Solicitation_Remodel_USAID_offices.doc

Issuance Date: 26 July 2010

Closing Date: 27 August, 2010

1200 hrs local time

Subject:

Request for Proposal No. 613-10-003

Construction and Remodeling of USAID/Zimbabwe offices Reference:

Pre-solicitation notice: solicitation no. 613-10-002 issued on 7/2/2010 Dear Prospective Offeror, The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking proposals from firms interested in providing the services described in the attached solicitation. The estimated price range for this project is from $100,000 to $200,000.

Proposal submittal shall be in accordance with terms and conditions and date and time specified in the solicitation. Proposals must be submitted electronically to Yvette Feurtado, Executive Officer, at yfeurtado@usaid.gov, and Ruby Tawonezvi, Acquisition and Assistance Specialist, at rtawonezvi@usaid.gov.

It’s highly recommended that prospective offerors attend a site visit of USAID offices to be conducted Tuesday, August 3, 2010 from 10:00 to 11:00 am. Please submit your expression of interest by Friday, July 30, 2010. The expression of interest should include the name/address of firm, name of individual (s) attending and a cell phone number. All attendees will be required to present photo identification for access onto the properties.

Any questions may be directed by e-mail to the Executive Officer, Yvette Feurtado and Ruby Tawonezvi, Acquisition and Assistance Specialist, by July 29, 2010. No phone calls will be accepted.

Offerors should retain for their records copies of all enclosures which accompany their proposals.

Sincerely, Yvette M. Feurtado

Executive Officer

USAID/Zimbabwe

SOLICITATION, OFFER, AND

AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

RFP 613-10-003

2. TYPE OF SOLICITATION

( SEALED BID (IFB)

(NEGOTIATED (RFP)

3. DATE ISSUED

July 26, 2010

PAGE OF PAGES

IMPORTANT – The "offer" section on the reverse must be fully completed by offeror

N/A

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

Executive Office USAID/Zimbabwe

No. 1, Pascoe Avenue

Belgravia, Harare

Zimbabwe Same as Item 7

FOR INFORMATION

CALL:

Yvette Feurtado (yfeurtado@usaid.gov) Ruby Tawonezvi (rtawonezvi@usaid.gov) 263-4-250992 263-912-565-944

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder"

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

This firm fixed price contract is to construct and re-model USAID/Zimbabwe offices. Please refer to Sections B and C for more details.

11.

The Contractor shall begin performance within 5 calendar day and complete it within 180 calendar days after receiving ( award, X notice to proceed. The performance period is ( mandatory, ( negotiable.

(See _____________________ .)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES", indicate within how many calendar days after award in Item 12B.)

( YES

( NO

12B. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A.

Sealed offers in original and 2 copies to perform the work required are due at the place specified in Item 8 by 16:00 (hour) local time 8/27/2010 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B.

An offer guarantee ( is, ( is not required.

C.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text by reference.

D.

Offers providing less than 60 calendar days for government acceptance after the date offers are due will not be considered and will be rejected.

NSN 7540-01-155-3212

1442-101

STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

OFFER (Must be fully completed by offeror)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within _______ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement state in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D)

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation–give number and date of each)

AMENDMENT NO

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

( 10 U.S.C. 2304(c)( ) ( 41 U.S.C. 253(c)( )

26. ADMINISTERED BY

CODE

27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

( 28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return _______ copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this contract.

( 29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation, is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary, 30.

NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

Yvette M. Feurtado

BY

31C. AWARD

DATE

STANDARD FORM 1442 BACK (REV. 4-85)

Table of Contents Page

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

B.2 CONTRACT TYPE

B.3 ESTIMATED COST…………………

B.4 PAYMENT SCHEDULE

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

A. PROGRAM BACKGROUND……

B. SCOPE OF WORK………………………………………………………………………...……….8

C. INFRASTRUCTURE AND INFRASTRUCRUE RELATED SERVICES

D. CONTRACT ADMINISTRATION AND MANAGEMENT

D.1 SUBCONTRACTING PREFERENCE FOR CONSTRUCTION/COMMODITIES……………12

D.2 CHANGE ORDER ACCOUNTING (APRIL 1984)

E. REQUIREMENTS APPLICABLE TO CONTRACTOR

E.1 QUALITY CONTROL PROGRAM (QCP)

E.2 PRE-CONSTRUCTION CONFERENCE

E.3 NOTICES TO PROCEED

E.4 SAFETY PROGRAM

E.5 IMPORTED ITEMS AND LONG LEAD ITEM PROCUREMENT PROGRAM

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

D.2. BRANDING …………

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

E.2 INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.252.-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

F.2 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

ALTERNATE I (APR 1984)

F.3 DELIVERY SCHEDULE

F.4 PERIODE OF PERFORMANCE

F.5 REPORTS…

F.6 PERFORMANCES STANDARDS

F.7 KEY PERSONNEL

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 52.252-2 CLAUSES INCORPORATED BY REFENCES (FEB 1998)

G.2 ADMINISTRATION CONTRACT OFFICE

G.3 CONTRACTING OFFICER TECHNICAL REPRESENTATIVE (COTR)

G.4 TECHNICAL DIRECTION/RELATION SHIP WITH USAID

G.5 752.242-70 PERIODIC PROGRESS REPORT (JUL 1998)

G.6 PAYING OFFICE

G.7 ACCOUNTING AND APPROPRIATION DATA

G.8 PAYMENT AND VOUCHERS

G.9 CONTRACTOR’S PAYMENT ADDRESS

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

H.2 AIDAR 752.225-70 SOURCE, ORIGIN AND NATIONALITY

REQUIREMENTS (FEB 1997)

H.3 AUTHORIZED GEOGRAPHIC CODE

H.4 LOGISTIC SUPPORT

H.5 LANGUAGE REQUIREMENTS

H.6 EXECUTIVE ORDER ON TERRORISM FINANCING (FEB 2002)

H.7 USAID DISABILITY POLICY – ACQUISITION (DECEMBER 2004)

H.8 ELECTRONIC SUBMISSION OF DOCUMENTS

H.9 AIDAR 752.7007 PERSONNEL COMPENSATION (JUL 2007)

H.10 SECURITY CONDITIONS

H.11 SECURITY REPORTING

H.12 LIFE SUPPORT AND SECURITY SERVICES

H.13 PROHIBITION OF ASSISTANCE TO DRUG TRAFFICKERS

H.14 STANDARDS FOR ACCESSIBILITY FOR THE DISABLED IN USAID CONSTRUCTION CONTRACTS (JULY 2007)………………………………………………………………

H.15 AIDAR 752.7004 EMERGENCY LOCATOR INFORMATION ( JUL 1997)

H.16 AIDAR 752.228-70 MEDICAL EVALUATION (MEDEVAC) SERVICES (JUL 2007)

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

I.2 52.204-1 APPROVAL OF CONTRACT (DEC 1989)

I.3 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 1989)

I.4 INSURANCE AND SERVICES

I.5 52.232-34 PAYMENT BY ELECTRONIC FUNDS TRANSFER-OTHER THAN CENTRAL CONTRACTOR REGISTRATION (MAY 1999)

I.6 NOTIFICATION OF CHANGES

I.7 52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT ( DEC 2008) …33

I.8 52.227-4 PATENT IDEMNITY – CONSTRUCTION CONTRACT (DEC2007…

I.9 52.228-15 PERFORMANCE AND PAYMENT BONDS CONTRUCTION (NOV 2006)

I.10 52.246-21 WARRANTY OF CONSTRUCTION ( March 1994) I.11 52.211-12 LIQUIDATED DAMAGES – CONTRCTION (SEPT 2000) ALTERNATE 1 (APR 1994) ……………………………………………………………………………………………… I.12 52.232-5 PAYMENT UNDER FIXED-PRICE CONSTRUCTION CONTRACT ( SEPT 2002)………………………………………………………………………………………………

I.13 LETTER OF GUARANTY OR BOND

I.14 52.236-4 PHYSICAL DATA ) APR 1984)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV- REPRESENTATIONS AND INSTRUCTIONS

SECTION K – REPRESENTATIONS,CERTIFICATIONS, AND OTHER STATEMENTS OF

OFFERORS

K. 1 52.203-11 CERTIFICATION AND DISCLOSURE REGARDING PAYMENTS TO INFLUENCE CERTAIN FEDERAL TRANSACTION (APR 1991)

K.2 52.204-3 TAPAYER INDINTIFICATION ( OCT 1998)

K.3 52.204-5 WOMEN OWNED BUSINESS (OTHER THAN SMALL BUSINESS) (MAY 1999)………………………………………………………………………………………………….43 K.4 52.209-5 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, PROPOSED DEBARMNET, AND OTHER REPONSIBILITY MATTERS ( Mar 1996)

K.5 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (MAY 2004)………..……45

K.6 52.219-19 SMALL BUSINESS CONCERN REPRESENTATION FOR THE SMALL

BUSINESS COMPETITIVENESS DEMONSTRATION PROGRAM (JAN 1997)……….46

K.7 52.219-22 SMALL DISADVANGED BUSINESS STATUS (OCT 1999)

K.8 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS ( FEB 1999

K. 9 52.223-1 CLEAN AIR AND WATER CERTIFICATION (APR 1984)

K.10 INSURANCE – IMMUNITY TORT LIABILITY

K.11 AGREEMENT ON, OR EXCEPTIONS TO, TERMS AND CONDITION……

K.12 SIGNATURE

K.13 AUTHORIZED NEGOTIATORS

K.14 52.223-13 CERTIFICATION OF TOXIC CHEMICAL RELEASE REPORTING (AUG 2003)………………………………………………………………………………………………….48

SECTION L- INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS…

L.1 52.252-1 SOLICITATION PROVISION INCORPORATED BY REFERENCE (FEB 1998)….50

L.2 52.215-1 INSTRUCTIONS TO OFFERORS – COMPETITIVE ACQUISITION ( JAN 2004)...50

L.3 52.216-1 TYPE OF CONTRACT ( APR 1984)

L.4 GENRAL INSTRUCTIONS TO OFFERORS

L.5 INSTRUCTION FOR THE PREPARATION OF THE TECHNICAL PROPOSAL

L.6 INSTRUCTION REGARDING KEY PERSONNEL

L.7 INSTRUCTION FOR THE PREPARATION OF THE COST PROPOSAL

L.8 PROPOSAL PAGE LIMITATION

L.9 EXPLANATION TO PROSPECTIVE OFFERORS

L.10 52.233- 2 PROTEST

SECTION M- EVALUATIONS FACTORS FOR AWARD

M.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE ( FEB 1998)………………………………………………………………………………………………

M.2 EVALUATION CRITERIA

M.3 DETERMINATION OF THE COMPETITIVE RANGE AND CONTRACT AWARD

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1

PURPOSE

The purpose of this project is to construct and re-model USAID/Zimbabwe offices. The contractor will provide all labor, materials, equipment, quality control and project management oversight to ensure safety of personnel and compliance with the scope of work, bill of quantities, drawing and terms and condifitions set forth in the contract..

The following is a summary of scope of work for the construction and remodeling of the offices:

1) Construct and install barriers during construction to protect equipment and building inhabitants from dust and construction debris

2) Conduct a structural analysis to verify load bearing walls

3) Demolish interior partitions and divide space into smaller private offices 4) Relocate and provide new electrical and data connections as required for new offices and workstations (lighting, phone, receptacles, etc)

5) Replace the existing wall air conditioning unit with smaller, more modern type and mount near the ceiling

6) Conduct plumbing work associated with relocating existing toilet and installing new sink

7) Paint, patch walls, ceilings and floors as necessary.

8) Provide a waste container to remove debris from worksite on a daily basis. Once all work is complete, the contractor will restore the areas to natural state before work commenced and ensure all debris is removed from the site 9) Provide a one year warranty on all workmanship, material installations and equipment and any latent defects that arise from same.

B.2

CONTRACT TYPE

The U.S. Government intends to award a Firm Fixed Price Contract. The Contractor shall provide the deliverables or outputs described in the Statement of Work (SOW), Bill of Quantities (BOQ), and Price/Cost Schedule.

B.3 TOTAL FIXED PRICE, AND OBLIGATED AMOUNT

a) The fixed price for the performance of the work required hereunder is $___________

_(firm price to be determined at contract award).

B.4 PRICE/COST SCHEDULE

Remodelling USAID/Zimbabwe Offices

Economic Growth (EG)

Phase 1 4 to 6 weeks

Bldg 1. First Floor (DG)

Phase 2 4 to 6 weeks

Bldg 1. Ground Floor (OD/PDO)

Phase 2 4 to 6 weeks

Bldg 2. Ground Floor (HE)

Phase 3 4 to 8 weeks

Bldg 2. First Floor (OFDA/FFP)

Phase 3 2 days

Bldg 3. Ground Floor (CONT)

Phase 4 6 to 8 weeks

Bldg 3, First Floor (EXO/PRO&SC)

Phase 4 4-6 weeks

EXO/IT Systems

Phase 2 4 weeks

EXO/GSO

Phase 1 8-12 weeks

B.5

PAYMENT SCHEDULE

Payment shall be made in accordance with FAR 52.232-5, Payments under Fixed-Price Construction Contracts.

Remodelling USAID/Zimbabwe Offices

[END OF SECTION B]

SECTION C - SCOPE OF WORK

Construction and Re-modeling of USAID/Zimbabwe Offices

A. PROJECT BACKGROUND

USAID/Zimbabwe currently occupies several office buildings and smaller utility buildings on 2 separate compounds, across the street from each other. The main objective of USAID/Zimbabwe is to contract a firm to undertake construction activities to re-model and reconfigure offices in accordance with the scope of work set forth below and the attached bill of quantities and drawings.

See attachments:

Attachment 3: Bill of Quantities (BOQ) Attachment 4: Design Drawings

B. SCOPE OF WORK

The contractor shall provide all labor, materials, equipment, quality control, safety and project management oversight to conduct the work described below, in accordance with the bill of quantities and design drawing. The contractor will ensure all work conducted is in full compliance with the terms and conditions set forth in the contract.. The contractor will assign a project manager to oversee project activities from commencement through completion of the contract. The Project manager will coordinate/schedule daily work to be performed by contractor personnel and meet briefly each morning for the duration of the project with the Executive Officer (EXO) who is also the Contracting Officer and Contracting Officer Technical Representative (COTR) to discuss accomplishment of activities by contractor personnel

The specific activities include:

1) Building No. 1

Located on compound A, it contains the office of the Mission Director, the Program Development Office (PDO) and the Democracy and Governance (DG) offices. The proposed work will include, but may not be limited to the following construction work:

· Provide and install construction barriers during construction to protect equipment and building inhabitants from dust and construction debris

· Conduct a structural analysis to verify load bearing walls

· Demolish existing non-load bearing walls and reconfigure office and construct new walls in accordance with the bill of quantities and drawings for the designated space.

· Paint, patch walls, ceilings and floors as necessary

· Relocate and provide new electrical and data connections as required for new offices and workstations (lighting, phone, receptacles, etc)

· Replace existing wall mounted air conditioning unit with smaller, more modern type and mount near the ceiling at a designated location

· Provide a waste container to remove debris from worksite on a daily basis. Once all work is complete, the contractor will restore the areas to natural state

· Provide a one year warranty on all workmanship, material installations and equipment and any latent defects that arise from same.

2) Building No. 2

Located on compound B, contains the Health and Education (HE) Program Office, The Food for Peace (FFP) Program Office and the Office of Disaster Assistance (OFDA). The proposed work will include, but may not be limited to the following construction work:

· Provide and install construction barriers during construction to protect equipment and building inhabitants from dust and construction debris

· Conduct a structural analysis to verify load bearing walls

· Demolish existing non-load bearing walls and reconfigure office and construct new walls in accordance with the bill of quantities and drawings for the designated space.

· Paint, patch walls, ceilings and floors as necessary

· Relocate and provide new electrical and data connections as required for new offices and workstations (lighting, phone, receptacles, etc)

· Replace existing wall mounted air conditioning unit with smaller, more modern type and mount near the ceiling at a designated location

· Provide a waste container to remove debris from worksite on a daily basis. Once all work is complete, the contractor will restore the areas to natural state

· Provide a one year warranty on all workmanship, material installations and equipment and any latent defects that arise from same.

3) Building No. 3

Located on compound A, contains the Financial Management Office, The OTI Office, and the Procurement and Shipping Offices. The proposed work will include, but may not be limited to the following construction work:

· Provide and install construction barriers during construction to protect equipment and building inhabitants from dust and construction debris

· Conduct a structural analysis to verify load bearing walls

· Demolish existing non-load bearing walls and reconfigure office and construct new walls in accordance with the bill of quantities and drawings for the designated space.

· Paint, patch walls, ceilings and floors as necessary

· Relocate and provide new electrical and data connections as required for new offices and workstations (lighting, phone, receptacles, etc)

· Replace existing wall mounted air conditioning unit with smaller, more modern type and mount near the ceiling at a designated location

· Provide a waste container to remove debris from worksite on a daily basis. Once all work is complete, the contractor will restore the areas to natural state

· Provide a one year warranty on all workmanship, material installations and equipment and any latent defects that arise from same.

4) EXO/IT Systems Building

Located on compound A, houses the Information Technology (IT) systems group, part of the Executive Office (EXO). The proposed work will include, but may not be limited to the following construction work:

· Provide and install construction barriers during construction to protect equipment and building inhabitants from dust and construction debris

· Conduct a structural analysis to verify load bearing walls

· Demolish existing non-load bearing walls and reconfigure office and construct new walls in accordance with the bill of quantities and drawings for the designated space.

· Paint, patch walls, ceilings and floors as necessary

· Relocate and provide new electrical and data connections as required for new offices and workstations (lighting, phone, receptacles, etc)

· Replace existing wall mounted air conditioning unit with smaller, more modern type and mount near the ceiling at a designated location

· Provide a waste container to remove debris from worksite on a daily basis. Once all work is complete, the contractor will restore the areas to natural

· Provide a one year warranty on all workmanship, material installations and equipment and any latent defects that arise from same.

· New exterior wall construction

· Structural footings, sheating and shoring of existing walls 5) Economic Growth Building

Located on compound B, the EG team will occupy the building. The proposed work will include, but may not be limited to the following construction work:

· Provide and install construction barriers during construction to protect equipment and building inhabitants from dust and construction debris

· Conduct a structural analysis to verify load bearing walls

· Demolish existing non-load bearing walls and reconfigure office and construct new walls in accordance with the bill of quantities and drawings for the designated space.

· Paint, patch walls, ceilings and floors as necessary

· Relocate and provide new electrical and data connections as required for new offices and workstations (lighting, phone, receptacles, etc)

· Replace existing wall mounted air conditioning unit with smaller, more modern type and mount near the ceiling at a designated location

· Provide a waste container to remove debris from worksite on a daily basis. Once all work is complete, the contractor will restore the areas to natural state

· Provide a one year warranty on all workmanship, material installations and equipment and any latent defects that arise from same.

6) EXO/GSO Building

Located on compound A, it contains the motor pool office, the facility management office, the general services office (GSO) and the warehouse supervisor’s office. The proposed work will include, but may not be limited to the following construction work:

· Provide and install construction barriers during construction to protect equipment and building inhabitants from dust and construction debris

· Conduct a structural analysis to verify load bearing walls

· Demolish existing non-load bearing walls and reconfigure office and construct new walls in accordance with the bill of quantities and drawings for the designated space.

· Paint, patch walls, ceilings and floors as necessary

· Relocate and provide new electrical and data connections as required for new offices and workstations (lighting, phone, receptacles, etc)

· Replace existing wall mounted air conditioning unit with smaller, more modern type and mount near the ceiling at a designated location

· Provide a waste container to remove debris from worksite on a daily basis. Once all work is complete, the contractor will restore the areas to natural state

· Provide a one year warranty on all workmanship, material installations and equipment and any latent defects that arise from same.

· Excavation of building site for footings and slab installation

· Structural design of footings, exterior wall assembly, roof support, etc. for building addition

· Demolish existing exterior wall construction and shoring of existing structure

· Installation of new windows in new exterior wall

· Providing new A/C units for each new space and plumbing/mechanical work associated C.

INFRASTRUCTURE AND INFRASTRUCRE-RELATED SERVICES

The contractor shall furnish all plant, labor, materials and equipment to perform all work in accordance with a contract. The contractor shall prepare an Accident Prevention Plan and/or a Site Specific Health and Safety Plan, and a Quality Control Plan, in line with accepted U.S. construction standards and local laws governing construction practices and procedure. The Contractor shall be familiar with, and work shall conform to, applicable codes governing the construction/renovation/remodeling of facilities, as may be set forth in the contract.

Coordination - The contractor shall coordinate work with the USAID Contracting Officer’s Technical Representative (COTR). The contractor’s project manager shall meet with the COTR as specified in above or as required by the COTR in post award communications.

Responsibility - The respective contractor shall be responsible for fulfilling the requirements of all applicable parts of the scope of work described above, bill of quantities and drawings.

(a) The Government will provide to the Contractor, without charge, one set of contract drawings except publications incorporated into the technical provisions by reference, in electronic or paper media as chosen by the Contracting Officer.

(b) The Contractor shall--

(1) Check all drawings furnished immediately upon receipt;

(2) Compare all drawings and verify the figures before laying out the work;

(3) Promptly notify the Contracting Officer of any discrepancies;

(4) Be responsible for any errors that might have been avoided by complying with this paragraph (b); and

(5) Reproduce and print contract drawings and specifications as needed.

(c) In general--

(1) Large-scale drawings shall govern small-scale drawings; and

(2) The Contractor shall follow figures marked on drawings in preference to scale measurements.

(d) Omissions from the drawings or specifications or the misdescription of details of work that are manifestly necessary to carry out the intent of the drawings and specifications, or that are customarily performed, shall not relieve the Contractor from performing the work. The Contractor shall inform the COTR of discrepancies or ambiguities noted before performing and remains responsible for performance unless directed otherwise.

Environmental Compliance - The Contractor shall be responsible for performing all work in such a manner as to minimize the pollution of air, water, or land and to control noise and dust, and to safeguard the other parameters of the environment in accordance with all applicable U.S. and local environmental laws and regulations and in accordance with the Mission’s environmental standards.

Where there is a conflict between U.S. and local law, the requirements more protective of health and the natural environment will be used. In no case will the requirements be less stringent than those required by U.S. law and regulation.

D.

REQUIREMENTS APPLICABLE TO CONTRACTOR

E.1 Quality Control (QCP) Program The Contractor’s Quality Control Program (QCP) shall be an integral component of the construction activities. The Contactor shall develop and submit to USAID a QCP for review and approval.

E.2 Pre-Construction Conference The contractor shall attend a pre-construction conference with USAID personnel and any other involved parties to get acquainted with procedures, lines of authority and the interrelationship in performing and monitoring activities of the contract.

E.3 Notice to Proceed Within 3 days or before proceeding with construction activities, the contractor through the COTR shall submit and obtain USAID approval for a Quality Control Program for the work involved.

E.4 Safety Program The contractor shall develop and execute an effective Safety Program that is consistent with contract Clause 52.236-13, Accident Prevention, Alt 1, and internationally accepted safety programs for similar activities.

E.5 Imported Items and Long Lead Item Procurement Program In cases where the contractor or subcontractors procure imported items, the contractor shall ensure compliance with the source and origin rules applicable to this contract. The contractor shall audit and periodically monitor all long lead item procurement programs. The contractor shall ensure compliance with the source and origin rules applicable to the procurement of goods and services of this contract. The contractor awarded the respective contract shall be responsibility for obtaining and maintaining records of all licenses and permits required for imported items.

[END OF SECTION C]

SECTION D - PACKAGING AND MARKING

D.1

AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semifinished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2

BRANDING

The Contractor shall comply with the requirements of the USAID “Graphic Standards Manual” available at www.usaid.gov/branding, or any successor branding policy.

[END OF SECTION D]

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.252-2

CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.arnet.gov/far

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

NUMBER

TITLE

52246-12

INSPECTION OF CONSTRUCTION

AUG 1996

52.236-1

PERFORMANCE OF WORK BY THE CONTRACTOR

APR 1984

52.236-2

DIFFERING SITE CONDITIONS

APR 1984

52.236-3

SITE INVESTIGATION AND CONDITIONS AFFECTING

THE WORK

52.237-1

SITE VISIT

52.246-2

INSPECTION OF SUPPLIES - FIXED PRICE

52.246-4

INSPECTION OF SERVICES - FIXED PRICE

E.2

INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall take place at:

USAID/Zimbabwe

No. 1, Pascoe Avenue

Belgravia, Harare

Zimbabwe

The COTR has been delegated authority to inspect and accept all services, reports and required deliverables or outputs. All construction activities will also be supervised approved and accepted by the Executive Officer who will also certify that works for which payment is requested by the contractor has been satisfactorily implemented and in accordance with the Design and Specifications.

[END OF SECTION E]

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.252-2

CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.arnet.gov/far

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.242-15

STOP-WORK ORDER

AUG 1989

Alternate I (APR 1984)

52.211-18

VARIATION IN ESTIMATED QUANTITY

52.242-14

SUSPENSION OF WORK

52.247-34 FOB destination

52.232-9

LIMITATION ON WITHOLDING OF PAYMENTS

52.232-23

ASSIGNMENT OF CLAIMS

JAN 1986

F.2 52.211-10

COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

ALTERNATE I (APR 1984)

The Contractor shall be required to (a) commence work under this contract immediately after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 6 months after award. The time stated for completion shall include final cleanup of the premises.

The completion date is based on the assumption that the successful offeror will receive the notice to proceed by September 30, 2010. The completion date will be extended by the number of calendar days after the above date that the Contractor receives the notice to proceed, except to the extent that the delay in issuance of the notice to proceed results from the failure of the Contractor to execute the contract and give the required performance and payment bonds within the time specified in the offer.

F.3

DELIVERY SCHEDULE

The deliverables under this contract are considered to be the Construction and remodeled USAID/Zimbabwe offices in accordance with the scope of work, bill of quantities and drawings F.4

PERIOD OF PERFORMANCE

The period of performance is reflected below. Work will be conducted in phases 1-4 as noted in the schedule.

Schedule of Work for Remodelling USAID/Zimbabwe Offices

Grand Total

F.5

REPORTS

In addition to the requirements set forth for submission of reports in Sections I (Contract Clauses) and J (Attachments), and in the AIDAR clause 752.242-70, Periodic Progress Reports, the Contractor shall submit three (3) copies of the following reports to USAID. Reports shall be in English.

Two (2) copies of each report shall be sent to the COTR specified in Section G and one (1) copy of each shall be sent to the Contracting Officer listed in Section G.

a. Monthly Progress Reports

The Contractor shall submit Monthly Progress Reports to the COTR and Contracting Officer not later than the tenth working day following the end of the month. The reports shall, as a minimum requirement, include the following:

(1) An executive summary of current activities. The summary shall include the status of construction progress, materials procurement, quality control program, environmental mitigation measures, variation orders, important decisions, approvals issued, major meetings, and other significant activities pertinent to the project.

(2) Presentation of problem areas, current or foreseen, together with recommendations for resolving these problems and attendant schedules for their resolution. Problems requiring USAID intervention should be highlighted.

(3) Anticipated activities for the following month.

(4) Presentation of progress accomplished versus progress scheduled in curve or chart form. In addition, summary Contractor and subcontractor schedule updates are to be included. When appropriate, a discussion is to be included for any significant potential or actual slippage in schedule and the steps being taken to avoid or make recovery.

(5) The reports shall be supported, as required, by statistical tables, charts, financial information, selected photographs, or other information that will contribute to a concise, yet comprehensive report.

e. Final Report:

The Contractor will provide 3 copies of a concise final report within one month of the completion of all task order. The final report will summarize the country situation; program highlights, achievements, and major activities; funds obligated and disbursed; problems encountered and how they were rectified.

F.6

PERFORMANCE STANDARDS

Evaluation of the Contractor’s overall performance should be conducted for the contract in accordance with the performance standards/indicators established under the contract shall be conducted jointly by the COTR and the Contracting Officer, and shall form the basis of the Contractor's permanent performance record with regard to this contract as required in FAR Part 42.15 and AIDAR 742.15. The performance shall be measured with Activity Results and Sub-results that are in section C.

F.7

KEY PERSONNEL

The key personnel identified below are considered essential to the work being performed. Unless otherwise agreed to in writing by the Contracting Officer, the Contractor shall be responsible for providing such personnel for performance for the term required. Failure to provide key personnel designated below may be considered nonperformance by the Contractor unless such failure is beyond the control, and through no fault or negligence of the Contractor. The Contractor shall immediately notify the Contracting Officer and the COTR of any Key Personnel's departure and the reasons therefore. The Contractor shall take steps to immediately rectify this situation and shall propose a substitute candidate for each vacated position along with a budget impact statement in sufficient detail to permit evaluation of the impact on the program. No replacement of personnel shall be made by the Contractor without the written consent of the Contracting Officer whether provided in advance or by ratification.

a) Key Personnel:

Project Manager. The Contractor will provide a resident Project Manager for the duration of the contract with authority to make implementation decisions. The Project Manager shall be responsible for coordination with USAID. The Project Manager candidate should meet the following minimum qualifications:

A University degree in Engineering or Construction Management with a minimum of 10 years work experience on contruction projects successfully completed

Demonstrated expertise with structural construction, re-modeling and renovation construction activities

At least 5 years experience as a project manager.

Excellent interpersonal and written communication skills.

[END OF SECTION F]

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 52.252-2

CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.arnet.gov/far G.2

ADMINISTRATIVE CONTRACTING OFFICE

The Executive Office is:

USAID/Zimbabwe

No. 1, Pascoe Avenue

Belgravia, Harare

Zimbabwe G.3 Contracting Officer Technical Representative (COTR) The Contracting Officer Technical Representative is:

Executive Officer

USAID/Zimbabwe

No. 1, Pascoe Avenue

Belgravia, Harare

Zimbabwe G.4

TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

(a) Technical Directions is defined to include:

(1) Written directions to the Contractor which fill in details, suggest possible lines of inquiry, or otherwise facilitate completion of work;

(2) Provision of written information to the Contractor which assists in the interpretation of drawings, specifications, or technical portions of the work statement;

(3) Review and, where required, provide written approval of technical reports, drawings, specifications, or technical information to be delivered.

Technical directions must be in writing, and must be within the scope of the work as detailed in Section C.

(b) The COTR is authorized by designation to take any or all action with respect to the following which could lawfully be taken by the Contracting Officer, except any action specifically prohibited by the terms of this Contract:

(1) Assure that the Contractor performs the technical requirements of the contract in accordance with the contract terms, conditions, and specifications.

(2) Perform or cause to be performed, inspections necessary in connection with a) above and require the Contractor to correct all deficiencies; perform acceptance for the Government.

(3) Maintain all liaison and direct communications with the Contractor. Written communications with the Contractor and documents shall be signed as "Contracting Officer Technical Officer" with a copy furnished to the Contracting Officer.

(4) Issue written interpretations of technical requirements of Government drawings, designs, and specifications.

(5) Monitor the Contractor's production or performance progress and notify the Contractor in writing of deficiencies observed during surveillance, and direct appropriate action to effect correction. Record and report to the Contracting Officer incidents of faulty or nonconforming work, delays or problems.

(6) Obtain necessary security clearance and appropriate identification if access to Government facilities is required. If to be provided, ensure that Government furnished property is available when required.

LIMITATIONS: The COTR is not empowered to award, agree to, or sign any contract (including delivery or purchase orders) or modifications thereto, or in any way to obligate the payment of money by the Government. The CTO may not take any action which may impact on the contract schedule, funds, scope or rate of utilization of LOE. All contractual agreements, commitments, or modifications which involve prices, quantities, quality, schedules shall be made only by the Contracting Officer.

(c) The COTR is required to meet daily with the Contractor and the Contracting Officer concerning performance of items delivered under this contract and any other administration or technical issues. Telephonic reports may be made if no problems are being experienced. Problem areas should be brought to the immediate attention of the Contracting Officer.

(d) Contractual Problems - Contractual problems, of any nature, that may arise during the life of the contract must be handled in conformance with specific public laws and regulations (i.e. Federal Acquisition Regulation and Agency for International Development Acquisition Regulation). The Contractor and the COTR shall bring all contracting problems to the immediate attention of the

Contracting Officer. Only the Contracting Officer is authorized to formally resolve such problems. The Contracting Officer will be responsible for resolving legal issues, determining contract scope and interpreting contract terms and conditions. The Contracting Officer is the sole authority authorized to approve changes in any of the requirements under this contract. Notwithstanding any clause contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. These changes include, but will not be limited to the following areas: scope of work, price, quantity, technical specifications, delivery schedules, and contract terms and conditions. In the event the Contractor effects any changes at the direction of any other person other than the Contracting Officer, the change will be considered to have been made without authority.

(f) Failure by the Contractor to report to the Administrative Contracting Office, any action by the Government considered to a change, within the specified number of days contained in FAR

52.243-7 (Notification of Changes), waives the Contractor's right to any claims for equitable adjustments.

G.5

752.242-70 PERIODIC PROGRESS REPORTS (JUL 1998)

(a) The contractor shall prepare and submit progress reports as specified in the Schedule of this contract. These reports are separate from the interim and final performance evaluation reports prepared by USAID in accordance with (48 CFR) FAR 42.15 and internal Agency procedures, but they may be used by USAID personnel or their authorized representatives when evaluating the contractor's performance.

(b) During any delay in furnishing a progress report required under this contract, the contracting officer may withhold from payment an amount not to exceed US $25,000 or 5 percent of the amount of this contract, whichever is less, until such time as the Contracting Officer determines that the delay no longer has a detrimental effect on the Government's ability to monitor the contractor's progress.

G.6

PAYING OFFICE

The paying office for this contract is:

USAID/Zimbabwe

Financial Management Office (FMO)

No. 1, Pascoe Avenue

Belgravia, Harare

Zimbabwe G.7

ACCOUNTING AND APPROPRIATION DATA

To be determined.

G.8

PAYMENT AND VOUCHERS

FAR 52.232-5, Payments under Fixed-Price Construction Contracts, governs payments for the fixed price construction portion of the contract. Payment milestones for fixed price construction is listed in section B.

G.9

CONTRACTOR'S PAYMENT ADDRESS

(To be provided by the Contractor)

[END OF SECTION G]

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1

NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

AIDAR 48 CFR Chapter 7

752.7027

PERSONNEL

DEC 1990

752.228-3

WORKER'S COMPENSATION INSURANCE (DEFENSE

BASE ACT)

As prescribed in 728.309, the following supplemental coverage is to be added to the clause specified in FAR 52.228–3 by the USAID contracting officer.

(a) The Contractor agrees to procure Defense Base Act (DBA) insurance pursuant to the terms of the contract between USAID and USAID's DBA insurance carrier unless the Contractor has a DBA self insurance program approved by the Department of Labor or has an approved retrospective rating agreement for DBA.

(b) If USAID or the contractor has secured a waiver of DBA coverage (see AIDAR 728.305–70(a)) for contractor's employees who are not citizens of, residents of, or hired in the United States, the contractor agrees to provide such employees with worker's compensation benefits as required by the laws of the country in which the employees are working, or by the laws of the employee's native country, whichever offers greater benefits.

(c) The Contractor further agrees to insert in all subcontracts hereunder to which the DBA is applicable, a clause similar to this clause, including this sentence, imposing on all subcontractors a like requirement to provide overseas workmen's compensation insurance coverage and obtain DBA coverage under the USAID requirements contract.

[53 FR 50631, Dec. 16, 1988, as amended at 54 FR 16122, Apr. 21, 1989; 56 FR 67226, Dec. 30, 1991]

H.2

AIDAR 752.225-70 SOURCE, ORIGIN AND NATIONALITY REQUIREMENTS (FEB 1997)

(a) Except as may be specifically approved by the Contracting Officer, all commodities (e.g., equipment, materials, vehicles, supplies) and services (including commodity transportation services) which will be financed under this contract with U.S. dollars shall be procured in accordance with the requirements in 22 CFR part 228, "Rules on Source, Origin and Nationality for Commodities and Services Financed by USAID." The authorized source for procurement is Geographic Code 000 unless otherwise specified in the schedule of this contract. Guidance on eligibility of specific goods or services may be obtained from the Contracting Officer.

(b) Ineligible goods and services. The Contractor shall not procure any of the following goods or services under this contract:

(1) Military equipment,

(2) Surveillance equipment,

(3) Commodities and services for support of police and other law enforcement activities,

(4) Abortion equipment and services,

(5) Luxury goods and gambling equipment, or

(6) Weather modification equipment.

(c) Restricted goods. The Contractor shall not procure any of the following goods or services without the prior written approval of the Contracting Officer:

(1) Agricultural commodities,

(2) Motor vehicles,

(3) Pharmaceuticals and contraceptive items,

(4) Pesticides,

(5) Fertilizer,

(6) Used equipment, or

(7) U.S. government-owned excess property.

If USAID determines that the Contractor has procured any of these specific restricted goods under this contract without the prior written authorization of the Contracting Officer, and has received payment for such purposes, the Contracting Officer may require the Contractor to refund the entire amount of the purchase.

H.3

AUTHORIZED GEOGRAPHIC CODE

The authorized geographic code for procurement of goods and services under this contract is Code 000(United States) and any area or country including the cooperating country, but excluding the foreign policy restricted countries Code 935.

H.4

LOGISTIC SUPPORT

The Contractor shall be responsible for furnishing all logistic support.

H.5

LANGUAGE REQUIREMENTS

(a) All key personnel will be conversant in English in order to be eligible to provide the services hereunder.

(b) USAID reserves the right to test proposed individuals to ensure that they have the required language capability. In the event that individuals possess the required language capability, expenses for language testing shall be an allowable charge to this contract. However, if the individuals do not have the required language capability, expenses for the language testing for such individuals shall be born by the Contractor at no expense to USAID.

H.6

EXECUTIVE ORDER ON TERRORISM FINANCING (FEB 2002)

The Contractor/Recipient is reminded that U.S. Executive Orders and U.S. law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. It is the responsibility of the contractor/recipient to ensure compliance with these Executive Orders and laws. This provision must be included in all subcontracts/subawards issued under this contract.