612A4-25-018 Mather Bldg 647 Roofing SOW 7.8.2025.pdf

Replacement of Bldg. 647 Roofing System

Project # 612A4-25-018

General Intention:

A. Contractor shall furnish labor and materials needed to perform all demolition, renovation, installation and finishes required by this scope located at the VA Northern California Health Care System (VANCHCS) as required by specifications.

B. This project is to take no longer than 150 calendar days from notice to proceed.

Statement of Work:

This project is for the application of a hot rolled asphalt shingle roofing system over the existing roofing system (remove existing roofing if necessary) on Building 647 at the VANCHCS at Mather, CA. The contractor will remove all debris on the rooftop prior to start of work.

This new roofing system shall be a hot applied roofing system and new stainless steel sheet metal top caps at all perimeters. This contract will include reusing existing crickets and drainage system. Contractor shall provide design layout showing all equipment located on the roof and all drainage locations. It is the contractor’s responsibilities to field verify all equipment locations and create a design layout of the roof system. The existing roof covers approximately 8,500 square feet including the rolled-up roofing to parapet roof caps and a small area on the 1st floor.

The contractor shall also include an all new exterior roof ladder for Building 647.

The contractor shall replace 10 roof drains in support of this project and re-use the existing drain piping. The contractor shall replace all existing roof drains from the roof to the first pee trap.

The pee trap shall also be replaced as part of this scope. The roof drain replacement and installation of the new drains shall be completed over weekends only due to needed access inside the building. All new drains include a drain strainers and clamp rings. The contractor shall also replace all pipe boots and conduit boots. Contractor shall provide all new conduit and pipe boots.

Contractor shall replace all parapet caps; column caps and metal wall panel covers with stainless steel to match existing. There is approximately 400 LF of parapet capping to be replaced. The contractor shall repair corners of the stainless-steel caps for equipment with epoxy type Volucum material along with stainless steel corners after installation of the new roofing system.

Contractor shall seal all flashing to provide watertight roofing system. The contractor shall also provide 1000 sq. ft. of walking mats, locations to determine by COR. The contractor is responsible for managing a schedule of installation that eliminates the risk for damage due to weather; the contractor will need to provide protection to the building if weather were to become a factor. Equipment drains will need to be re-addressed by the contactor to ensure they drain appropriately with the new roofing system. The contractor shall replace all piping supports on the roof with rubber base Uni-Strut fasteners. All odor producing work to be done on weekends.

The contractor shall provide a 3rd party roofing inspector with at least 5 years of experience to perform inspections with manufacturers representative prior to, during, and after installation of new roof or as required for manufacturers roof warranty.

Specifications applicable to this project are as follows:

- 01 00 00 General Requirements

- 01 33 23 Project Submittals

- 01 74 19 Construction waste management

- 07 01 50.19 Preparation for Re-Roofing

- 07 22 00 Insulation

- 07 51 13.11 Building 647 Hot Applied Built-Up Asphalt Roofing

- 07 60 00 Flashing and sheet Metal

- 07 71 00 Roof Specialties

- 07 72 00 Roof Accessories

- 07 92 00 Joint Sealants

07 95 13 Expansion Joint Covers

Working Hours and Holidays

- Working hours are from 7:00 AM to 4:30 PM

- Federal Holidays

New Year's Day - January 1st

Birthday of Martin Luther King, Jr. - Third Monday of January

Washington's Birthday - Third Monday of February

Memorial Day - Last Monday of May

Juneteenth - June 19th

Independence Day - July 4th

Labor day - First Monday of September

Columbus Day - Second Monday of October

Veterans Day - November 11th

Thanksgiving Day - Fourth Thursday of November

Christmas Day - December 25th

RECORDS MANAGEMENT OBLIGATIONS

A. Applicability

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions

“Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes VHA records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their VHA contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a).

These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, the Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. VHA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VHA or destroyed except in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the Contractor must report to VHA. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records, and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity.

When information, data, documentary material, records, and/or equipment is no longer required, it shall be returned to VHA control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material, and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VHA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VHA policy.

8. The Contractor shall not create or maintain any records containing any non-public VHA information that is not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The VHA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VHA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

D. Flow down of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms, and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.