dates subject to change, notification via OregonBuys addendum/amendment.

7. Contact Information

RFGA Sole Point of Contact (SPC)

All communications concerning this RFGA must be directed only to the sole point of contact named below via the manner described in Section 8 Questions/Requests for Clarifications. Any unauthorized contact regarding this RFGA with other State employees or officials may result in Application rejection. Any oral communications will be considered unofficial and non-binding.

Suzanne Christman, Procurement and Contract Specialist

OHA Office of Contracts and Procurement 500 Summer Street NE E-03

Phone (971) 283-4505 E-mail: Suzanne.christman@odhsoha.oregon.gov

8. Questions/Requests for Clarification

All inquiries, whether relating to the solicitation process, administration, deadline, or method of award, or to the intent or technical aspects of the solicitation must:

a. Be submitted through OregonBuys using the Q&A tab. You must be logged into OregonBuys to submit a question. All questions will be answered via the Q&A tab.

All questions/answer will be viewable to all who are logged into OregonBuys and this opportunity.

b. Refer to the specific area of the solicitation being questioned (i.e., page, section, and paragraph number); and

c. Be received by the due date and time for Questions/Requests for clarification identified in Section 6. “Timeline”.

9. Application Delivery

An Application Packet comprising of a completed Attachment 1 Application, Attachment 2 Budget Worksheet, and Attachment 4 Applicant Certification Form shall be submitted electronically through the OregonBuys website (https://OregonBuys.gov) under number S-44300-00018213. on or before the “Opening Date” of this Opportunity.

To submit an Application, an Applicant must have or create an OregonBuys account. Instructions to create an account can be found at the following link:

https://www.periscopeholdings.com/assets/uploads/misc/OregonBuys_Registra tionGuide.pdf If you have questions about OregonBuys website, please contact the OregonBuys Supplier Help Desk at 855-800-5046.

Applicants are encouraged to submit Applications well in advance of the deadline to allow downtime or errors. In the event an Applicant receives an mailto:Suzanne.christman@odhsoha.oregon.gov https://www.periscopeholdings.com/assets/uploads/misc/OregonBuys_RegistrationGuide.pdf https://www.periscopeholdings.com/assets/uploads/misc/OregonBuys_RegistrationGuide.pdf error message at the time of submission of their Application, Applicants must contact the OregonBuys Helpdesk at 855-800-5046 to resolve submission issues to ensure Applications are received by the deadline.

Applicants are encouraged to view the OregonBuys Supplier Resource page found at:

https://www.oregon.gov/das/ORBuys/Pages/supplierresources.aspx

10. Content and Form of Application Packet

Applicants must follow the requirements of this RFGA. Applications not meeting RFGA requirements will be rejected, subject to OHA’s discretion in accordance with Section 15.

For the following documents, Applicants shall use 12- or 14-point font. When creating your Application Packet, Applicants should consider using plain language that is clear, relevant, brief, and active. A plain language guide can be found at:

https://www.oregon.gov/das/Docs/plain_language_guide.pdf .

The Application Packet shall include the Application Packet documents uploaded to the OregonBuys E-procurement system with the naming convention:

Your Organization Name-Form Name

Examples:

Community Helpline-Application

Community Helpline-Budget

Community Helpline- Application Certification

11. Application Evaluation and Selection Process

Applications must be complete at the time of submission and submitted through OregonBuys prior to the closing of this opportunity. The SPC will review Application Packets for the required completed documents and that meets minimum requirements.

The OHA Evaluation Team will evaluate and score all Applications that have met the Minimum Requirements. The OHA Evaluation Team will review and score each Application for required elements within the Application Form, work plan and budget alignment with scope of work and available funding, acuity of community violence populations served, geographic and language access reach.

The below scoring matrix will be used to help OHA determine the highest-ranking Applicant(s). OHA may award the apparent successful Applicants through any process that OHA believes will result in the best outcome for successful completion of the Grant goals and activities.

https://www.oregon.gov/das/ORBuys/Pages/supplierresources.aspx https://www.oregon.gov/das/Docs/plain_language_guide.pdf

APPLICATION QUESTION POINTS

AVAILABLE

Organization’s Proposal Response 20 points

Community Need 20 points

National Best Practices Adherence and Understanding of Hospital-Based Violence Intervention Model

10 points

Geographic Area Served 15 points

Plan To Certify Violence Prevention Professionals 10 points

Language Access Provided 10 points

Budget 15 points

Total available points

12. Grant Requirements

If awarded, below are a list of requirements the awarded organization is expected to adhere to.

a. Prior to signing a Grant Agreement

(1) Grant Recipient must provide proof through a certificate of Insurance, of meeting the minimum Insurance Requirements which include:

(2) Commercial General Liability Insurance : $1,000,000 per occurrence and $2,000,000 in aggregate; and

(3) Automobile Liability Insurance: combined single limit of not less than $1,000,000.

(4) Grant Recipient must be registered with the Oregon Secretary of State Business Registry.

b. During the performance of the Grant

(1) Performing activities based on their Program Description;

(2) Provide required reporting:

i. Provide one midpoint financial expenditure report by February 28, 2027, for the usage of Grant funds, https://sos.oregon.gov/business/Pages/register.aspx https://sos.oregon.gov/business/Pages/register.aspx

ii. Provide one midpoint progress report by February 28, 2027, describing the allow activities and progress towards the desired outcomes of the Project; and

iii. Final financial expenditure and progress reports are due at the end of the grant period.

iv. Report any barriers as soon as possible to OHA staff administering the Grant.

13. Application Rejection

OHA may disqualify an Application if the Applicant attempts to influence a member of the Evaluation Committee serving this RFGA solicitation opportunity.

14. Changes/Modifications and Clarifications

When appropriate, OHA will issue revisions, substitutions, or clarifications as addenda to this RFGA by uploading the addenda to OregonBuys. Changes and modifications to the RFGA shall be recognized only if in the form of written addenda uploaded to OregonBuys by OHA.

15. Reservation of OHA Rights

OHA reserves all rights regarding this RFGA, including, without limitation, the right to:

a. Amend or cancel this RFGA without liability if it is in the best interest of OHA to do so.

b. Waive any informality or non-conformance with the provisions or procedures of this RFGA.

c. Seek clarification of any Application.

d. Negotiate the program activities described in this RFGA.

e. Amend or extend the term of any Agreement that is issued as a result of this

RFGA.

f. Engage Applicant(s) by selection or procurement for different or additional program activities independent of this RFGA process and any agreements entered into pursuant hereto; and

g. Enter into direct negotiations to execute a grant agreement with a successful Applicant in the event that the Applicant is the sole Applicant to this RFGA, and OHA determines that the Applicant satisfies the minimum RFGA requirements.

16. Selection Notice

A notice of intent to award will be posted in OregonBuys announcing successful Applicants.

17. Release of Information

No information shall be given to any Applicant (or any other individual) while the RFGA review process is in progress.

18. Public Information

After a Notice of Award is posted, the grant solicitation file is subject to public disclosure in accordance with the Oregon Public Records Law (ORS 192.311-192.478). If any part of an Application is considered a trade secret as defined in Oregon Revised Statues 192.502(2) or otherwise exempt from disclosure under Oregon Public Records Law, the Applicant shall submit one additional copy of their Application that redacts only the exempt language. Any person may request copies of public information. However, copies of Applications will not be provided until the evaluation process has been completed and the recipients are notified. Requests for copies of public information shall be in writing. Requestors will be charged according to the current OHA policies and rates for public records requests in effect at the time OHA receives the written request for public information. Fees, if applicable, must be paid to OHA before the records are delivered to the requestor.

Information on how to request public information may be found here:

https://www.oregon.gov/oha/ERD/Pages/Records.aspx

19. Grant Agreement Documents

The final Grant Agreement(s) for Recipients of this RFGA will be substantially in the form of Attachment 3, “Sample Grant Agreement”.

2. Background