627-60-01 Trench Burner Trailer Mounted Rev2024Sept.docx

Specification No. 627-60-01

Specification No. 627-60-01 Specifications for a Trailer mounted Trench Burner State of Illinois Department of Transportation Bureau of Business Services

Specifications for a Trailer Mounted Trench Burner

September 2024

This specification covers a trailer mounted, diesel powered, trench burner to be used by the Department of Transportation Division of Highways Operations forces. In an effort to improve parts and service availability and increase tool life, the Department of Transportation is specifying units and accessories as outlined below.

Each bidder shall submit with their bid descriptive literature and specifications describing all the equipment and options proposed. This information shall be clearly marked to indicate the make, model, and accessories proposed to be furnished. If this information is not furnished, the bid may not be considered.

Bidders quoting on specified equipment must submit with their bid written proof of the following:

· The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the Proposal for a period of not less than 5 years.

· Parts and service for the equipment proposed are readily available to the State of Illinois.

It is the responsibility of each bidder to complete and return this specification with the bid.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed with this Bid:

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Serviceability will be a factor in award. Successful bidder shall either be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment, within a reasonable period of time at agency locations. Bidder shall provide documentation and enumerating service locations. A Review of the bidder's ability to provide prompt parts and service to the State of Illinois and in particular to the delivery location, will be considered in determining award.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless otherwise specified, Manufacturers’ standard warranty shall be provided. Bidder shall attach copies of warranty with their bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair or replace the equipment at no charge to the Department as soon as possible upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department.

The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

Failure to comply with the quoted delivery time because of delays resulting from the inability of suppliers of allied equipment such as bodies, snowplows, spreaders, etc., may be reason to refuse to consider similar items from those suppliers on future bids.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification please do not mark NO. Mark Yes and explain with a short comment on how it exceeds.

All units shall include the following standard or optional accessories and equipment:

The complete unit shall consist of a fan, plenum, and manifold, coupled to a liquid cooled diesel engine, operator controls, and safety shut down device. It shall be arranged to provide a compact assembly on a rigid frame, mounted on tandem axles with four (4) wheels, designed to be towed behind trucks.

Chassis:

The chassis/trailer shall be designed to support the full weight of unit at highway speeds.

Complies: Yes |_| No |_| The running gear shall consist of a torsion or leaf spring suspension type axle, electric brakes with automotive style hub assemblies.

Complies: Yes |_| No |_| The axle shall have grease zerks at each hub for wheel bearing maintenance.

Complies: Yes |_| No |_| The drawbar/tongue shall have a pintle hitch that is adjustable from approximately 22” to 27”. Safety chains shall be included with hitch.

Complies: Yes |_| No |_|

A tongue jack rated for proper G.V.W. of unit shall be included.

Complies: Yes |_| No |_| Tires and wheels: Shall be new first run quality, automotive style wheel and tires rated for G.V.W. of unit and able to operate at highway speeds, but capable of "OFF ROAD" use. Spare tire and wheel shall be included.

Complies: Yes |_| No |_|

Blower Unit:

Fan: Heavy-duty balanced fan, capable of producing airflow to provide 8-12 tons per hour of burn through (i.e., trees, vegetation, or other wood debris).

Complies: Yes |_| No |_|

The fan plenum design and length shall place manifold safely away from operator station and prevent hot embers from reaching the fuel tank.

Manifold:

Manifold design should allow for a single operator to deploy and stow without special tools.

Complies: Yes |_| No |_| Manifold length: Approximate 30’-0” + when deployed.

Construction: Steel, 10+ gauge with all seams fully welded.

Engine:

The unit shall be provided with a current production liquid cooled diesel engine meeting the following:

· Tier 4f emissions compliant or greater.

· ±74 gross HP

· Dry style air cleaner

· Fuel filter water separator

· 12 volt electrical system with electric start

· Alternator/regulator

· Maintenance free battery

· Cold weather starting aid

· Oil filtration system with cooler

Component provided:

The unit shall have approximately 45 gallons of fuel tank capacity. The fuel cap or tank shall be clearly marked “Diesel Fuel Only”.

Complies: |_| Yes |_| No

The engine shall be coupled to the blower with a clutch style drive system.

Complies: |_| Yes |_| No Cooling System:

Manufacturer’s standard cooling system with extended life antifreeze rated to -30F.

Complies: Yes |_| No |_| Operator station:

The following operations and monitoring systems shall be provided:

1. Hour meter.

2. Fuel gauge.

3. High coolant temperature.

4. Low engine oil pressure.

5. Start/stop switch

6. Throttle

7. Emergency stop switch Complies: Yes |_| No |_|

Lighting:

The unit shall be equipped with LED lighting for towing. The lights shall function as running, turn, and brake when plugged into tow vehicle. A 7 way SAE male connector, ATA approved, shall be provided. Lighting and reflectors shall conform to all Federal and State DOT regulations.

Complies: Yes |_| No |_| Paint/Finish:

All exterior surfaces normally painted shall be cleaned, prepped, painted or powder coated manufacturer’s standard color.

Complies: Yes |_| No |_|

General:

Copies of all operators’ manuals, parts lists and warranty information shall be provided at the time of delivery.

Complies: Yes |_| No |_| One copy of the service or shop manual for each machine shall be provided upon delivery.

Note: The manuals, parts lists, and service or shop manuals listed above may be furnished on Flash drive in lieu of paper.

Educational Instruction:

Instruction performed by qualified factory or dealer personnel covering the operation, routine service and maintenance of the complete unit shall be provided upon delivery or scheduled thereafter. The instruction shall be for all personnel in the assigned headquarters location of the machine. More than a single day may be required to satisfy this requirement.

Complies: Yes |_| No |_|

If available, a training video covering the operation of this equipment shall be provided with the training.

Complies: Yes |_| Not available |_| Requirements Covering Items Detailed Above:

All equipment cataloged as standard or safety related shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Complies: Yes |_| No |_| The component parts of the unit shall be of proper size and design to safely withstand maximum stresses imposed by a capacity load, and the manufacturer's rated loads for all component parts shall not be exceeded when the unit is so loaded.

Complies: Yes |_| No |_| Full coverage warranty for a minimum 12 months shall be provided for all components and their installation. The bidder shall attach a copy of warranty with the bid.

Delivery:

This machine is to be delivered in first-class operating condition with acceptance subject to Department of Transportation approval.

Complies: Yes |_| No |_| Bid Response:

Bidders will need to send copies of each of the following with their bid response.

a) Specification

b) Descriptive Literature Picture is for visual reference only. Bid per specification.

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