6-Specifications Lab Assessments 2026 rev.docx

SPECIFICATIONS AND REQUIREMENTS

National Environmental Laboratory Accreditation Conference (NELAC) Laboratory Assessments

1. SCOPE OF WORK

Vendor to provide National Environmental Laboratory Accreditation Conference (NELAC) and Program (NELAP), Assessment for the Water and Wastewater Services Lab, located in Pompano Beach, FL. and Environmental Monitoring Lab, located in Davie FL. Vendor will conduct an on-site assessment of each laboratory, evaluating it against the 2016 National Environmental Laboratory Accreditation Conference (NELAC) standards, including all necessary pre- and post-assessment activities. This involves planning, scheduling, assembly of a qualified assessment team, document review, traveling to and from location(s), checklist preparation and completion, the actual on-site assessment, reporting, and the corrective action review.

The physical audit of both laboratories must be completed by September 27, 2026. The reports and assessments services must be completed within the prescribed time frame as outlined in the Florida Department of Health Rule 64E-1.

a. Bids will be considered only from firms, associations, or individuals that have been contracted by the Florida Department of Health (DOH) to conduct laboratory audits (see attached list), per Florida Department of Health Rule 64E-1.104 On-Site Inspections, http://www.floridahealth.gov/licensing-and-regulation/environmental-laboratories/environmental-laboratory-certification/_documents/rule64e1.pdf. Bidders must have adequate organization, facilities, equipment, and personnel to insure prompt and efficient service to the county.

b. Vendor shall adhere to the FL DOH NELAP Assessment Standard.

c. Vendor shall conduct independent audits at two facilities:

i. Broward County Environmental Monitoring Laboratory

ii. Broward County Water and Wastewater Services Laboratory

d. Vendor shall conduct the Environmental Monitoring Laboratory audit according to its fields of accreditation (with the exception of Microbiology which shall be relinquished) as specified by the Florida Department of Health under Lab #E46053 (attached).

e. Vendor shall conduct the Water and Wastewater Services Laboratory audit according to its fields of accreditation as specified by the Florida Department of Health under Lab #E56441 (attached).

f. Conduct an assessment for new analyte/method certification for the following:

i. Total Organic Carbon by SM5310B-2022 in both Non-Potable Water and Drinking Water

2. MEASURE OF PERFORMANCE

The Vendor’s performance will be evaluated on how well he or she performs, including but not limited to the following:

a. Adhering to the purchase order issued by the COUNTY.

b. Accurately recording and reporting the work performed.

c. Accurately reporting all problems discovered in the course of performing the particular work.

d. Maintaining strict control of the work procedure and maintain a level of professionalism.

e. Maintaining a clean and tidy appearance.

f. Being courteous and respectful to all customers.

g. The COUNTY reserves the right to scrutinize, and reject as unsuitable, any employee of the Vendor for just cause.

h. Vendor’s vehicle must be clearly marked with the company’s name.

i. Vendor’s timeliness, responsiveness and successively reporting will be duly noted.

3. BID PRICE

Prices offered on the Item Response form shall be comprised of all costs but not limited to all labor, travel expenses, mobilization/demobilization to conduct all necessary assessment activities as specified above. No claims for extra cost will be considered based on an escalation of material prices throughout the period of the Contract. All costs for mobilization and demobilization shall be included in the Unit Costs. No claims will be considered for additional compensation for travel expenses, mobilization or demobilization.

4. DELIVERY

Completion of audit assessment is time sensitive. Awarded vendor must conduct and complete assessment on a mutually agreed upon schedule but no later than September 27, 2026. The reports and assessments services must be completed within the prescribed time frame as outlined in the Florida Department of Health Rule 64E-1.

5. METHOD OF PAYMENT

a. Each WWS Facility will issue one PO. Contractor is to invoice each Facility separately, with no additional administrative cost to the County.

b. Services may be requested and paid using a County Purchase Order (PO) or a Credit Card (P-Card).

c. Vendor is not to impose any additional charges for using the P-Card.

d. There is no minimum order amount for PO or P-Card purchases.

e. All amounts charged are per contract pricing, no other charges are allowed or accepted.

f. All travel time, labor, materials, and other incidentals as required to perform these services is to be included in the offered bid price. No portal-to-portal charges is allowed. Prices offered on the Item Response Form include, but are not limited to all costs, such as fuel, and constitutes complete compensation.

g. Payments will be processed after commodities/services have been received, accepted, and properly invoiced.

h. Payments for all goods and services, requested by a purchase order, shall be made in a timely manner and in accordance with Local Government Prompt Payment Act, Section 218.70, Florida Statutes, and the Prompt Payment Policy, Section No. 1-51.6, Broward County Code of Ordinances.

i. Invoices against County PO’s shall include County PO number, WWS contact person, description and Facility of work performed, date work was performed and unit price.

j. All invoices and back up documentation is to be emailed to accountspayable@broward.org and copied to the Agency Contact Person identified on each Purchase Order.

6. SECURITY REQUIREMENTS

Vendor shall have company identification badges for its employees working in Broward County facilities. Vendor’s personnel shall be in a company uniform/attire with company logo affixed and must be able to provide proper identification always or upon request.

7. AGENCY CONTACTS

ISUAREZHALE@broward.org

Contact Information for Contract Lab Assessment Providers

A2LA – American Association for Laboratory Accreditation 5202 Presidents Court, Suite 220 Frederick, MD 21703 Chris Gunning

(240) 575-7481 email: cgunning@A2LA.org

ANSI National Accreditation Board (ANAB) 11617 Coldwater Road, Suite 101 Fort Wayne, Indiana 46845 Zaneta Popovska (414)501-5535 Email: zpopovska@anab.org

Dynamic Technology Solutions 8117 Avella Drive Austin, TX 78729-4939 Michael T. Hintz (512)336-1900, ext. 101 Email: mhintz@dyntechsolutions.com

EM2 Management Solutions Labtopia Solutions with NV5/Dade Moeller P.O. Box 1228 Friendswood, TX 77549 Jeanne A. Mensingh (281)619-2600 Email: jmensingh@labtopiainc.com

Perry Johnson Laboratory Acreditation, Inc 755 West Big Beaver Road, Suite 1325 Troy, MI 48084 Tracy Szerszen

(248) 519-2603 email: tszerszen@pjlabs.com

Red River Scientific, LLC 11875 West Little York Road, Suite 102 Houston, TX 77041 D. Oscar Cantu (713)418-9160 Email: d.oscar.cantu@redriverscientific.com

Shepherd Technical Services 6105 Sierra Leon Austin, TX 78759 Michael Shepherd

(512) 335-0906 email: sts@sheptechserv.com

SIMS and Associates – West, Inc.

d.b.a. SAW Environmental 5513 W. 11000 North, Suite 103-434 Highland, UT 84003 Anthony Francis (801)999-8293 Email: tfrancis@sawenviro.com

Wade Consulting and Solutions 990 E 1587 Rd.

Lawrence, KS 66046 Michelle L. Wade

(913) 449-5223 email: michelle@michellefromks.com

Wales Scientific Solutions, LLC 11430 Lemonwood Drive Denham Springs, LA 70726 Louis P Wales, JR.

(225) 788-6497 email: Louisw@walesscientificsolutions.com