6-Scope of Work - Vehicle Washing for the City of Little Rock ~.pdf

INVITATION TO BID

Vehicle Washing for the City of Litle Rock

City of Litle Rock, Arkansas

The capital city of Arkansas is also the state’s largest municipality with over 202,000 people calling it home. The City of Litle Rock employs over 2,500 employees in 16 departments. It is our mission to ensure our City is a safe, secure, and prospering place to live, work, and play.

Mayor Frank Scott Jr.

City of Little Rock, 500 W. Markham St., Little Rock Arkansas 72201 (501) 371-4560

City of Litle Rock – Invita�on to Bid – Vehicle Washing for the City of Little Rock

Contents

SCHEDULE AND ACCESS INFORMATION

SECTION 1 – GENERAL INFORMATION

1.1 PURPOSE

1.2 BACKGROUND INFORMATION

1.3 DEFINITION OF REQUIREMENT

1.4 DEFINITIONS OF TERMS

1.5 RESPONSE DOCUMENTS

1.6 NONCOLLUSION

1.7 PROPRIETARY INFORMATION

1.8 ISRAEL BOYCOTT NOTICE

1.9 BOYCOTT OF THE ENERGY, FOSSIL FUEL, FIREARMS, AND AMO INDUSTRIES

1.10 REQUIREMENT OF ADDENDUM

1.11 PAST PERFORMANCE

SECTION 2 – PROJECT SCOPE OF SERVICES ................................................................................... Error! Bookmark not defined.

2.1 GOAL

2.2 TERMS OF AWARD

2.3 MINIMUM QUALIFICATIONS

2.4 GENERAL REQUIREMENTS

2.5 INSURANCE AND WARRANTIES

2.6 PAYMENT STRUCTURE

2.7 PRICING

SECTION 3 – PERFORMANCE MATRIX

SECTION 4 – CONTRACT MANAGEMENT

4.1 COMMUNICATION PLAN

4.2 JOINT VENTURE

SECTION 5 – SUPPLEMENTAL DOCUMENTATION

SECTION 6 – CONTRACT

6.1 NEGOITATIONS

6.2 ISSUANCE OF CONTRACT

6.3 COOPERATIVE USE

6.4 LIABILITY

SECTION 7 – INQUIRES AND SUBMISSION INSTRUCTIONS

SECTION 8 – TERMS AND CONDITIONS

SCHEDULE AND ACCESS INFORMATION

Schedule of Solicitations

Title: Vehicle Washing

Descrip�on: Vehicle Washing, Interior Cleaning, Detailing & Preven�ve Maintenance (PM) Pre-wash Services Proposal

Release Date: Tue Oct 07 2025 10:00:00 GMT-0500

Vendor Ques�ons Deadline:

Tue Oct 21 2025 14:00:00 GMT-0500

Close Date: Tue Oct 28 2025 10:00:00 GMT-0500

Pre-Bid Opening Mee�ng

None

Bid Opening Information (Optional)

Bid Opening Mee�ng MS Teams

Date: 10/28/2025 Time: 10:00AM Central Time

Web Link: Join the mee�ng now

Mee�ng ID: 247 831 246 450 4

Passcode: pM7SJ7sj

Dial-In: +1 972-371-0918,164046306# United States, Dallas

Phone Confer. ID: 905 622 487#

Resources

Business Contact Little Rock Business Portal | City of Little Rock

Procurement Purchasing Division | City of Litle Rock

LRPROCURE

powered by EUNA litlerock.bonfirehub.com

By submi�ng a formal proposal to this Bid Solicitation, a Prospec�ve Vendor agrees and cer�fies that they do not boycot Israel, and if selected will not boycot Israel during the aggregate term of the contract. Vendor must atach a signed copy of the Combined Certification for Contracting with the City of Little Rock form to the proposal submission.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_OWQyOTEyOTAtZjc1ZC00M2FkLWI2YmEtOTMzM2VhZWEyNDM2%40thread.v2/0?context=%7b%22Tid%22%3a%2284d336e2-3cb3-4ee8-91ca-5e4f107776ce%22%2c%22Oid%22%3a%22c9580e04-65aa-43b9-a5fb-9e8b01cf19c4%22%7d tel:+19723710918,,164046306 https://www.littlerock.gov/business/little-rock-business-portal/ https://www.littlerock.gov/city-administration/city-departments/finance/divisions/procurement/ https://littlerock.bonfirehub.com/portal/?tab=openOpportunities

Vendors must submit responses to this request online at LRProcure on or before the designated due date and �me.

Responses should comply with all requirements stated in this bid solicita�on. The Vendor is required to be both responsive and responsible as per the terms of this bid. If any conflict is iden�fied in key terms (such as the quan�ty or type of work to be performed), the City of Litle Rock reserves the right to disqualify the Vendor's response at its sole discre�on.

The City reserves the right to revise the bid submission deadline. If the City needs to make changes or revisions, an addendum will be available on City of Litle Rock bid portal under Public Notices.

The City has worked hard to make sure this request is correct, but it is up to the Bidder to check the proposal carefully because the City and its team are not responsible if there are mistakes or missing informa�on. The responsibility for determining the full extent of the exposure to risk and verifying all informa�on herein shall rest solely on those par�es’ making proposals. The City, its representa�ves, and its agents shall not be responsible for any error or omission in this ITB, nor shall they be responsible for any Vendors or representa�ves' failure to verify the informa�on herein and to determine the full extent of that exposure.

http://www.littlerock.bonfire.hub.com/

SECTION 1 – GENERAL INFORMATION

1.1 PURPOSE

The City of Litle Rock has issued this Invita�on to Bid (ITB) to businesses authorized in the State of Arkansas and qualified to provide the requested service(s) outlined in this bid document. [add addi�onal text, if applicable]

1.2 BACKGROUND INFORMATION

Litle Rock is the State Capital and the largest city in Arkansas. It was chartered in 1835 and is in the central part of the state, approximately 135 miles west of Memphis, Tennessee. The city has a popula�on of 202,591 according to the 2020 census cer�fied by the Arkansas State Treasurer. The 2025 opera�ng budget revenues as approved by Ordinance No. 22079 are $338,231,579 including the General Fund revenue budget of $263,108,099.

It is also a major cultural, economic, and governmental center in central Arkansas. Several cultural ins�tu�ons are in Litle Rock, such as the Arkansas Museum of Fine Arts, the Arkansas Repertory Theatre, the Arkansas Symphony Orchestra, The Museum of Discovery, William J. Clinton Presiden�al Library & Museum, and the Mosaic Templars Cultural Center, including a diverse array of outdoor recrea�onal opportuni�es.

1.3 DEFINITION OF REQUIREMENT

A. The words “must” and “shall” signify a requirement of this solicita�on and that Bidder’s agreement to and compliance with that item is mandatory.

B. Excep�ons taken to any requirement in this solicita�on, whether submited in the Vendor’s response or in subsequent correspondence, may cause the Responder’s response to be disqualified.

C. Bidders may request excep�ons to non-mandatory items. Bidder must clearly explain the requested excep�on and should reference the specific solicita�on item number to which the excep�on applies.

1.4 DEFINITIONS OF TERMS

A. The City has made every effort to use industry-accepted terminology in this bid solicita�on and will atempt further to clarify any point of an item in ques�on as indicated in the Clarification and Discussion of Proposal.

B. “Best Interests” used herein means prac�cing economical frugality, professionalism, and a firm commitment to the publicly stated goals of the City

C. “Bid Opening Mee�ng” is the formal process in which sealed bids are opened and the contents are revealed to all Bidders and the public (op�onal atendance).

D. “Commodity Code” is the standardized system of numbers used to iden�fy goods and services being purchased. The City of Litle Rock u�lizes the NIGP Code.

E. “City” means the City of Litle Rock, Arkansas. When the term “City” is used herein to reference any obliga�on of the City under a contract that results from this solicita�on.

F. “Public No�ce” is the EUNA bulle�n board where the City can issue changes or new informa�on about a project. Vendors can find this in the [Messages] sec�on �tled “Public No�ces.” Vendors who have viewed a project will receive an email no�fica�on when a new public no�ce is posted.

G. “Prospec�ve Vendor” means a person who submits a bid in response to this solicita�on.

H. “Responsible bid” means a Vendor response that has the capability in all respects to fully perform the contract requirements and the integrity and reliability that will assure good faith performance.

I. “Responsive bid” A bid solicita�on that is deemed to meet all the requirements set forward in the bid solicita�on such as but not limited to bid instruc�ons, technical requirements, general requirements, acceptance of terms and condi�ons, and provide complete informa�on.

J. “No�ce of Award” is the writen no�ce of the acceptance of a bid from the City to the successful Vendor.

K. “No�ce to Proceed” is writen communica�on issued by the City to the contractor authorizing them to proceed with the work and establishing the date of commencement of the work.

L. “Specifica�ons" A part of the contract documents consis�ng of writen descrip�ons of a technical nature of materials, equipment, construc�on systems, standards, and workmanship.

M. “Supplementary Condi�ons” are modifica�ons to adapt the specific requirements of the project and that may be imposed by applicable federal, state, and local laws.

N. “Work” is all labor necessary to produce the construc�on required by the contract documents, and all materials and equipment incorporated or to be incorporated in the project. The contractor shall, if required, furnish sa�sfactory evidence as to the kind and quality of materials.

O. “Writen No�ce” is any no�ce to any party rela�ve to any part of this Agreement shall be in wri�ng and considered delivered and the service thereof completed, when posted by cer�fied or registered mail to the said party or his authorized representa�ve.

P. “Vendor” means a person who sells or contracts to sell commodi�es and/or services.

Q. The words “Responder,” “Bidder,” and “Vendor” are used synonymously in this document.

R. The terms “Invita�on to Bid,” “ITB,” and “Solicita�on” are used synonymously in this document.

S. The terms “bid,” “response,” and "submission" are used synonymously in this document.

1.5 RESPONSE DOCUMENTS

The Bidder’s responsive/responsible proposal must be submited thru LRPROCURE Bid Opportuni�es Portal on or before the closing date and �me. Other documents and/or informa�on required must be atached to bid solicita�on upon submission.

1.6 NONCOLLUSION

Bidder shall represent and warrant that in connec�on with a response to this solicita�on:

A. The Bidder has not been a party to any collusion among Responder(s) in the restraint of freedom of compe��on by agreement to bid at a fixed price or to refrain from bidding.

B. The Bidder has not been a party to any collusion with any official or employee of the City of Litle Rock as to quan�ty, quality, or price in the prospec�ve contract or any other terms of said prospec�ve contract.

C. The Bidder has not been a party in any discussion between Bidders and any official of City concerning the exchange of money or other things of value for special considera�on in the le�ng of a contract.

D. Bidder's failure to disclose such a rela�onship may result in one of the following:

1. The City’s rejec�on of the Responder's response.

2. The City’s cancella�on of any resultant contract.

1.7 PROPRIETARY INFORMATION

A. Response documents pertaining to this solicita�on will become the property of the City of Litle Rock and shall be subject to the Arkansas Freedom of Informa�on Act (FOIA).

1.8 ISRAEL BOYCOTT NOTICE

A. Pursuant to Arkansas Code Annotated § 25-1-503, a public en�ty shall not enter a contract valued at $1,000 or greater with a company unless the contract includes a writen cer�fica�on that the person or company is not currently engaged in and agrees for the dura�on of the contract not to engage in, a boycot of Israel.

B. Vendor's signature on the Combined Certification for Contracting with the City of Little Rock form shall represent and warrant they do not boycot Israel and will not boycot Israel during the remaining aggregate term of the contract.

1.9 BOYCOTT OF THE ENERGY, FOSSIL FUEL, FIREARMS, AND AMO INDUSTRIES

Pursuant to Arkansas Code Annotated § 25-1-1002, a public en�ty shall not enter into a contract valued at $1,000 or greater with a company unless the contract includes a writen cer�fica�on that the person or company is not currently engaged in and agrees for the dura�on of the contract not to engage in a boycot of the energy, fossil fuel, firearms, and ammuni�on industries. The signed Combined Certification for Contracting with the City of Little Rock form shall represent the Bidder’s compliance.

1.10 REQUIREMENT OF ADDENDUM

This solicita�on shall be modified only by an addendum writen and authorized by City.

1.11 PAST PERFORMANCE

A Vendor's past performance with City may be used to determine if the Bidder is “responsible”. Responses submited by the Bidder determined to be non-responsible shall be disqualified.

2.1 GOAL

To provide comprehensive, professional, and environmentally responsible vehicle cleaning and detailing services for the City of Little Rock Fleet Services Department. This includes routine and specialized services for a wide range of vehicles and equipment, with a strong emphasis on Preventive Maintenance (PM) washing at CLR sites for off-road and stationary refuse-handling equipment.

1. Service Categories & Descriptions These services focus on maintaining the exterior cleanliness and appearance of city vehicles across all weight classes.

A. Basic Wash Standard exterior wash including soap, rinse, and dry.

B. Brushless Wash Touchless wash using high-pressure water and detergent systems to protect sensitive surfaces.

C. Preventive Maintenance (PM) Pre-wash – CLR Site (Offroad Equipment) Specialized hot water pressure washing service performed at CLR sites for heavy-duty offroad equipment used by the Landfill, Streets, and Parks departments. This service is critical for removing debris, grease, and buildup that can compromise equipment performance and safety.

This includes stationary equipment such as grinders, compactors, and other refuse-handling machinery used in landfill operations, which require thorough degreasing and debris removal to maintain operational efficiency and safety.

2. Interior Cleaning Services Interior services are designed to maintain cleanliness, hygiene, and comfort for vehicle operators.

A. Express Interior Clean Includes vacuuming, wiping of surfaces, window cleaning, and deodorizing.

B. Vacuum Only Standalone vacuuming service for quick interior refresh.

C. Carpet Clean Only Deep cleaning of carpeted areas using extraction or steam methods.

3. Combination Services Bundled services that combine exterior and interior cleaning for operational efficiency.

A. Basic Wash + Express Interior Clean Combo A cost-effective package that includes both exterior and interior cleaning.

4. Detailing Services Detailing services provide comprehensive cleaning and restoration of both interior and exterior components.

A. Full Detail – Vendor Site Complete detailing performed at the vendor’s facility, including waxing, polishing, carpet shampooing, and upholstery treatment.

B. Full Detail – CLR Site Mobile detailing service performed at City of Little Rock facilities, including waxing, polishing, carpet shampooing, and upholstery treatment ideal for minimizing vehicle downtime and special events readiness.

5. Vehicle Types Covered & Service Locations

Vehicle Types Covered

A. Light Weight: Sedans, SUVs, Pickups, Vans, etc B. Medium Weight: Work Trucks, Utility Vans, etc C. Heavy Weight: Refuse Trucks, Dump Trucks, Fire Apparatus, Offroad Equipment (e.g., dozers, compactors, grinders)

6. Service Locations A. CLR Site Services:

Services must be available at designated City of Little Rock facilities and divisional sites, including at:

a. Landfill Operations

b. Streets Operations

c. Parks Operations

d. Fleet Operations

B. Vendor Site Services:

Vendor’s facility must be within a reasonable distance from City operations and capable of accommodating light and medium-duty vehicles.

7. Preventive Maintenance (PM) Washing

A. Must be performed at CLR sites using hot water pressure washing equipment.

B. Required for:

a. Offroad equipment such as dozers, sweepers, and loaders.

b. Stationary equipment such as grinders, compactors, and refuse-processing units used in landfill and sanitation operations.

C. Service must include:

a. Undercarriage cleaning

b. Degreasing of mechanical components

c. Removal of mud, grease, and corrosive materials

d. Attention to safety-critical areas (e.g., hydraulic lines, joints, and electrical enclosures)

8. Vehicle Identification Requirement A. Vendors must collect and document the following for each service performed:

a. License Plate Number and/or

b. City Unit Number

c. Service Date, Time, and Location

d. Service Type Performed

This information must be included in all invoices and service logs.

9. Scheduling & Response Time

a. Routine Services: Available on a daily, weekly, bi-weekly or monthly basis depending on department needs.

b. Emergency or Priority Services: Must be available within 24 hours of request.

10. Environmental Compliance A. All washing activities must comply with EPA and ADEQ regulations.

B. Wastewater must be:

a. Captured using containment systems

b. Properly filtered and disposed of in accordance with City of Little Rock ordinances

11. Quality Assurance

a. Vendor must provide before-and-after photo documentation for all PM washes.

b. Random inspections may be conducted by Fleet Services staff to ensure compliance and service quality.

c. Vendor must maintain a list of services performed, available for audit upon Fleet’s request.

12. Reporting & Invoicing A. Itemized Invoices must include:

a. Vehicle/Equipment ID or Unit Number

b. License Plate

c. Service Type

d. Date and Location of Service

B. Monthly Service Summary Reports must be submitted to Fleet Services for review and reconciliation.

2.2 TERMS OF AWARD

A. The bid shall be awarded on an all or any basis, to the lowest qualified bidder who meets all specified requirements, and who has the absolute capability to provide the required services. Responses to this bid solicita�on will be used by the City of Litle Rock to determine if the vendor has the appropriate experience, licensures, and qualifica�ons to be considered for the project.

B. The Vendor must have a license to operate in the State of Arkansas.

C. The City of Litle Rock Treasury Management Division will determine validity of all business licenses.

D. For more informa�on regarding business licenses requirements, contact the Treasury Division | City of Litle Rock.

E. The City reserves the right to reject all bids and to waive any informality or irregularity in any bid.

F. Bidder must atach a signed copy of the Combined Certification for Contracting with the City of Little Rock form to the bid submission.

https://www.littlerock.gov/city-administration/city-departments/finance/divisions/treasury/ https://www.littlerock.gov/city-administration/city-departments/finance/divisions/treasury/

G. [Insert text, if applicable]

2.3 MINIMUM QUALIFICATIONS

Qualified bidders must submit a Statement of Vendor’s Qualifica�ons responding to ALL the following ques�ons.

The responses provided must be clear and comprehensive. The statement shall be submited in the form of a PDF atachment with your bid. The bidder may provide supplemental informa�on, if deemed necessary.

A. Name of Bidder B. Mailing Address (if more than one office, iden�fy primary office responsible for bid) C. Telephone and fax numbers.

D. Email address and contact informa�on atached.

E. Date when organiza�on was formed.

F. If incorporated, what year did you incorporate?

G. How many years have you engaged in the contrac�ng business under your present firm or trade name?

H. Detail the background and experience of the principal members of your organiza�on, including the officers.

I. What are your contracts on hand? Provide a schedule of contracts and an�cipated date(s) of comple�on.

J. Describe your firm’s qualifica�ons and character of work.

K. Have you ever failed to successfully and/or sa�sfactorily complete any work awarded to you?

L. Have you ever been in default on a contract? If so, where, and why?

M. For the past five (5) years have your firm had any judgements filed against it for failure to pay materials suppliers, any damages to property or any other reason under contract? If so, please provide a list of judgments and explana�ons, if applicable.

N. For the past five (5) years have your firm had any liens, judgements, or cer�ficates of indebtedness for failure to pay taxes or workers’ compensa�on insurance? If so, please provide a list of any liens, judgements, or cer�ficate of indebtedness and explana�ons, if applicable.

O. Upon request, can you provide any other informa�on that may be required by the City of Litle Rock?

P. Please detail your wastewater containment system that complies with EPA and ADEQ regula�ons.

2.4 GENERAL REQUIREMENTS

A. All aspects of the project must meet current Federal ADA Regula�ons and Standards.

B. Vendors shall be in compliance with the requirement of Act 150 of 1965 of the State of Arkansas, effec�ve

June 3, 1965, (codified as amended at Ark. Code Ann. §§ 17-25-301 through 17-25-316), which is the current Arkansas State Licensing Law for Contractors. The Vendor shall indicate on the bid form the current license number as issued by the applicable licensing en�ty.

C. The Vendor shall agree to commence work under this contract with 10 calendar days a�er they receive the writen “No�ce to Proceed” of the City and to fully complete the project within XXXX consecu�ve calendar days therea�er as s�pulated in the specifica�ons.

D. It is expressly agreed that Contractor is ac�ng as an independent contractor in performing the Work described herein.

E. Arkansas State Contractor License. Bidders must provide a current copy of their Arkansas State Contractor

License prior to the contract award.

2.5 INSURANCE AND WARRANTIES

The Vendor shall carry the following insurances throughout the term of the contract and any extension thereof.

Prior to award of a resul�ng contract, the Vendor must provide a Cer�ficate of Insurance naming the City of Litle Rock as addi�onal insured.

Workmen’s Compensation (statutory requirements) Comprehensive General Liability – one million dollars ($1,000,000) Personal Injury – one million dollars ($1,000,000) Property Damage and other liabilities – one million dollars ($1,000,000)

2.6 PAYMENT STRUCTURE

A. The Vendor shall submit all invoices resul�ng from contract purchase order to the City of Litle Rock’s Accounts Payable Department.

City Of Litle Rock Accounts Payable Division Department of Finance Room 315 500 West Markham Litle Rock, AR 72201

Email preferred: accountspayable@litlerock.gov

B. The City follows a standard thirty (30) day net terms.

2.7 PRICING

A. Any cost not identified by the successful Vendor but subsequently incurred in order to achieve successful operation shall be borne by the Vendor.

B. To allow time to evaluate responses, prices shall be valid for ninety (90) days following the bid opening.

C. Pricing shall include all associated costs. The city will not pay any cost not listed in the Vendor’s price proposal—unless the city agrees in writing—even if it’s later required for services, equipment, or service quality.

D. The city should receive any discounts offered by, or available to the Vendor. For term contracts the beginning date for computing discounts will be the date of invoice or the date of delivery and acceptance, whichever is later.

E. Prices quoted are to be net prices. If the Vendor makes an error in extending total prices, the city may accept the lesser amount whether reflected by extension or by the correct multiple of the unit price.

F. Any prices in the response have been arrived at without collusion.

mailto:accountspayable@littlerock.gov

G. All bid pricing shall be quoted in U.S. dollars and cents ($).

SECTION 3 – PERFORMANCE MATRIX

The City seeks to collaborate with the Vendor and other stakeholders to enhance accountability and contract management, improve results, and adjust the delivery of products and/or services based on learning what works.

Metric Data Source Data Frequency Responsibility Review Cadence

1. Department Records [Department]

2. Department Records [Department]

3. Department Records [Department]

Vendor Performance Report (Ad-hoc)

Vendor Performance Review Form

As Needed – At Least Once Per Contract

City of Little Rock Procurement Division

Vendor Performance Review

Annually City of Little Rock Procurement Division

Annually

SECTION 4 – CONTRACT MANAGEMENT

4.1 COMMUNICATION PLAN

A. To manage this contract and the goals outlined in sec�ons herein, the City will collect performance data and regularly discuss performance metrics with selected Vendors.

B. The Vendor update mee�ng shall occur monthly at an agreed-upon �me and date. Upon mutual agreement, the par�es may move to this mee�ng if necessary to avoid scheduling conflicts, holidays, or similar occurrences. Any changes or cancella�ons to a mee�ng shall be communicated at least twenty-four (24) hours in advance.

4.2 JOINT VENTURE

A. A joint proposal submited by two or more Vendors is acceptable.

B. In the event of a joint venture, documenta�on must be submited with the proposals iden�fying all par�cipa�ng business en��es.

C. Prior to the award, a binding agreement between the par�cipants must be provided. The City will recognize both companies as one en�ty.

D. The City shall have a single point of opera�onal contact with the en�ty that is formed pursuant to this provision.

E. Two companies with the same physical address or with a single point of opera�onal contact will be considered one en�ty.

SECTION 5 – SUPPLEMENTAL DOCUMENTATION

A. City of Little Rock Ordinance 20,482 § 1, 10-3-11, Sections 18.51 – 18.53:

https://library.municode.com/ar/little_rock/codes/code_of_ordinances?nodeId=COOR_CH18MIPROF_AR

TIIOFINPUPEOR

B. Act 1068 – “To Repeal The Arkansas Prevailing Wage Law; And To Provide Flexibility To Cities And Counties For Capital Construction Projects; And To Declare An Emergency:

https://www.arkleg.state.ar.us/Bills/Detail?ddBienniumSession=2017%2F2017R&measureno=sb601

SECTION 6 – CONTRACT

6.1 NEGOTIATIONS

A. If the City chooses, nego�a�ons may be conducted with the highest-ranking prospec�ve Vendor. Nego�a�ons are conducted at the sole discre�on of the City.

B. If nego�a�ons fail to result in a contract, the City may begin the nego�a�on process with the next highest ranking prospec�ve Vendor. The nego�a�on process may be repeated un�l the an�cipated successful Vendor has been determined, or un�l such a �me the City decides not to move forward with an award.

6.2 ISSUANCE OF CONTRACT

A. Any resultant contract of this bid solicita�on is subject to City approval processes which may include board review.

6.3 COOPERATIVE USE

A. The City of Litle Rock, as the issuing office for this solicita�on, shall be the leading agency for this contract.

Other governmental en��es may par�cipate in any contract resul�ng from this solicita�on that falls under its scope of work throughout the life of the contract.

B. The Vendor must agree to offer the same pricing, terms, and condi�ons to par�cipa�ng governmental en��es as outlined in this solicita�on.

6.4 LIABILITY

The City of Litle Rock shall not assume liability or obliga�on on behalf of any other governmental en�ty that may use any contract resul�ng from this solicita�on. All purchases and payment transac�ons shall be made directly between the Vendor and the reques�ng en�ty

SECTION 7 – INQUIRES AND SUBMISSION INSTRUCTIONS

Bid submissions must be submited electronically via LRPROCURE powered EUNA Brand Solu�ons prior to the bid closing data. Bid Closing Date is listed under “Important Events.

Any ques�ons or inquiries regarding a bid solicita�on must be submited prior to the Ques�ons Due Date.

Ques�ons Due Date is listed under “Important Events.” Once this date has passed, no further communica�on shall occur between City of Litle Rock and suppliers or service providers.

For any system-related ques�ons, technical errors and/or help, please contact EUNA Technical Support or using the Help Buton or at support@gobonfire.com Mon-Fri 8:00am-8:00pm EST.

https://library.municode.com/ar/little_rock/codes/code_of_ordinances?nodeId=COOR_CH18MIPROF_ARTIIOFINPUPEOR https://library.municode.com/ar/little_rock/codes/code_of_ordinances?nodeId=COOR_CH18MIPROF_ARTIIOFINPUPEOR https://www.arkleg.state.ar.us/Bills/Detail?ddBienniumSession=2017%2F2017R&measureno=sb601 https://littlerock.bonfirehub.com/ mailto:support@gobonfire.com

Bids Submissions may be revised and resubmited prior to the Bid Closing Date. Only submited submissions will be considered.

SECTION 8 – TERMS AND CONDITIONS

All prospec�ve Vendors who submit a proposal agree to be bound by the City of Litle Rock Standard Terms and Condi�ons for Vendors and the online EUNA Terms & Conditions.

https://www.littlerock.gov/media/22981/standards-and-conditions-2025.pdf https://www.littlerock.gov/media/22981/standards-and-conditions-2025.pdf https://www.bonfire.com/terms-and-conditions/