Building_Plans.pdf

SENSITIVE BUT UNCLASSIFIED

USAID

MISSION –

HARARE, ZIMBABWE

OFFICE SPACE PLANNING REPORT & RECOMMENDATIONS

TRELANE PATRICK

FACILITY INFRASTRUCTURE SPECIALIST / SPACE PLANNER

M BUREAU, OVERSEAS MANAGEMENT STAFF (M/OMS)

P:\M.as.oms.pub\Country Files\LAC El Salvador\Space Planning Site VisitZIMBABWE

FEBRUARY 26, 2010

USAID CURRENTLY OCCUPIES SEVERAL RESIDENTIAL HOMES AND

SMALLER UTILITY BUILDINGS ON 2 SEPARATE COMPOUNDS, ACROSS

THE STREET FROM EACHOTHER. DUE TO INCREASED STAFFING LEVELS,

A SPACE ASSESSMENT WAS NECESSARY TO DETERMINE WHERE

ADDITIONAL SPACE COULD BE UTILIZED.

SOME OF THE SPACE ISSUES THE MISSION FACES ARE:

•BUILDINGS ARE UNIQUE & DIFFICULT TO EXPAND

•NOT ENOUGH PARKING SPACES FOR STAFF (INCREASED STAFFING

EXPECTED WILL WORSEN PROBLEM)

•THE EXO OFFICES ARE SPLIT AMONG THE 2 COMPOUNDS

•CURRENT OFFICE FURNITURE IS TOO LARGE AND WASTES SPACE

(DESKS & FILE CABINETS)

•LIMITED SPACE FOR CONSTRUCTION STAGING AND SWING SPACE FOR

STAFF REQUIRED TO RELOCATE DURING CONSTRUCTION

•STORAGE SPACE FOR EXCESS FURNITURE IS LIMITED DUE TO THE

WAREHOUSE BEING AT CAPACITY.

USAID

MISSION HARARE, ZIMBABWE -

SUMMARY

SENSITIVE BUT UNCLASSIFIEDZIMBABWE

BUILDING NO. 1

SUMMARY:

LOCATED ON COMPOUND A, IT CONTAINS THE OFFICE OF THE MISSION

DIRECTOR, THE PROGRAM DEVELOPMENT OFFICE (PDO) AND THE

DEMOCRACY AND GOVERNANCE (DG) OFFICES. CURRENTLY ON THE

FIRST FLOOR, THERE IS A VACANT OFFICE AND AN OFFICE OCCUPIED

BY AN OTI OFFICE STAFF MEMBER, WHO WILL BE RELOCATED TO

BUILDING No. 3.

•7 ADDITIONAL STAFF EXPECTED IN NEAR FUTURE:

PROGRAM DEVELOPMENT OFFICER

PROGRAM DEVELOPMENT ASSISTANT

2 DG ADVISORS

DG DEPUTY DIRECTOR

DG PROGRAM ASSISTANT

DEPUY MISSION DIRECTOR

PROPOSED SOLUTIONS:

•DEMOLISH INTERIOR PARTITIONS AND DIVIDE SPACE INTO SMALLER

PRIVATE OFFICES

•REPLACE SOME OF THE EXISTING, LARGE OFFICE FURNITURE

SMALLER PIECES

BLDG NO. 1 –

DEMOLITION GROUND FLOOR, OPTION A

•NO DEMOLITION

REQUIRED

PROPOSED GROUND FLOOR, OPTION A

•3 DESK POSITIONS

CREATED

•OTI VACATED OFFICE

UTILIZED

DEMOLITION FIRST FLOOR, OPTION A

•INVOLVES

REDUCING THE

SIZE OF THE

SECURITY ROOM

AND RELOCATING

SECURITY

EQUIPMENT

PROPOSED FIRST FLOOR, OPTION A

•4 NEW DESK

SPACES ARE

CREATED IF

CARROLL

WORKSTATIONS

ARE USED

•3 CREATED IF

812.8MM X

1733.5MM DESK IS

USEDIN THAT

LOCATION

•VACANT OFFICES

USED FOR FUTURE

STAFF

•SECURITY ROOM

IS REDUCED IN

SIZE

DEMOLITION GROUND FLOOR, OPTION B

•DEMOLITION AT

PO OFFICE

•REPLACING

LARGE DESKS

WITH 812.8MM X

1733.5MM DESKS

PROPOSED GROUND FLOOR, OPTION B

•4 DESK POSITIONS

CREATED

•BOOKSHELVES AND

LATERAL FILE

CABINETS PROVIDE

FOR SHARED OFFICE

SPACE

DEMOLITION FIRST FLOOR, OPTION B

•DEMOITION LIMITED

TO ONE AREA

•VACANT OFFICES

UTILIZED FOR NEW

STAFF

PROPOSED FIRST FLOOR, OPTION B

•2 DESK POSITIONS

CREATED

•VACANT OFFICES

UTILIZED

•COPY MACHINE AND

SHREDDER

RELOCATED

PROPOSED SCOPE OF WORK ELEMENTS

PROPOSED OPTIONS WILL INCLUDE, BUT MAY NOT BE LIMITED TO THE

FOLLOWING CONSTRUCTION WORK:

•CONSTRUCTION BARRIERS INSTALLED DURING CONSTRUCTION TO

PROTECT EQUIPMENT AND BUILDING INHABITANTS FROM DUST AND

CONSTRUCTION DEBRIS

•STRUCTURAL ANALYSIS TO VERIFY LOAD BEARING WALLS

•DEMOLITION OF EXISTING NON-LOAD BEARING WALLS

•PAINT, PATCH WALLS, CEILINGS AND FLOORS AS NECESSARY

•RELOCATE AND PROVIDE NEW ELECTRICAL AND DATA CONNECTIONS AS

REQUIRED FOR NEW OFFICES AND WORKSTATIONS (LIGHTING, PHONE,

RECEPTACLES, ETC.)

•REPLACE EXISTING THROUGH THE WALL A/C UNIT WITH SMALLER, MORE

MODERN TYPE AND MOUNT NEAR THE CEILING (THESE ARE USED IN SOME

OF THE OFFICES)

BUILDING NO. 2

SUMMARY:

•LOCATED ON COMPOUND B, CONTAINS THE HEALTH AND EDUCATION

(HE) PROGRAM OFFICE, THE FOOD FOR PEACE (FFP) PROGRAM OFFICE

AND THE OFFICE OF DISASTER ASSISTANCE (OFDA)

•4 ADDITIONAL STAFF EXPECTED IN NEAR FUTURE:

•M & E SPECIALIST (HE)

•HEALTH SPECIALIST (HE)

•DLI HEALTH OFFICER (HE)

•OFDA STAFF MEMBER (WILL FILL CURRENT TDY OFFICE)

•SPACE FOR FFP AND OFDA DRIVERS

PROPOSED SOLUTIONS:

•REPLACE AND RECONFIGURE EXISTING LARGE OFFICE FURNITURE

AND REPLACE WITH SMALLER PIECES (SMALLER DESKS, SPACE

SAVING FILE CABINETS, ETC.)

•RECONFIGURE AND REDUCE THE SIZE OF LARGER OFFICES TO ALLOW

FOR MORE SPACE

•MINIMAL

DEMOLITION

BLDG NO. 2 –

DEMOLITION GROUND FLOOR

ZIMBABWE SENSITIVE BUT UNCLASSIFIED

•3 DESK POSITIONS

CREATED

•VACANT OFFICE

PROPOSED GROUND FLOOR

•NO DEMOLITION OR

CONSTRUCTION

INVOLVED

DEMOLITION FIRST FLOOR

•4 DESK POSITIONS

•VACANT OFFICE

PROPOSED FIRST FLOOR OPTION A

•2 DESK POSITIONS

•VACANT OFFICE

PROPOSED FIRST FLOOR OPTION B

•5 DESK POSITIONS

•VACANT OFFICE

PROPOSED FIRST FLOOR OPTION C

PROPOSED OPTIONS WILL INCLUDE, BUT MAY NOT BE LIMITED TO THE

FOLLOWING CONSTRUCTION WORK:

•CONSTRUCTION BARRIERS INSTALLED DURING CONSTRUCTION TO

PROTECT EQUIPMENT AND BUILDING INHABITANTS FROM DUST AND

CONSTRUCTION DEBRIS

•STRUCTURAL ANALYSIS TO VERIFY LOAD BEARING WALLS AND TO

PROVIDE STRUCTURAL SYSTEM FOR NEW DOOE OPENINGS

•DEMOLITION OF EXISTING NON-LOAD BEARING WALLS

•PAINT, PATCH WALLS, CEILINGS AND FLOORS AS NECESSARY

•RELOCATE AND PROVIDE NEW ELECTRICAL AND DATA CONNECTIONS AS

REQUIRED FOR NEW OFFICES AND WORKSTATIONS (LIGHTING, PHONE,

RECEPTACLES, ETC.)

•REPLACE EXISTING THROUGH THE WALL A/C UNIT WITH SMALLER, MORE

MODERN TYPE AND MOUNT NEAR THE CEILING (THESE ARE USED IN SOME

OF THE OFFICES)

BUILDING NO. 3

SUMMARY:

•LOCATED ON COMPOUND A, CONTAINS THE FINANCIAL MANAGEMENT

OFFICE, THE OTI OFFICE AND THE PROCUREMENT & SHIPPING OFFICES

•7 ADDITIONAL STAFF EXPECTED IN NEAR FUTURE:

•OTI DIRECTOR

•OTI DEPUTY DIRECTOR

•EXPEDITER

•3 FINANCIAL MANAGERS

•CONTROLLER

PROPOSED SOLUTIONS:

•REPLACE AND RECONFIGURE EXISTING LARGE OFFICE FURNITURE

AND REPLACE WITH SMALLER PIECES (SMALLER DESKS, SPACE

SAVING FILE CABINETS, ETC.)

•RECONFIGURE LARGER OFFICES TO ALLOW MORE SPACE

•DEMOLITION OF 2

OFFICE SPACES

BLDG NO. 3 –

DEMOLITION GROUND FLOOR

•4 NEW DESK

POSITIONS

PROPOSED GROUND FLOOR

•STRUCTURAL

WORK REQUIRED

TO DEMOLISH

LOAD BEARING

WALLS

DEMOLITION FIRST FLOOR

•3 NEW DESK

POSITIONS

PROPOSED FIRST FLOOR

BUILDING NO. 3 PASCOE AVE –

PROPOSED SCOPE OF WORK

MY PROPOSED OPTION WILL INCLUDE, BUT MAY NOT BE LIMITED TO THE

FOLLOWING CONSTRUCTION WORK:

•CONSTRUCTION BARRIERS INSTALLED DURING CONSTRUCTION TO PROTECT

EQUIPMENT AND BUILDING INHABITANTS FROM DUST AND CONSTRUCTION

DEBRIS

•STRUCTURAL ANALYSIS TO VERIFY LOAD BEARING WALLS AND TO DESIGN NEW

STRUCTURAL SYSTEM TO TRANSFER LOAD

•DEMOLISH EXISTING NON-LOAD BEARING WALLS

•PAINT, PATCH WALLS, CEILINGS AND FLOORS AS NECESSARY

•RELOCATE AND PROVIDE NEW ELECTRICAL AND DATA CONNECTIONS AS

REQUIRED

•REPLACE EXISTING THROUGH THE WALL A/C UNIT WITH SMALLER, MORE

MODERN TYPE AND MOUNT NEAR THE CEILING (THESE ARE USED IN SOME OF

THE OFFICES)

SYSTEMS BUILDING

SUMMARY:

LOCATED ON COMPOUND A, HOUSES THE IT SYSTEMS GROUP, PART

OF THE EXECUTIVE OFFICE. SPACE CONSISTS OF THE MAIN SERVER

ROOM AND AN OPEN OFFICE AREA. CURRENTLY HAS 2 EMPLOYEES

•1 ADDITIONAL IT STAFF MEMBER EXPECTED IN FUTURE

THE OFFICE SPACE IS CURRETNLY LARGE ENOUGH TO ACCOMMODATE

ANOTHER DESK, HOWEVER, THE IT STAFF COULD USE MORE STORAGE

SPACE

PROPOSED SOLUTION:

•NEW CONSTRUCTION PROJECT TO INFILL THE EXISTING PORTICO TO

ALLOW FOR MORE INTERIOR SPACE.

SYSTEMS BUILDING –

EXISTING/DEMOLITION

•INFILL PROJECT

WOULD STAY

WITHIN THE

EXISTING BUILDING

FOOTPRINT AND

NOT CAUSE A

LARGE DISRUPTION

•MINIMAL

STRUCTURE COST

ASSOCITATED

SINCE ROOF

STRUCTURE IS

ALREADY IN PLACE

SYSTEMS BUILDING –

PROPOSED

•ADDITIONAL

STORAGE SPACE

SYSTEMS BLDG –

PROPOSED OPTION WILL INCLUDE, BUT MAY NOT BE LIMITED TO THE

FOLLOWING CONSTRUCTION WORK:

•CONSTRUCTION BARRIERS INSTALLED DURING CONSTRUCTION TO PROTECT

EQUIPMENT AND BUILDING INHABITANTS FROM DUST AND CONSTRUCTION

DEBRIS

•STRUCTURAL ANALYSIS TO VERIFY STRUCTURAL SYSTEM NEEDED FOR DOOR

OPENINGS, DEMOLITION OF EXISTING WALL, ETC.

•DEMOLITION OF EXISTING NON-LOAD BEARING WALLS

•PAINT, PATCH WALLS, CEILINGS AND FLOORS AS NECESSARY

•NEW EXTERIOR WALL CONSTRUCTION

•STRUCTURAL FOOTINGS, SHEATING ANS SHORING OF EXISTING WALLS

COPY AND RECORDS (C&R) BUILDING

SUMMARY:

LOCATED ON COMPOUND B, IT CONTAINS THE COPY AND RECORDS

(C&R) OFFICES, A DIVISION OF THE EXECUTIVE OFFICE TEAM AND PART

OF THE ECONOMIC GROWTH (EG) PROGRAM OFFICE. THE EG OFFICE IS

EXPECTING 5 ADDITIONAL STAFF IN THE FUTURE. THE MISSION HAS A

DESIRE TO MOVE THE C&R TEAM TO COMPOUND A, SO ALL OF THE EXO

TEAM IS IN A CENTRAL LOCATION. THIS WOULD ALLOW THE EG TEAM

TO FULLY OCCUPY THE BUILDING.

•5 ADDITIONAL STAFF EXPECTED IN NEAR FUTURE:

SENIOR EGRONOMIST

EG DIRECTOR

GRANTS MANAGER

ADMINISTRATIVE ASSISTANT

PRIVATE SECTOR POLICY EXPERT

PROPOSED SOLUTIONS:

•DEMOLISH INTERIOR PARTITIONS AND DIVIDE SPACE INTO 5 PRIVATE

OFFICES WITH A LOBBY AND MEETING AREA

(C&R) BUILDING –

EXISTING

ZIMBABWE

PROPOSED OPTION A

•6 DESK POSITIONS

CREATED

•BUILDING COULD

BE USED FOR

SWING SPACE

DURING

CONSTRUCTION

FOR STAFF WHO

NEED PRIVATE

OFFICES

•6 DESK POSITIONS

PROPOSED OPTION B

PROPOSED OPTIONS WILL INCLUDE, BUT MAY NOT BE LIMITED TO THE FOLLOWING

CONSTRUCTION WORK:

•CONSTRUCTION BARRIERS INSTALLED DURING CONSTRUCTION TO PROTECT

EQUIPMENT AND BUILDING INHABITANTS FROM DUST AND CONSTRUCTION DEBRIS

(FOR PHASED APPROACH)

•STRUCTURAL ANALYSIS TO VERIFY LOAD BEARING WALLS; STRUCTURAL WORK

ASSOCIATED WITH NEW WINDOW OPENINGS

•DEMOLISH EXISTING NON-LOAD BEARING WALLS/INTERIOR WALL PARTITIONS

•DEMOLITION ASSOCIATED WITH INSTALLATION OF NEW WINDOWS IN NEW OFFICES

•PAINT, PATCH WALLS, CEILINGS AND FLOORS AS NECESSARY

•RELOCATE AND PROVIDE NEW ELECTRICAL AND DATA CONNECTIONS AS

REQUIRED FOR NEW SPACES (LIGHTING, PHONE, RECEPTACLES, ETC.)

•PLUMBING WORK ASSOCIATED WITH RELOCATING EXISTING TOILET AND

INSTALLING NEW SINK

•PROVIDING NEW AC UNITS FOR EACH NEW SPACE AND PLUMBING/MECHANICAL

WORK ASSOCIATED

EXO BUILDING B

SUMMARY:

LOCATED ON COMPOUND A, IT CONTAINS THE MOTOR POOL OFFICE,

THE FACILITY MANAGEMENT OFFICE, THE GSO OFFICE AND THE

WAREHOUSE SUPERVISOR’S OFFICE. CURRENTLY THE MOTOR POOL

SPACE IS CRAMPED AND THERE IS NO WAITING AREA FOR THE

DRIVERS. THE FACILITY MANAGEMENT OFFICE IS A SMALL SPACE

SHARED BY 2 STAFF MEMBERS ALONG WITH STORAGE OF VARIOUS

PARTS AND EQUIPMENT.SINCE THE REST OF THE EXO STAFF ARE

LOCATED ON COMPOUND A, IT WOULD BE MORE FEASIBLE TO

RELOCATE C & R TO THIS COUMPOUND.

PROPOSED SOLUTION:

•CONSTRUCT A SMALL BUILDING EXTENSION TO EXPAND THE SPACE

TO ACCOMMODATE MISSIONS NEEDS

•6 DESK POSITIONS

EXO BUILDING B –

DEMOLITION PLAN

•C&R RELOCATED

WITH EXTRA

WORKSTATION,

WORK TABLE, AND

BASE CABINETS

WITH ADJUSTABLE

SHELVING FOR

STORAGE

•MOTOR POOL

PROVIDED WITH

COMPUTER

WORKSTATIONS

FOR E-LEARNING,

BOOK CASES,

BASE AND WALL

CABINETS FOR

STORAGE AND

TABLE FOR LUNCH

•TDY SPACE

CREATED IN

CORRIDOR

PROPOSED PLAN

EXO BLDG B –

PROPOSED OPTION WILL INCLUDE, BUT MAY NOT BE LIMITED TO THE

FOLLOWING CONSTRUCTION WORK:

•CONSTRUCTION BARRIERS INSTALLED DURING CONSTRUCTION TO PROTECT

EQUIPMENT AND BUILDING INHABITANTS FROM DUST AND CONSTRUCTION

DEBRIS

•EXCAVATION OF BUILDING SITE FOR FOOTINGS AND SLAB INSTALLATION

•STRUCTURAL DESIGN OF FOOTINGS, EXTERIOR WALL ASSEMBLY, ROOF

SUPPORT, ETC. FOR BUILDING ADDITION

•DEMOLISH OF EXISTING EXTERIOR WALL CONSTRUCTION AND SHORING OF

EXISTING STRUCTURE

•INSTALLATION OF NEW WINDOWSIN NEW EXTERIOR WALL

•PAINT, PATCH WALLS, CEILINGS AND FLOORS AS NECESSARY

•RELOCATE AND PROVIDE NEW ELECTRICAL AND DATA CONNECTIONS AS

REQUIRED FOR NEW SPACES (LIGHTING, PHONE, RECEPTACLES, ETC.)

•PROVIDING NEW AC UNITS FOR EACH NEW SPACE AND

PLUMBING/MECHANICAL WORK ASSOCIATED

•BECAUSE THE c & r WORK ROOM AND

THE MOTOR POOL

OFFICE CAN’T

HAVE WINDOWS

DUE TO BEING

AGAINST THE

PERIMETER WALL,

THE ROOF COULD

BE PITCHED TO

ALLOW

CLERESTORY

WINDOWS TO BE

INSTALLED,

ALLOWING LIGHT

INTO THE SPACES.

PROPOSED BUILDING DESIGN

PROPOSED FURNITURE, EQUIPMENT AND ACCESSORIES

SENSITIVE BUT UNCLASSIFIEDZIMBABWE NOT TO SCALE

TDY CARROLL WORKSTATION

812.8MM X 1733.5MM DESK

CORNER SINK

LATERAL FILE CABINETS

PRIVACY PARTITION

CASEWORK

CONSTRUCTION SWING SPACE –

EXO BLDG A

•THE TRAINING/

CONFERENCE

ROOM COULD

BE USED FOR

SWING SPACE

DURING

CONSTRUCTION.

BY REPLACING

THE EXISTING

THROUGH THE

WALL A/C UNIT

WITH THE

SMALLER, MORE

MODERN TYPE

MOUNTED NEAR

THE CEILING

(USED IN SOME

OF THE

OFFICES), 3

ADDITIONAL

DESKS CAN BE

INCORPORATED.

A COPIER AND

PRINTER ARE

ALSO SHOWN.

ZIMBABWE NOT TO SCALE SENSITIVE BUT UNCLASSIFIED

EXISTING

•REARRANGE GYM

TO SAVE SPACE

•UTILIZE TDY

CARROLL

WORKSTATIONS

•CREATE 5 DESK

SPACES CREATED

CONSTRUCTION SWING SPACE -

THE GYM BUILDING

ZIMBABWE NOT TO SCALE

SWING SPACE -

AS PART OF PREAPRING THE GYM AND CONFERENCE/TRAINING CENTER TO

BECOME SWING SPACE, THE WORK WILL INCLUDE, BUT MAY NOT BE LIMITED TO

THE FOLLOWING:

•PROVIDE NEW ELECTRICAL AND DATA CONNECTIONS AS REQUIRED

•RELOCATING OF ITEMS STORED

•REARRANGING OF GYM EQUIPMENT

•PURCHASE OF NEW OFFICE FURNITURE

1.

MOVE C&R OUT

OF OTHER

BUILDING INTO

THE GYM

2.

OTI MOVES INTO

PERMANENT

OFFICES IN

BLDG 3

3.

EG MOVES

TEMPORARILY

INTO BLDG 1

OFFICE

VACATED BY OTI

SENSITIVE BUT UNCLASSIFIED

CONSTRUCTION PHASING

PHASE 1B –

CONSTRUCTION ON C&R BUILDING –

1 MONTH

PHASE 1A –

1 WEEK

OTI EG WORK AREA

DG NEW HIRE

MOVES INTO

OFFICE

VACATED BY OTI

DG (KEVIN)

MOVES INTO

OTHER VACANT

OFFICE DURING

DG (JOLCY) AND

2 DG NEW

HIRES MOVE

INTO

CONFERENCE

ROOM DURING

4.

WHEN

COMPLETE, DG

(OWTO) AND 2

NEW HIRES

MOVE INTO NEW

OFFICES AND

ADMIN WORK

STATION, DG

DIRECTOR

MOVES INTO

OWTOS OLD

OFFICE

SENSITIVE BUT UNCLASSIFIED

CONSTRUCTION PHASING

PHASE 2A –

FIRST FLOOR BUILDING 1 -

2 WEEKS

DG

Work area

Swing space

EG(JIM) MOVES

BACK INTO NEW

EG BUILDING

(FORMERLY

C&R)

PROGRAM

OFFICER MOVES

INTO AFGHAN

TDY OFFICE

NEW PDO HIRE

MOVES INTO EG

VACATED

OFFICE

4.

NEW

WORKSTATION

AND OFFICE

SETUP, 2 NEW

PO HIRES

PLACED

5.

DEPUTY

MISSION

DIRECTOR

OCCUPIES

OFFICE

VACATED BY PO

SENSITIVE BUT UNCLASSIFIED

CONSTRUCTION PHASING

PHASE 2B –

GROUND FLOOR BUILDING 1 -

2 WEEKS

PO

Work area