6077-IFB.pdf

State of California

California Department of Transportation - Division of Equipment

INVITATION FOR BID

BID DUE DATE: 05/05/2016

BID OPENING: 2:15 pm

Responses must be delivered to the Division of Equipment before 2:00 P.M. on the due date.

Supplier name and address:

Supplier email

SOLICITATION NO.

32-12-6077

REV

Date

04/07/2016

PURCHASE REQUESTED NO.

32-12-6077

__________% CASH DISCOUNT FOR

PAYMENT WITHIN __________DAYS.

SEE REQUIRED PAYMENT DATE OF THE

GENERAL PROVISIONS PARAGRAPH 30.

DELIVERY DATE:

330 DAYS ARO

ARE YOU CLAIMING PREFERENCE AS A

SMALL BUSINESS?

Yes Cert# No

IF YES, MANUFACTURER?

Yes No

ARE YOU A NON-SMALL BUSINESS

CLAIMING AT LEAST 25% SMALL

BUSINESS SUBCONTRACTOR

PREFERENCE?

Yes No

Contact:

Phone:

Name (Print):

For further information, contact:

► Philip Dirden

Tel. (916) 227-9620 philip.dirden@dot.ca.gov

Title:

Return bid to:

DEPT. OF TRANSPORTATION

Division of Equipment Lobby / Receptionist 3400 R Street P.O. Box 160048 Sacramento, CA 95816

SECTION 14835 ET SEQ. OF THE

CALIFORNIA GOVERNMENT CODE

REQUIRES THAT A 5% PREFERENCE BE

GIVEN TO BIDDERS WHO QUALIFY AS A

SMALL BUSINESS OR BIDDERS WHO

QUALIFY AS A NON-SMALL BUSINESS

CLAIMING AT LEAST 25% CALIFORNIA

CERTIFIED SMALL BUSINESS

PARTICIPATION. FOR REQUIREMENTS SEE

TITLE 2, CALIFORNIA CODE OF

REGULATIONS, SECTION 1896 ET SEQ. THE

VETERAN SERVICE AGENCIES QUALIFYING

AS A SMALL BUSINESS ARE CONTAINED IN

SECTION 999.50 ET SEQ. OF THE MILITARY

AND VETERANS CODE.

Signature:

Date:

Telephone Number:

FAX Number:

Federal Employer Identification Number

Bidder offers and agrees if this response is accepted within 45 calendar days from the date of opening to furnish all the items upon which prices are quoted, at the prices set opposite each item, delivered at the designated point(s) by the method of delivery and within the times specified and subject to the attached General Provisions.

DECLARATIONS UNDER PENALTY OF PERJURY: By signing above, with inclusion of the date of signature, the above signed bidder DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California as follows: (1) (STATEMENT OF COMPLIANCE). The above signed has complied with the non-discrimination program requirements of Government Code 12990 and Title 2, California Administrative Code Section 8103, and such declaration is true and correct. (2) The National Labor Relations Board declaration set forth in Paragraph 43 of the General Provisions is true and correct. (3) If a claim is made for the Small Business preference, the information set forth within is true and correct.

REVISED 03/14/2016

SCOPE

This solicitation is a One Time Acquisition conducted by the California Department of Transportation, Division of Equipment, for FOURTEEN (14) TRUCK-MOUNTED 40-FOOT TELESCOPIC PERSONNEL HOIST, UTILITY BODY, EQUIPMENT WITH TRAINING, to be supplied in accordance with State of CA Specification number 01283-032-161

KEY ACTION DATES

Invitation For Bid (IFB) Release April 07, 2016 Last day to submit questions April 28, 2016 BEFORE 4:00 PM Invitation For Bid (IFB) Due May 05, 2016 BEFORE 2:00 PM

The Key Action Dates stated above are the important actions and dates by which the actions must be taken or completed. If the State finds it necessary to change any of these dates, it will be accomplished via an addendum to this IFB.

METHOD OF AWARD

This solicitation shall be awarded by “All or None” basis. Cash discounts will not be considered in the evaluating quotes for award purposes (See Section 5 of the Bidders Instructions). The award will be made to the lowest responsive and responsible bidder meeting all administrative and technical requirements, terms, and conditions of this solicitation

STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION

DIVISION OF EQUIPMENT

SOLICITATION NO. REV.

CONTINUATION SHEET

Supplier Name:

32-12-6077

RESPONSIVE BIDDER

A bid is considered responsive if it indicates compliance without material deviation from the requirements of the solicitation and the terms and conditions of the proposed contract at the time of bid opening.

RESPONSIBLE BIDDER

A bidder is responsible if they possess the experience, facilities, reputation, financial resources and are fully capable of performing the contract.

QUESTIONS REGARDING THE IFB

Bidders requiring clarification of the intent or content of this IFB or on procedural matters regarding the competitive IFB process may request clarification by submitting questions by the date(s) identified in the key action dates, to the Procurement Official identified in this IFB. If a Bidder submits a question after the scheduled date(s), the State will attempt to answer the question but does not guarantee that the answer will be prior to the bid due date.

PLEASE NOTE: Questions are to be submitted by Email to the Procurement Official at philip.dirden@dot.ca.gov Questions submitted in writing along with answers will be posted to the e-procurement system.

REQUEST TO CHANGE REQUIREMENT OF THE IFB

Bidders may request to change requirements of the IFB if the Bidder believes that one or more of the IFB requirements is onerous, unfair, or imposes unnecessary constraints on the Bidder in proposing less costly or alternate solutions. The Bidder shall submit recommended change(s) and facts substantiating the recommended change by the date(s) identified in the key action dates or two days prior to the bid due date (if no key action dates), in an email or envelope clearly marked “Request to Change Requirements of the IFB 32-12-6077” to the Procurement Official identified in this IFB.

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PARTICIPATION REQUIREMENTS

THE DEPARTMENT ELECTS TO WAIVE THE DVBE PROGRAM REQUIREMENTS IN THIS SOLICITATION, BUT OPTS

TO INCLUDE THE DVBE INCENTIVE

This solicitation does not I include a minimum DVBE participation percentage or goal.

DVBE BID INCENTIVE. A DVBE incentive will be given to bidders who provide DVBE participation. For evaluation purposed only, the State shall apply a DVBE Bid incentive to bids that propose California certified DVBE participation as identified on the Bidder Declaration, GSPN-05-105, (located elsewhere within the solicitation document) and confirmed by the State. The DVBE incentive amount for awards based on low price will vary in conjunction with the percentage of DVBE participation. Unless a table that replaces the one below has been expressly established elsewhere within the solicitation, the following percentage will apply for awards based on low price.

Confirmed DVBE Participation of: DVBE Incentive:

5% or Over 5%

4% to 4.99% inclusive 4%

3% to 3.99% inclusive 3%

2% to 2.99% inclusive 2%

1% to 1.99% inclusive 1%

The California DVBE Bid Incentive Instructions (09/03/09) includes information about the DVBE incentive located at:

www.documents.dgs.ca.gov/pd/poliproc/MASTER-DVBEIncentivePkg.pdf mailto:philip.dirden@dot.ca.gov http://www.documents.dgs.ca.gov/pd/poliproc/MASTER-DVBEIncentivePkg.pdf

CONTINUATION SHEET

Supplier Name:

ADDITIONAL ADMINISTRATIVE REQUIREMENTS

Bidder shall comply with all additional administrative requirements as detailed in the attached administrative procedures document.

ATTACHMENTS

The following documents are attached or referenced and are part of this solicitation:

1. IFB Pricing Sheet

2. Specification 01283-032-161T

3. Administrative Procedures 01283-032-161A

4. Option pages

5. Questionnaire

6. Caltrans In-Shop Warranty Agreement

7. Drawings

8. Bidder’s Instructions (GSPD-451) dated 11/09/2011 ** http://www.documents.dgs.ca.gov/pd/modellang/GSPD451-110911.pdf

9. General Provisions (GSPD-401) dated 06/08/2010**http://www.documents.dgs.ca.gov/pd/modellang/GPnonIT060810.pdf

10. Bidder Declaration Form (GSPD-05-105 REV 08/09)

11. Postconsumer Content Certification Form (CIWMB 74) dated 4/2007

12. Darfur Contracting Act Certification

13. Federal Debarment Certification

14. Payee Data Record (STD. 204)

15. Iran Contracting Act

16. TACPA Preference Request (STD.830)

17. Manufacturer’s Summary (DGS/PD 525)

18. Bidder’s Summary (DGS/PD526)

** These documents are incorporated by reference and located at the link provided

PRICES:

Prices noted on the attached pricing page bid sheet(s) shall be all inclusive. Only the prices/charges submitted in the bid response shall be accepted and included in the awarded contract.

For the purposes of this bid, only bids quoted FOB Destination, freight prepaid, will be accepted.

Sales tax is not to be included on the bid or in the bid pricing. If awarded this bid, sales tax should be added at time of invoicing. The sales tax rate applied should be based on the rate of the area where the product is to be delivered, unless the deliverable is a vehicle, in which case the sales tax rate applied should be based on the rate where the vehicle will be registered with the California Dept. of Motor Vehicles (DMV).

TAXES:

Unless otherwise required by law, the State of California is exempt from Federal excise taxes. The State will only pay for any State or local sales or use taxes on the services rendered or goods supplied to the State pursuant to this contract.

DELIVERY

Final delivery, inspection and acceptance shall be at the DIVISION OF EQUIPMENT, Equipment Receiving, 1920 35TH Street, Sacramento, Ca 95816. Unless specified differently in the Invitation for bid.

Note: In accordance with paragraph 15 of the General Provisions entitled “Delivery”, the contractor shall strictly adhere to the delivery terms and completion schedule as specified in this solicitation. Failure to comply with the delivery requirements, as stated, may be considered a breach of contract and subject the contractor to General Provisions 26, entitled “Rights and Remedies of the State for Default”.

http://www.documents.dgs.ca.gov/pd/modellang/GSPD451-110911.pdf http://www.documents.dgs.ca.gov/pd/modellang/GPnonIT060810.pdf

CONTINUATION SHEET

LATE DELIVERY CHARGE

This bid contains a “LATE DELIVERY CHARGE” clause.

See attached specification Administrative Requirements Page 9 Section 13

EQUIPMENT TO BE NEW

All equipment is to be new and latest model in current production. USED, SHOPWORN, DEMONSTRATOR, PROTOTYPE, OR

DISCONTINUED MODELS ARE NOT ACCEPTABLE.

DESCRIPTIVE LITERATURE

Bidders are recommended to forward complete descriptive literature if available with the bid and are to note the brand name and catalog or model number on the bid. Descriptive literature shall be annotated to specify the applicable page, brand, model and item(s).

CALIFORNIA SELLER’S PERMIT

Bidders must provide their California retailer’s seller’s permit or certification of registration and, if applicable, the permit or certification of all participating affiliates, issued by California’s State Board of Equalization (BOE), pursuant to all requirements as set forth in Sections 6487, 7101 and Sections 6452.1, 6487.3, 18510 of the Revenue and Taxation Code, and Section 10295.1 of the Public Contract code.

In order to expedite the process of verifying the validity of the permit, provide the BOE permit number in the space provided below (or attach a copy of the permit with your bid.)

For instructions on how to obtain a California Sellers Permit number or register to do business in the State of California, visit the Board of Equalization website at www.boe.ca.gov.

Retailer’s Seller’s Permit Number:

BIDDERS DECLARATION

All bidders must complete the Bidder Declaration Form GSPD-05-105 and include it with the bid response. When completing the declaration, bidders must identify all subcontractors proposed for participation in the contract; this includes equipment manufacturers, equipment distributors and resellers. A subcontractor is any person, firm, corporation, or organization contracting to perform any part of the prime’s contract. Bidders awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution and it is incorporated by amendment to the contract.

If claiming the non-small business subcontractor preference, the form must list all the California small businesses with which the bidder commits to subcontract in an amount of at least twenty-five percent (25%) of the net bid price. All certified small businesses must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837 (d)(4).

At the State’s option prior to award, bidders may be required to submit additional written clarifying information. Failure to submit the requested written information as specified may be grounds for bid rejection.

Disabled Veteran Business Enterprise Declarations (Std. 843):

Per the Military and Veterans Code Section 999.2, this form must be completed and signed by all disabled veteran owner(s) and disabled veteran manager(s) when a DVBE contractor or subcontractor will provide materials, suppliers, services or equipment. The completed form should be included with the bid response. Should the form not be included with the IFB, contact the State contracting official or obtain a copy online from the Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) website at http://www.dgs.ca.gov/pd/Programs/OSDS.aspx.

Std. 843 form http://www.documents.dgs.ca.gov/pd/poliproc/STD-843FillPrintFields.pdf

At the State’s option prior to award, bidders may be required to submit additional written clarifying information. Failure to submit the requested written information as specified may be grounds for bid rejection.

http://www.boe.ca.gov/ http://www.dgs.ca.gov/pd/Programs/OSDS.aspx http://www.documents.dgs.ca.gov/pd/poliproc/STD-843FillPrintFields.pdf

CONTINUATION SHEET

NON-SMALL BUSINESS SUBCONTRACTOR PREFERENCE

A five percent (5%) bid preference is available to a non-small business claiming twenty-five percent (25%) California Certified small business subcontractor participation. If applicable, claim the preference in the box on the right hand side of the first page of this solicitation.

If claiming the non-small business subcontractor preference, the bid response must include a list of the small business(es) with which you commit to subcontract in an amount of at least twenty-five percent (25%) of the net bid price with one of more California certified small businesses. Each listed certified small business must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837(d)(4). The required list of California certified small business subcontracts must be attached to the bid response and must include the following: 1) subcontractor name, 2) address, 3) phone number, 4) a description of the work to be performed and/or products supplied, 5) and the dollar amount or percentage of the net bid price (as specified in the solicitation) per subcontractor.

Bidders claiming the five percent (5%) preference must commit to subcontract at least twenty-five percent (25%) of the net bid price with one or more California certified small businesses. Completed certification applications and required support documents must submitted to the Office of Small Business and DVBE Services (OSDS) no later than 5:00 p.m. on the bid due date, and the OSDS must be able to approve the application as submitted. Questions regarding certification should be directed to the OSDS at (916) 375-4940.

SMALL BUSINESS PREFERENCES AND CERTIFICATION

Bidders claiming the small business preference must be certified by California as a small business or must commit to subcontract at least twenty-five percent (25%) of the net bid price with one or more California certified small businesses. Small Business Nonprofit Veteran Services Agencies (SB/NVSA) prime bidders meeting requirements specified in the Military and Veterans Code Section 999.50 et seq.

and obtaining a California certification as a small business are eligible for the five percent (5%) small business preference. If applicable, claim the preference in the box on the right hand side of the first page of this solicitation.

Completed certification applications and required support documents must be submitted to the Office of Small Business and DVBE Services (OSDS) no later than 5:00 p.m. on the bid due date and the OSDS must be able to approve the application as submitted.

Questions regarding certification should be directed to the OSDS at (916) 375-4940.

SMALL BUSINESS REGULATIONS

The Small Business regulations, located in the California Code of Regulations (Title 2, Division 2, Chapter 3, Subchapter 8, Section 1896 et seq.), concerning the application and calculation of the small business preference, small business certification, responsibilities of small business, department certification, and appeals are revised, effective 9/09/04. The new regulations can be viewed at http://www.dgs.ca.gov/pd/Programs/OSDS.aspx. Access the regulations by clicking on the “Small Business Regulations” in the right sidebar. For those without internet access, a copy of the regulations can be obtained by calling the Office of Small Business and DVBE Services (OSDS) at (916) 375-4940

PAYEE DATA RECORD

Bidders shall complete and sign the Payee Data Record (STD. 204) and submit with IFB submittal. An electronic version of this form can be found at: http://www.documents.dgs.ca.gov/osp/pdf/std204.pdf

POSTCONSUMER-CONTENT CERTIFICATION

State agencies are required to report purchases in many product categories. In order to comply with those requirements, bidders are required to complete and return the attached Postconsumer-Content Certification form (CIWMB 74) with their bid response.

TACPA COMPETETIVE SOLICITATION PREFERENCE PROGRAM

This solicitation contains Target Area Contract Preference Act (TACPA) preference request form (STD.830). Bidders wishing to take advantage of this preference will need to carefully review the form and requirements.

Bidders are not required to apply for this preference. Denial of TACPA preference request is not a basis for rejection of the bid.

http://www.dgs.ca.gov/pd/Programs/OSDS.aspx http://www.documents.dgs.ca.gov/osp/pdf/std204.pdf

CONTINUATION SHEET

The State as part of its evaluation process reserves the right to verify, validate, and clarify all information contained in the bid. This may include, but is not limited to, information from bidders, manufacturers, subcontractors and any other sources available at the time of bid evaluation. Bidder refusal to agree to and/or comply with these terms, or failure to provide additional supporting information at the State’s request may result in the denial of the preferences requested.

Contracts awarded with applied preference will be monitored throughout the life of the contract for compliance with statutory, regulatory, and contractual requirements. The State will take appropriate corrective action and apply sanctions as necessary to enforce preference programs.

Any questions regarding TACPA preference should be directed to the Department of General Services, Procurement

Division at (916) 375-4609.

TACPA Preference Request (STD 830): http://www.documents.dgs.ca.gov/osp/pdf/std830.pdf

Manufacturer’s Summary of Contract Activities and Labor Hours: http://www.documents.dgs.ca.gov/pd/dispute/mfgsum1001.pdf

Bidder’s Summary of Contract Activities and Labor Hours: http://www.documents.dgs.ca.gov/pd/edip/bidsum1001.pdf

FEDERAL DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION

Expenditures from this contract may involve Federal funds. The Federal Department of Labor requires all State agencies which are expending Federal funds to have in the contract file a certification by the contractor that they have not been debarred nor suspended from doing business with the Federal government

DARFUR CONTRACTING ACT CERTIFICATION

Effective January 1, 2009, all Invitations for Bids (IFB) or Requests for Proposals (RFP) for goods or services must address the requirements of the Darfur Contracting Act of 2008 (Act). (Public Contract Code sections 10475, et seq.; Stats. 2008, Ch. 272). The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code section 10475.

A scrutinized company is a company doing business in Sudan as defined in Public Contract Code section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for a contract with a State agency for goods or services. (Public Contract Code section 10477(a)).

Therefore, Public Contract Code section 10478 (a) requires a company that currently has (or within the previous three years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company when it submits a bid or proposal to a State agency. (See # 1 on the Attachment).

A scrutinized company may still, however, submit a bid or proposal for a contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code section 10477(b). (See # 2 on the Attachment).

IRAN CONTRACTING ACT CERTIFICATION

Pursuant to the Iran Contracting Act of 2010 (Public Contract Code sections 2200 through 2208 are “the Act”), vendors are ine ligible to bid on, submit a proposal for, enter into, or renew any contract with the state for goods or services of one million dollars ($1,000,000) or more if the vendor engages in investment activities in Iran, as defined in the Act.

Also, pursuant to the Act, financial institutions are ineligible to bid on, submit a proposal for, enter into, or renew any contract with the state for goods or services of one million dollars ($1,000,000) or more if the financial institution extends credit, as defined in the Act, to a business identified on the DGS list of ineligible vendors that will use the credit to provide goods or services in the energy sector in Iran.

Prior to submitting a bid or proposal and prior to executing any state contract or renewal for goods or services of one million dollars ($1,000,000) or more, a vendor must certify that it is not on the list of ineligible vendors prohibited from doing business with the State of California. Also financial institutions must certify that they are not extending credit to an ineligible vendor as described in the Act. This document shall be used to satisfy the Act’s certification requirements

The Act provides exceptions to the certification requirement, see PCC sections 2203(c) and (d) for additional information regarding the exceptions http://www.documents.dgs.ca.gov/osp/pdf/std830.pdf http://www.documents.dgs.ca.gov/pd/dispute/mfgsum1001.pdf http://www.documents.dgs.ca.gov/pd/edip/bidsum1001.pdf http://www.dgs.ca.gov/pd/Resources/PDLegislation.aspx http://www.documents.dgs.ca.gov/pd/poliproc/IranActCert.doc

CONTINUATION SHEET

PROHIBITION ON TAX DELINQUENTS BIDDING

Public Contract Code section 10295.4 provides that a state agency shall not enter into any contract for goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. This section applies to contracts executed on or after July 1, 2012. FTB and BOE will post and periodically update lists of the 500 largest tax delinquencies on their websites as required by law. Starting July 1, 2012, prior to executing contracts, state agencies must check the FTB and BOE lists to ensure the proposed awardee / vendor is not on either list. If the proposed awardee is on either list the bid may be considered non-responsive.

CHANGE ORDERS

Any Purchase Order resulting from this bid may be amended, modified, or terminated at any time by mutual agreement of the parties in writing. Change orders amending, modifying or terminating the Purchase Order, including any modifications of the compensation payable, may be issued only by the Department of Transportation, Division of Equipment Procurement Officer. All such change orders shall be in writing and issued only upon written concurrence of the supplier. Termination, as that term is used in this section, does not include termination for default of the supplier.

SPECIFICATION COMPLIANCE

The bidder must indicate below if the product or products offered on this bid complies in all respects with the attached specifications.

YES NO

If the bidder has indicated that the product offered does not comply in all respects with the attached specifications, he is to list below, in detail, any and all deviations.

LIST DEVIATIONS:

CONTINUATION SHEET

RESPONSE CHECKLIST

The following checklist identifies the applicable items that must be completed and returned in order to be evaluated for award:

This Signed State of California - Division of Equipment – Invitation For Bid document (with all fill-in spaces completed)

Invitation For Bid Pricing Sheet

Options

Questionnaire

In-Shop Warranty Agreement

Bidder Declaration Form (GSPD-05-105 REV 08/09)

Postconsumer Content Certification Form (CIWMB 74)

Darfur Contracting Act Certification

Federal Debarment Certification

Payee Data Record (STD. 204)

Iran Contracting Act Certification

Failure to return any of these items with your bid response may result in your bid being considered non-responsive and may result in your bid being rejected.

The following items must be returned with the bid response only if your intention is to claim the applicable bidder preference. If you are not claiming the preference under this “Act”, you are not obligated to fill out or return any of the following forms:

Target Area Contract Preference Act (TACPA), request form (Std. 830).

Manufacturer’s Summary, form (DGS/PD 525) for goods only.

Bidder’s Summary, form (DGS/PD 526) for goods and services

Note: The State makes no warranty that the checklist is a full and comprehensive listing of every requirement specified in the IFB.

Checking off the items on the checklist does not establish your firm’s intent nor does it constitute responsiveness to the requirement(s).

The checklist is only a tool to assist participating bidders in compiling their final bid response. Bidders are encouraged to carefully read the entire IFB. The need to verify all documentation and responses prior to the submission of final bids cannot be over emphasized.

CONTINUATION SHEET

BID SUBMISSION INSTRUCTIONS

This document is intended to assist bidders with standard instructions for how and where to submit a bid. The state makes no warranty that following these instructions will ensure a compliant submission. Bidders are required to carefully read the solicitation document and adhere to any other submission requirements. If there is a question regarding how to submit a bid, contact the Procurement Official listed on the first page of the solicitation document for assistance.

Bidders are required to submit their response by the due date and time identified in this solicitation.

Award Note: In order to receive an award, Bidder must register their company with Cal eProcure which requires all requested company information to be entered, especially the company Federal ID Number (FEIN). In case of a delay in the processing time, do not wait until the bid due date to verify company status.

BID SUBMISSION

PLEASE NOTE: BIDS SHALL BE SUBMITTED IN A SEALED PACKAGE WITH THE SOLICITATION NUMBER, INCLUDING THE

DUE DATE AND TIME, ON THE OUTSIDE OF THE PACKAGE. ONLY ONE BID RESPONSE MAY BE SUBMITTED IN EACH

ENVELOPE.

States Own Bid Form: Only bids quoted on the State's own bid form will be considered. Bids submitted referencing supplier attachments which include legal terms and conditions that conflict with the State's General Provisions shall be considered non-responsive and such bids may be rejected. Unless otherwise stated in the bid document, please DO NOT submit bids in binders or using plastic combs.

Submission Methods: Bidder may submit their bid using the following methods unless stated otherwise in the bid documents.

POSTAL MAIL: COURIER (FED EX/UPS/ETC.) OR HAND DELIVER:

Department of Transportation Department of Transportation

Lobby / Receptionist Lobby / Receptionist

Division of Equipment Division of Equipment

P.O. Box 160048 3400 R Street Sacramento, Ca 95816-0048 Sacramento, Ca 95816-0048

IFB 32-12-6077 IFB 32-12-6077

Due Date 05/05/2016 Due Date 05/05/2016

Time: 2:00 PM Time: 2:00 PM

FACSIMILE (FAX)

Faxed bids will be considered non-responsive and such bids will be rejected.

https://caleprocure.ca.gov/pages/index.aspx

DIVISION OF EQUIPMENT

SUPPLIER NAME: SOLICITATION NO. REVISION NO.

32-12-6077

ITEM

NO.

QTY UNIT COMMODITY CODE DESCRIPTION UNIT PRICE EXTENSION

1 14 EA 25101911

TRUCK-MOUNTED 40-FOOT TELESCOPIC

PERSONNEL HOIST, UTILITY BODY, AND

EQUIPMENT, to be supplied in accordance with State of CA Specification number 01283-032-161

Proposed Brand:

Model:

Total Price for all line items:

INVITATION FOR BID

PRICING SHEET

01283-032-161T

STATE OF CALIFORNIA, DEPARTMENT OF TRANSPORTATION

MC NO. UNIT CAB TRANS ENG CAP C.A. F.A. R.A.

01283 EA. Reg A-5 G-325 19.0 60 7.0 13.5

SPECIFICATION NUMBER: 01283-032-161

SPECIFICATIONS FOR: A Truck-mounted 40-foot Telescopic Personnel Hoist, Electrical Utility Body and Equipment

PURCHASE ESTIMATE NUMBER: 32-12-6077

It is the intent of these specifications to describe the minimum requirements for a truck-mounted non-insulated aerial device, utility body, and other associated equipment. The unit shall consist of an elevating, hydraulically powered, telescopic boom, rotating on a fixed pedestal, with a single-person fiberglass platform. The aerial device and body shall be mounted on a minimum 19,000 lb. GVW, 4x2, regular cab, conventional truck chassis. The aerial device and all related features shall meet or exceed all sections of the most current ANSI Standard A92.2.

The unit shall be the manufacturer's standard production model(s) and shall be modified to meet these specifications. It shall be equipped with all of the manufacturer's standard equipment and accessories which are part of the standard published literature. If optional equipment is identified on the invitation for bid it shall only be supplied and installed where identified on the Individual Line Item.

The vendor shall have a minimum of 2 years’ experience doing similar work.

References may be required prior to award of a purchase order to establish the vendor’s credentials to complete this work. If the buyer is not convinced of the vendors credentials their bid may be deemed unacceptable and the next lowest compliant bidder will be awarded the contract.

Only technical changes authorized by the Division of Equipment Specification Engineer in writing will be accepted. Technical changes made by any other Division of

Equipment, Caltrans or State employees will not be accepted. Any interpretation of the technical drawings or specifications shall only be provided by the Specification Engineer in writing.

The unit shall comply with Caltrans Equipment Quality Standards for Electrical, Welding, Paint and Coatings as defined at: http://www.dot.ca.gov/hq/eqsc/qualstand.htm.

http://www.dot.ca.gov/hq/eqsc http://www.dot.ca.gov/hq/eqsc

DRAWINGS

I-01283-01 Personnel Hoist

U1-A010-01 Wiring Schematic for Trailer Socket

E2-D254-01 Sign Tube Single, 6” Diameter

E2-D281-01 6” Single Sign Tube Mounting Base

E2-D129-01 Two Position Cone Holder

F1-08-008FD-CH Cone Holder Mount Bracket

F1-08-008FD-FM2 Front Frame Mount Bracket

TECHNICAL SPECIFICATIONS

1. CAB AND CHASSIS: The cab and chassis shall be a conventional, regular cab, 4x2, with a gasoline powered engine and an automatic transmission. It shall be supplied with the following features:

a. Minimum 19,000lb GVWR

b. Minimum 155 amp alternator

c. Limited slip differential

d. Factory installed towing package, with electronic brake controller

e. Minimum 40 gallon fuel capacity

f. Front tow hooks

g. Tilt and telescoping steering wheel

h. Multi-speed cab heater

i. Windshield defroster

j. Factory installed refrigerated air-conditioning

k. Left and right side power rear view mirrors

l. Heated mirrors

m. AM/FM radio with Bluetooth

n. Cloth seats with headrests for the driver and outboard passenger

o. Vinyl floor coverings

p. Factory installed tube style steps for cab access on both sides

q. Cruise control

r. Factory supplied rear view camera

s. Power windows and door locks

2. AXLES, WHEELS, AND TIRES: The cab and chassis shall be supplied with a minimum 6,500lb front axle and 13,500lb rear axle. Six (6) wheels of the same brand, size, rating, and appearance shall be furnished (dual rear wheels). Split rims are not acceptable. Wheels shall be white (preferred) or gray in color. Tire capacities shall combine to meet the axle capacity to which they are mounted.

3. ENGINE: The engine shall have a minimum 325 horsepower and minimum gross torque rating of 450 lb-ft.

4. TRANSMISSION: The automatic transmission shall have a minimum of one reverse and four forward speeds, and provisions for a PTO.

5. HOIST PERFORMANCE CHARACTERISTICS:

a. Height Extended: The distance from ground to bottom of platform with the lift at its maximum vertical extension shall be not less than 40 feet at a minimum horizontal distance of 8 feet from centerline of rotation.

b. Reach: The horizontal reach from centerline of rotation to outer edge of platform shall be not less than 25 feet.

c. Main Boom Elevation Range: The angle of elevation for the upper telescoping boom shall range from a minimum of 10° below horizontal to a minimum of 74° above horizontal.

d. Lower Boom Elevation Range: The angle of elevation for the lower articulating boom shall be a minimum of 0° to 75° above horizontal.

e. Rotation: Rotation shall be 360° continuous.

f. Platform Capacity: The platform capacity shall be a minimum of 350 lbs in any position.

6. ACTUATION: The unit shall utilize hydraulic cylinders for elevation and boom extension. A hydraulic motor shall operate the rotational mechanism through gears. Cable or chain actuation is not acceptable.

7. MOUNTING: The hoist pedestal shall be centered between the truck frame rails and positioned ahead of the rear axle to give appropriate weight distribution between the axles as recommended by the manufacturer for stability on the vehicle selected. The hoist pedestal subframe shall be mounted to the frame rails. The mounts shall be attached to the web of the truck frame rails with high strength bolts (Grade 8 or better) in accordance with the vehicle manufacturer’s recommendations. If required, a partial frame glove may be fabricated and mounted to protect the frame from stress concentrations caused by notches or holes.

The body shall be mounted to the chassis frame rails in accordance with industry standard practice. All mounts shall be attached to the frame with high strength bolts (Grade 8 or better) in accordance with the vehicle manufacturer’s recommendations. There shall be a space of 2 to 4 inches between the front of the body and the back of the cab.

Drilling the frame flanges or the use of U-bolts shall not be permitted. Welding to the truck frame shall not be permitted within four inches of the rear suspension mounts. If the frame is welded within four inches of the rear suspension mounts, the attachments must be either re-torqued with new bolts and nuts (where bolts are used) or the rivets shall be removed and replaced with Grade 8 bolts according to the chassis manufacturer's recommendations. Frame extensions, if necessary, shall be installed in accordance with chassis manufacturer’s guidelines. In the absence of manufacturer’s guidelines, welded frame extensions shall glove the frame at least to the rearmost rivets on the frame or a minimum of four inches. All spacer materials used between truck frame, body and hoist subframe shall be steel. The body shall not be allowed to rest on the chassis rivets. Clearance for side gas tank, angled, recessed filling adapter shall be provided using the vehicle manufacturer body builder’s guide.

8. LIFTING HOOK: A lifting hook shall be attached to a pad eye mounted as near as possible to the upper end of the main boom. (Ref: Crosby/Laughlin hook, 1/2 ton capacity, no. S-3316 and Crosby S-264 pad eye #2, or equivalent). The lifting capacity of the boom and hook shall be a minimum of 400 lbs.

Two (2) decals shall be affixed near the hook. One stating the maximum rated lifting capacity and another stating that the hook shall be used with the telescopic boom retracted and no personnel in the basket.

9. BOOM SUPPORT: The boom support shall have the capacity to carry the boom and platform while traveling. The hydraulic lift cylinder shall not support the boom in the stowed position. The boom support shall be anchored to the frame of the truck, or to the body subframe. The cradle of the boom support shall be padded. The boom support shall not interfere with rotation of the hoist pedestal.

If required for travel, the boom support shall be equipped with a mechanical locking device to secure the boom to the cradle.

A weatherproof electronic microswitch shall be installed on the boom cradle to indicate when the boom is out of stow. This switch shall be connected to an appropriately labelled red warning light installed in the cab.

10. PLATFORM: One (1) platform, approximately 24” x 30” x 42” deep, shall be mounted to the end of the boom. The platform shall be made from molded reinforced fiberglass. The platform shall be a manufacturer’s standard design equipped with an access opening and hinged door. The opening shall be located to allow entry/exit to the platform from the curbside of the tailshelf. A crawl through opening will not be acceptable.

The platform shall be equipped with an automatic hydraulic leveling system. The hydraulic leveling lines shall be interior to the boom.

The platform shall include a hydraulic rotation feature. The platform shall rotate a minimum of 180° around the end of the boom. This feature shall function with the boom in any position.

The platform shall be equipped with a water drain in its bottom with either a plug accessible from the platform exterior, or a diverting trough.

The platform shall have its maximum capacity stenciled with black minimum 4” tall letters on two (2) sides. The letters shall be visible from the ground when the platform is installed and operational.

The hoist platform shall stow on the rear tailshelf described below. A shock-absorbing device shall be installed between the hoist platform and the tailshelf deck. The shock absorbing device shall be mounted to the bottom of the bucket if possible. Steps shall be supplied on the passenger side (not rear) of the tailshelf to allow safe access from the ground to the tailshelf deck where the hoist platform is stowed. A minimum of two equally spaced steps shall be installed with a 33”-35” tall handrail to the rear, and a second grab handle mounted to the body compartments.

A manufacturer's standard tool tray shall be supplied and designed to hang over the lip or the edge of the platform.

A safety harness, lanyard, and steel attachment loop shall be supplied with each unit.

11. CONTROLS: There shall be a minimum of two control stations: one at the platform, and one lower set of controls. A wireless remote or a pendant with minimum 25-foot umbilical cord shall be supplied and may serve as the lower set of controls if it meets all performance requirements.

The platform control station shall be located on the outside of the platform. If possible, the controls shall be installed on the streetside of the platform. The platform control station shall include a single stick controller. Movement of the stick shall be intuitively synchronized with the direction of travel of the platform.

A safety interlock trigger (deadman trigger) shall be installed that must be actuated to operate the controls. Control lines to the platform shall be interior to the boom.

The lower control station shall override the upper controls. The lower station shall include a manually actuated switch designed to lock out the platform controls.

All control stations shall include, at minimum, the following functions:

a. Boom rotation

b. Lower boom raise and lower

c. Upper/main boom raise and lower

d. Upper/main boom extend and retract

e. Platform leveling

f. Platform rotation

g. Engine start/stop

The platform controls and at minimum one lower control station shall have proportionally variable feathering qualities for precision positioning of the platform. The platform controls shall allow simultaneous operation of multiple functions.

No key shall be required to provide power to the exterior controls. All power shall originate from a master control installed in the cab.

12. HYDRAULIC SYSTEM: The hydraulic system shall be designed to produce the maximum pressure and flow required to operate the unit using proper filtration, filter condition indicators, relief valves, and a reservoir as recommended by the manufacturer. The system components and plumbing shall be designed to maintain oil at manufacturer recommended operating temperature, pressure, flow rate, and purity.

a. Power: Hydraulic power shall be supplied by a transmission mounted PTO driven hydraulic pump. The pump shall have check valve protection from the emergency hydraulic pump described below.

b. Filters: The hydraulic system shall include a return line filter of sufficient filtration, pressure, and flow rating to meet the hydraulic system component manufacturer's recommendations. The filter shall be installed with a bypass valve to prevent restriction of flow in the event that the filter becomes blocked. The filter head shall have a filter condition indicator, readily visible during a pre-operational check, to indicate when to replace the filter element. The filter shall be readily accessible for replacement and be replaceable without having to drain the hydraulic system. A valve shall be installed near the filter location when necessary to prevent loss of hydraulic fluid while changing the filter.

c. Hydraulic Lines and Fittings: All hydraulic lines shall be sized as recommended by the manufacturer of the component to which they attach, and shall be adequate for the use intended. All hoses and plumbing shall have a minimum number of bends and shall be free of any kinks. All bends in hoses and tubing shall be not less than the minimum radius as recommended by the hose or tubing manufacturer. Where applicable, plumbing shall be protected from external damage by truck frame and body. Any hoses routed around or through areas that may cause abrasion or cuts shall be protected as necessary. All hydraulic components and plumbing shall be mounted and supported to withstand extensive field use.

Any tubing or flexible hose used in the hydraulic system shall be approved for hydraulic use and rated for the maximum working pressure of the system. Large diameter hose shall be used for low pressure return line(s) to the reservoir. The use of black pipe, galvanized pipe or plastic pipe or fittings, etc. shall not be allowed in the hydraulic system, including the low pressure return side. Brass ball valves and fittings may be used in the low pressure side of the system only. Only steel or stainless steel crimp type hose fittings and ends which are approved for hydraulic use shall be used

(Aeroquip or comparable).

Hydraulic fittings on high pressure lines shall be the swivel type, steel or stainless steel, and shall be 37° JIC, NPT, SAE "O" Ring Boss, or SAE "O"

Ring Flange. Fittings shall be of the proper size to match the hydraulic line to which they attach. No welding of fittings will be allowed.

Compression type fittings shall not be used in the system. All threads shall be North American or Japanese Metric type threads. NOTE: Thread types shall not be mixed on the unit (i.e. thread types shall be all American or all Metric).

d. Reservoir: The reservoir shall be sized and placed to adequately supply oil to the hydraulic system as recommended by the system component manufacturer. The reservoir shall be easy to fill. The hydraulic reservoir shall be baffled, have a sight level, a filtered breather cap, a suction strainer, and drain. The suction line between the strainer and pump shall have a ball valve at the tank.

If the reservoir is located in the open cargo area of the body, the reservoir and any attached components shall be sufficiently protected from incidental impact.

e. Emergency Hydraulic Power: Emergency hydraulic power shall be provided to operate the hoist if the main power source is inoperable. The emergency system shall consist of a 12VDC powered motor driven hydraulic pump with a momentary contact start switch labeled for emergency, and it shall have check valve protection from the main system pump. The emergency system shall be operable from both the platform and the lower control station. The emergency system shall be able to use main functions required to return the boom to the rest.

f. Overload Protection: Protection shall be provided by system relief valve, which will automatically protect the equipment from overloading.

g. Diagnostic Pressure Test Port: A diagnostic pressure test port shall provide access for a technician to easily check the hydraulic system pressure.

13. FRONT AND REAR STABILIZERS: Complete operational stability of this unit shall be in accordance with ANSI standard A92.2 without the use of outriggers.

When required to meet these standards, a heavy-duty torsion bar stabilizing device of adequate capacity shall be installed at the front and/or rear of the vehicle. There shall be no welding to the chassis frame and no holes drilled in the frame flange required to install the stabilizer. The largest pivot point of the torsion bar linkage shall have a rubber bushing or grease fitting with a bearing surface. Whenever possible, ballast shall not be used.

14. CAB SWITCHES AND INDICATOR LIGHTS: Factory installed upfitter switches shall be supplied and installed to control the following components:

a. PTO

b. Amber warning lights (switch only)

c. Work lights (switch only)

In addition to these switches, the following components shall be installed in the cab:

d. Separate red indicator light to indicate when the PTO is engaged

e. Boom not stowed red indicator light

f. PTO hour meter

Each component listed above shall be labelled, and each label shall be illuminated for visibility in low light situations. Each switch shall also have an indicator to show when the individual function is activated.

15. BODY GENERAL ASSEMBLY: A service and repair body suitable for use with the specified aerial device shall be supplied and installed. The body shall have overall dimensions of 108 +/- 2 inches long, 94 +/- 2 inches wide, minimum 43-inches high (measured at the front of the body), 20 inch compartment depth and a 54 inch cargo floor width. The floor between the compartments shall not contain wheel wells. The depth of the longitudinal frame may be increased to eliminate wheel wells.

A minimum 5 inches of tire chain clearance shall be provided in the body wheel wells to the front, rear, and above the tires. Measurement will be taken after supplier has completed installation of each unit.

The unit shall consist of two (2) body sections having compartments for the storage of miscellaneous articles. The sections shall be 20-inches wide by 108-inches overall length, mounted one (1) on each side of the floor plate.

The body sections shall be joined at the front by a vertical sheet extending from the floor plate to the uppermost surface of the body sections or as high as possible without obstructing view through the rear cab window. A heavy-duty sliding type tailgate shall extend the full width of the load space and be not less than 9-inches high.

All adjustable shelves shall be tray type and adjustable for height on 2-, 3-, or 4-inch centers.

Treadplate (minimum12 gauge) shall be used to provide rigidity and reinforcement for components mounted on the top of the body. A sign stating that the top shall not be used as a working platform shall be provided on or near each top surface.

The forwardmost 12 inches of the top surface of the body compartments shall be left clear for installation of a light rack by State of California personnel.

16. BODY RIGHT-HAND SECTION, CURB SIDE:

a. Front: This vertical compartment shall have the following nominal dimensions: 43-inches tall, 32-inches wide, and 20-inches deep. The compartment shall have three (3) adjustable shelves, and a single door.

b. Second from Front: This horizontal compartment shall have the following nominal dimensions: 24-inches tall, 76-inches wide, and 20-inches deep.

Six drawer units shall be installed in the compartment, side by side. Each drawer shall be mounted on individual slides and be sized as large as possible to fit the compartment opening. Drawers shall be equipped with minimum 250 lb. roller or ball bearing slides and shall include a quick disconnect. Each unit shall have a minimum of four removable dividers.

The compartment and drawer frames shall be reinforced to accommodate a minimum of 1,000 lbs. total.

c. Rear Lower: This vertical compartment shall have the following nominal dimensions: 18-inches tall, 26-inches wide, and 20-inches deep.

17. BODY LEFT-HAND SECTION, STREET SIDE: The street side of the body shall be provided with compartments identical to those of the curbside of the body, with the following exceptions:

a. Horizontal: The interior of the horizontal compartment shall be equipped with two (2) half-width adjustable shelves. The shelves shall be supported at the compartment center. The bottom of the compartment shall have removable dividers installed, spaced a maximum of 4-inches apart.

The height of this horizontal compartment may be shortened, if necessary, only by the amount needed to accommodate the fuel filler hose installation as required by the chassis manufacturer.

b. Rear Lower: If the horizontal compartment above is shortened, this compartment shall be made taller to fit the available space.

c. Top of Body Basket: An open top basket shall be mounted to the top of the body compartments.