6100066776 - Statement of Work 10.7.2026.pdf

Page 1 of 6 Revision Date: July 14, 2023

Clarks Summit State Hospital Statement of Work

Sludge Removal and Sewer Line Obstruction Removal

I. Objective The Department of Human Services (“Department”) is soliciting vendors to provide Sludge Removal and Sewer Line Obstruction Removal Services for Clarks Summit State Hospital (“CSSH”) located at 1451 Hillside Drive, Clarks Summit, Pennsylvania 18411.

II. Background

CSSH operates a sewage treatment center for the entire facility. CSSH needs a contractor to provide sludge and sewer line obstruction removal from the sewage treatment center.

III. Term of Service The term of this service will commence upon issuance of a purchase order to the selected Contractor (“Effective Date”) and will expire two years after the Effective Date, unless it is terminated earlier pursuant to the terms of the purchase order.

The parties may agree to renew the purchase for up to three additional one-year renewal terms, upon the same terms and conditions as set forth in the purchase. At the time of each renewal the parties may negotiate the purchase order unit price not to exceed a maximum of three percent over the unit price in effect at the time of each renewal term. The Department may further extend the term of the purchase for up to three months upon the same terms and conditions where a continued needed exists for the services of the selected contractor and there has been no termination under the terms of the Contract or Purchase Order.

IV. Scope of Work – Sludge Removal

1. The selected Contractor shall provide the following sludge removal services:

A. 4000 Gallon Sludge: Pump the 4000-gallon digester once each month.

B. 1500 Gal. Grease Trap: Clean the Dietary 1500-gallon grease trap every 45 days to include water-jetting of inlet and outlet. The Wastewater Treatment Plant Chief Operator will schedule this service after 6:00 pm. The selected Contractor may not complete this service during Dietary operation.

C. Pump Chlorine Contract Tank: Pump out the sediment from the chlorine contact tank twice each year, in April and October. The selected Contractor shall utilize a Jet Vac and Flex Tube for this service.

D. Head of Plant: Remove waste build up at influent bar screen from bar screen container once per year, in April.

Page 2 of 6 Revision Date: July 14, 2023

E. Garage Drains Cleaned: Pump grease and debris from Garage catch basins twice per year in April and October. The selected Contractor shall utilize a Jet Vac and Flex Tube for this service.

F. Clean 40 Storm Drains: Clean 40 storm drains one time per year in September.

The selected Contractor shall utilize a vac and Jet Lines for this service, as needed.

G. Sediment from Aeration Tank: Remove sediment from Aeration Tank once per year in May or June. The selected Contractor shall utilize a Jet Vac and Tanker for this service.

H. Sediment Final Clarifier: Remove sediment from final clarifier once every two years in May or June. The selected Contractor shall utilize a Jet Vac and Tanker for this service.

I. Boiler Plant Lift Station: Pump 2000 gallons from the lift station at the Boiler Plant once each year in July.

J. Rock Debris from Influent Tank: Remove rocks and debris from the influent tank every two months beginning two months after the issuance of the purchase order.

The selected Contractor shall utilize a Jet Vac and Tanker for this service.

2. The selected Contractor shall remove treated sludge and foreign matter from premises and dispose of the sludge and foreign matter according to the latest Commonwealth of Pennsylvania, Department of Environmental Protection (“DEP”) regulations in effect. http://www.depweb.state.pa.us/portal/server.pt/community/waste/6006

3. The selected Contractor shall dispose all waste matter at a certified DEP site.

V. Scope of Work – Sewer Line Obstruction Removal

The selected Contractor shall provide the following sewer line obstruction removal services:

A. Provide Sewer Line Obstruction Removal, as follows:

1. Remove obstructions from sanitary sewer lines, which range from two inches through twelve inches in diameter;

2. Remove grease, sludge, roots, foreign objects, and accumulated debris from sewer piping;

3. Remove obstructions from grease traps, bar screens, catch basins, floor drains, lift stations, and manholes;

4. Perform hydro-jet cleaning of sewer piping when necessary;

Page 3 of 6 Revision Date: July 14, 2023

5. Perform mechanical root cutting where tree roots or other vegetative growth obstruct sewer lines; and

6. Utilize vacuum equipment to remove debris and accumulate wastewater when necessary.

B. Provide Video Sewer Inspection, as follows:

1. Provide closed-circuit television (“CCTV”) inspection services when requested by the Department;

2. Provide video inspections that include identifications of:

a. Obstruction locations;

b. Structural defects;

c. Root intrusion; and

d. Pipe separations or failures; and

3. Provide electronic copies of all video inspections to the Facility Operations Manager or designee on flash drive or other approved electronic media within five business days after completion of the inspection

C. Provide Emergency Response services, as follows:

1. Respond to emergency service requests 24 hours per day, 7 days per week, including holidays; and

2. Arrive on-site within two hours after notification by the Department.

D. Provide services in accordance with the following disposal requirements:

1. Remove all debris, wastewater, grease, roots, and foreign materials generated during work; and

2. Transport and dispose in accordance with all applicable Federal, Commonwealth of Pennsylvania, Department of Environmental Protection (“DEP”), and local regulations.

E. Provide restoration services, as follows:

1. Restore all disturbed work areas to their original condition immediately upon completion of work; and

2. Repair any damage caused by the Contractor at no additional cost to the

Department.

F. Sewer Line Obstruction Removal billing:

1. The selected Contractor shall bill for the use of a line truck, a hydro-jet truck, or a vacuum truck as a daily rate.

2. The selected Contractor shall bill for the use of a camera as a hourly rate.

3. The selected Contractor shall bill for regular hours for work performed

Monday-Friday during the hours of 8:00am to 4:00pm.

Page 4 of 6 Revision Date: July 14, 2023

4. The selected Contractor shall bill for overtime for work performed Monday to Friday during the hours of 4:01 pm to 7:59am or anytime on Saturday or Sunday or Commonwealth holidays, including: Thanksgiving, Christmas, New Years, Memorial Day, and Independence Day- July 4th.

VI. Specific Requirements

1. All services will be scheduled through the Wastewater Treatment Plant Chief Operator or the Plumbing Supervisor.

2. The selected Contractor shall perform all services as scheduled by Ryan Wilbur, 570- 587-7241, rwilbur@pa.gov. Wastewater Treatment Plant Chief Operator during the facility’s normal Monday through Friday operation, unless otherwise indicated.

3. The selected Contractor, and all selected Contractor personnel, shall sign in and out at the Communications Center.

VII. Bid Requirements

1. Bid Documents. Contractors’ electronic submission must include the following as attachments. Failure to submit these items when they are needed may result in the rejection of the Contractor’s submission.

A. Signed Lobbying Certification Form;

B. Workers Protection and Investment Certification;

C. Proof of Visit; and D. A copy of current certification or permit, issued by DEP, for a permitted sewage treatment plant for disposal of waste material.

2. Proof of Visit Instructions (Attachment A) A. Contractors completely inspect project site prior to submitting the bid and may contact the below to schedule this visit:

Ryan Wilbur, Wastewater Treatment Plant Chief Operator PH: 570-587-7241, rwilbur@pa.gov.

B. Contractors must obtain the Wastewater Treatment Plant Chief Operator’s signature on Attachment A on the date of the visit and attach to their electronic submission when bidding.

VIII. Questions and Answers All questions regarding the IFB must be submitted via the apietlukie@pa.gov email address. All questions must be received by October 15, 2026. Include the IFB bid number in the subject of the email.

mailto:rwilbur@pa.gov mailto:rwilbur@pa.gov mailto:apietlukie@pa.gov

Page 5 of 6 Revision Date: July 14, 2023

All questions and answers are considered an addendum to the IFB. Answers will be posted by October 19, 2026.

IX. Contract Award

Award will be based on lowest responsible and responsive bidder.

X. Estimated Quantities

The quantities are estimated only and may increase or decrease dependent upon the needs of the department.

XI. Contact Information

Clarks Summit State Hospital:

Facility Operations Management Paul Pasek/Jason Essig 570-587-7246/7248 ppasek@pa.gov jessig@pa.gov

Water-Wastewater Treatment Plant Chief Operator Ryan Wilbur 570-587-7241 rwilbur@pa.gov

Purchasing Aaron Pietlukiewicz 570-587-7292 apietlukie@pa.gov

XII. Confirmation of Service

A Service Receipt will be used to verify that work has been completed.

A Service Receipt should be sent to:

DHS – Clarks Summit State Hospital Attn: Accounting Dept.

1451 Hillside Dr.

Clarks Summit, PA 18411 By Fax to: (570) 587-7275

XIII. Payment Provisions:

mailto:ppasek@pa.gov mailto:jessig@pa.gov mailto:rwilbur@pa.gov mailto:apietlukie@pa.gov

Page 6 of 6 Revision Date: July 14, 2023

The selected Contractor will be reimbursed only for commodities/services performed and accepted by the Commonwealth of Pennsylvania.

Failure to submit invoices in compliance with the following instructions will result in the invoices being returned to the contractor and will substantially delay processing of payments. The contractor shall be paid upon satisfactory delivery/completion of work performed and submission of an invoice on the contractor’s letterhead.

Include the text below if resulting document is a Purchase Order.

The invoice should contain at minimum the information listed on the sample invoice – Supplier Sample Invoice can be found at:

http://www.dgsweb.state.pa.us/comod/CurrentForms/SampleSupplierInvoice.doc

Include the text below if the resulting document is a funds commitment.

Refer to Non-Procurement or Utility or Grant Based Invoices and follow the guidance on creating and submitting a non-procurement invoice.

http://www.dgsweb.state.pa.us/comod/CurrentForms/SampleSupplierInvoice.doc https://www.budget.pa.gov/Services/ForVendors/Documents/address-and-requirements-for-non-procurement-or-utility-or-grant-based-invoices.pdf