60-C0004-26-CP200_SS-27-07 Jail Management System.pdf.PDF
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- Solicitation number
- 60-C0004-26-CP200
- Issued by
- Chaves County, New Mexico
About this file
This is a Declaration of Intent to Procure via Sole Source from Chaves County, located in Roswell, New Mexico, for software support, maintenance, and upgrades for the county's Jail Management System. The Chaves County Detention Center currently operates a Jail Management System developed and implemented by Beacon Software Solutions. The procurement encompasses 24/7 support and maintenance services, two annual on-site support visits, software upgrades, and training to ensure the system meets the Detention Center's operational needs. The posting date is May 29, 2026, with a protest deadline of fifteen calendar days from posting, or no later than June 15, 2026. The contract term is annual with an approximate value of $42,000 per year.
Chaves County has justified the sole source procurement on the grounds that no other vendor is capable of providing support, maintenance, and upgrades for the current Jail Management Software System. The incumbent vendor is Beacon Software Solutions Inc., located at 1515 E. Silver Springs Blvd #114 in Ocala, Florida. Inquiries regarding the procurement should be directed to Analicia Nieto, Chaves County Purchasing Director, at 575-624-6615 or ana.nieto@chavescounty.gov. Any protests to the sole source award must be submitted in writing to the Purchasing Department, PO Box 1817, Roswell, NM 88202-1817, within the specified fifteen-day protest period.
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Text version
DECLARATION OF INTENT TO PROCURE
VIA SOLE SOURCE
SS-27-07
Chaves County, Roswell, New Mexico, hereby declares and notifies of its intent to procure the following via sole source procurement:
Posting Date: May 29, 2026
Product/Service: Software support, maintenance, and upgrades for Chaves County’s Jail
Management System
Description: The Chaves County Detention Center utilizes a Jail Management System
(JMS) that runs on software developed and implemented by Beacon Software
Solution. The Beacon Software solutions covers the Detention Services for
24/7 support, maintenance, and upgrades on software. Additionally, they will provide 2 on -site support visits annually, as well as training and will work with Detention staff to maintain Beacon JMS system to meet CCDC’s needs.
Vendor: Beacon Software Solutions Inc.
1515 E. Silver Springs Blvd #114
Ocala, FL 34470
Amount/Term: Approximately $42,000 annually
Justification: Chaves County is not aware of any other vendor which can offer support, maintenance, and upgrades for the current Jail Management Software
System.
Contact: Analicia Nieto, Chaves County Purchasing Director
575-624-6615; ana.nieto@chavescounty.gov
Any party wishing to protest the award of this sole source procurement shall submit such in writing to the contact above within fifteen calendar days of this posting, or no later than June 15, 2026.
PURCHASING DEPARTMENT
PO Box 1817
Roswell, NM 88202-1817
Phone: 575-624-6615
Fax: 575-624-6631
Purchasing Director Analicia Nieto, CPO
COMMISSIONERS
Dara Dana · District 1
Cliff Waide · District 2
Herbert (Hub) Corn· District 3
Richard Taylor · District 4
Michael Perry · District 5
County Manager William B. Williams
File details come from the government source that posted it. Updated .