Solicitation for Architect / Engineer Services

July 6, 2026

SLCC2026-W1026

ENGINEERING SERVICES

SLCC AAB 101 Office Remodel

Existing suite needs to be reconfigured as a combination of open office, hot-desking, hoteling space, and break out rooms

NOTICE TO ARCHITECTS / ENGINEERS

Salt Lake Community College is soliciting the services of qualified firms/individuals to perform consulting and design services for the following project:

AAB 101 Office Remodel

The proposed project is located in the AAB building at the Taylorville Redwood Road Campus: 4600 South Redwood Road at 1792 Community Blvd, Taylorsville, UT 84123. To better accommodate a collaborative working environment, and manage dynamic staff needs, the existing office suite will need to be reconfigured as a combination of open office, “hot-desking”, and hoteling space along with break out rooms, small conference/collaboration rooms, and private consultation spaces. The project will require demolition of existing spaces which may include offices, conference rooms, storage closets, etc. Currently there are 25 private offices, a group office, and some cubicles and desks in open spaces, which house approximately 35 staff members. The plan is to accommodate 45 to 50 people (comprised of full-time, part-time, and hybrid staff). We request a “value target design” approach.

Budget: $120000

Submittal dates for the required references, management plans, statements of qualifications, and interviews will be based on the Project Schedule included at the end of this Solicitation.

Salt Lake Community College reserves the right to reject any or all submittals or to waive any formality or technicality in any submittal in the interest of the State.

PROJECT DESCRIPTION

Scope Services and work to be performed:

· Architectural and engineering design services for the proposed suite remodel

· As-built verification

· Code approval – Building Code Solutions (BCS) and State Fire Marshal for code approval

· Construction Administration

· Communication & Risk Management Plan (3-5 hours)

· Schematic Design Budget and Pre-Construction Budget Timeline for completion:

· Construction window is anticipated to begin February 2027 Procedures:

· Parking permits to be coordinated with PM

· Access to be coordinated with PM and SLCC Key Office

· Schedule to be coordinated with PM

· Design and submittals to be approved by SLCC Facilities Services, coordinate with PM SLCC Facilities Services Support:

· SLCC project manager (PM) is assigned to the project who will support the design team, coordinate internally with other Facilities staff for resources, coordinate with user group, provide notice to campus community, coordinate with Utah DFCM and contractors.

· SLCC Planning & Design team to support design process and coordinate with user group.

· As-builts for existing buildings, infrastructure and utilities will be provided.

Post-project Retrospective (1-2 hours)

Services will be required for the full duration of the project during design, demo and construction. Design to begin right away, construction to begin upon the relocation of the current users – after February 1, 2027

Current copies of the DFCM General Conditions, Design Manual, and all Supplemental General Conditions are available on the DFCM web site at https://dfcm.utah.gov/construction-management/#documents, and are hereby made part of these contract documents by reference.

PROCUREMENT PROCESS

Salt Lake Community College intends to enter into an agreement with a firm to provide professional services as described.

The selection of the firm will be made using a Value Based Selection (VBS) system. The Project Schedule lists the important events, dates, times and locations of meetings and submittals. The terms of the project schedule are hereby incorporated by reference and must be met by the selected firm.

1. Solicitation for Programming and A/E Documents

The Solicitation for Programming and A/E Services documents consist of all of the documents listed in the Table of Contents and all said documents are incorporated in this solicitation by reference.

2. Contact Information

Except as authorized by the Buyer or as otherwise stated in the solicitation or the pre-submittal meeting, communication during the selection process shall be directed to the specified Buyer. In order to maintain the fair and equitable treatment of everyone, A/Es shall not unduly contact or offer gifts or gratuities to SLCC, any Board officer, employee or agent of the State of Utah, users or selection committee members in an effort to influence the selection process or in a manner that gives the appearance of influencing the selection process.

This prohibition applies before the solicitation is issued, as the project is developed, and extends through the award of an agreement. Failure to comply with this requirement may result in a disqualification in the selection process. A/Es should be aware that selection committee members will be required to certify that they have not been contacted by any of the A/Es in an attempt to influence the selection process.

3. Requests for Information Last Day to Submit Questions

All requests for information or questions regarding this project must be submitted via U3P no later than the time and date listed in the Project Schedule.

4. Project Schedule.

The Project Schedule lists the important events, dates, times, and locations of meetings and submittals that must be met by the A/E. Design to begin right away, construction to begin upon the relocation of the current users – after February 1, 2027

5. Mandatory Pre-Submittal Meeting

A Meeting will not be held for this project.

6. Submittal Due Dates and Times

All required submittals must be submitted electronically on U3P by the date and time listed in the Project Schedule. Submittals received via email or other method will not be accepted. When submitting a proposal electronically through U3P, please allow sufficient time to complete the online forms and to upload proposal documents. The solicitation will end at the deadline. If a firm is in the middle of uploading documents when the deadline arrives, the system will stop the upload process and the submission will not be accepted by U3P, and the attempted submission will be considered late and ineligible for consideration.

7. Addendum

All references to questions and requests for clarification will be in writing and issued as addenda to the Solicitation for A/E Services. The addenda will be posted on U3P. Any addenda issued prior to the submittal deadline shall become part of the Solicitation for A/E Services and any information required shall be included in your submittal.

8. Past Performance and References

The State of Utah, Department of Facilities and Construction Management (DFCM) rates each firm’s performance on every project worked (rating scale: 1 = low; 5 = high). The rating may include comments from agencies. Ratings on completed DFCM projects over the previous five years will be provided to the evaluation committee for their consideration in evaluating and scoring the past performance of each entity.

DFCM Past performance ratings are available for your review at your request from DFCM. Requests shall be made prior to the final question deadline.

If a firm has not completed at least three DFCM projects in the last five years, they shall provide by the time indicated in the schedule, a list of references on all similar projects that were completed by the firm in the last five years. All references shall be for projects in which the firm was the prime firm and held a contract directly with the owner.

The non-DFCM ratings will be used to augment the DFCM ratings, if there are any, for a total of at least three past performance ratings.

It is the firm’s responsibility to provide adequate references. Firms that fail to meet the minimum of three ratings will be disqualified.

For non-DFCM projects provide the following information:

Size of project in dollars.

9. Management Plan and Statement of Qualification Submittal The submittal for management plan and statement of qualifications shall be combined into one document. The Schedule and Termination and Debarment Statement are not included in the page limitation. Submittals must be provided electronically through U3P by the date listed in the Project Schedule. Late submittals will be considered nonresponsive and will be disqualified.

The submittal shall be organized and include the following:

· Letter of Introduction on firm letterhead including point of contact, email address, phone number, and mailing address.

· Organizational Chart – including Team Resumes, Project Roles, and individual Architectural/Engineering license numbers.

· Strength of Team: Firms will be required to develop and submit a plan demonstrating the experience and qualifications of the firm and the project team. The plan should describe what talents their team brings to the project, how their knowledge of the subject will provide benefit to the process, how the team has been successful in the past and how that relates to this project. Also include information on similar projects that have been completed by the firm and project team members. Include the relevant experience for each of the items as outlined in the Strength of Team Evaluation Criteria under Section 13.

· Project Management Approach: Describe your processes for managing each of the responsibilities as outlined in the Project Management Approach Evaluation Criteria under Section 13.

· Project Specific Experience: Demonstrate relevant experience for each of the items as outlined in the Project Specific Experience Evaluation Criteria under Section 13.

· Project Schedule – 11” x 17” pages may be utilized for the proposed project schedule. Indicate critical dates and other information in sufficient detail for the selection committee to determine if the time frames are reasonable.

· Termination and Debarment Statement and Miscellaneous Information

· Past Performance and References – DFCM past performance Rating and/or Non-DFCM References.

10. Evaluation Committee

The Evaluation Committee may be composed of individuals from SLCC, DFCM, and/or a representative from the design or construction disciplines.

11. Termination or Debarment Certifications

The firm must submit a certification that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from soliciting work by any governmental department or agency. The firm must also certify that neither the firm nor its principals have been terminated during the performance of a contract or withdrew from a contract to avoid termination. If the firm cannot certify these two statements, the firm shall submit a written explanation of the circumstances for review by SLCC. Firms are to submit these certifications with their Statement of Qualifications.

12. Interviews

Interviews may be conducted at the discretion of SLCC.

13. Evaluation Criteria

The following criteria will be used in ranking each of the teams. The criteria are not listed in any priority order. The selection committee will consider all criteria in performing a comprehensive evaluation of the proposal. Weights have been assigned to each criteria in the form of points.

A. Strength of Team. 80 points

B. Project Management Approach. 120 points

TOTAL POSSIBLE POINTS: 200 POINTS

** Points will be totaled, and the highest point total will determine the best value to SLCC**

14. Fee Negotiation

Following selection of a programming firm by the Selection Committee and prior to the award of the programming agreement, SLCC will negotiate the final agreement fee with the top ranked firm. Should SLCC be unable to agree to a satisfactory contract with the top ranked firm at a price that SLCC determines to be fair and reasonable to the State, discussions with that firm shall be formally terminated. Negotiations will then be undertaken with the second ranked firm. This process will be repeated until an agreement is reached or SLCC determines that it is in the best interest of the State to initiate a new selection process.

15. Form of Agreement

At the conclusion of negotiations, the selected A/E will be required to enter into agreements using the attached forms of the Professional Services and Design Agreement between SLCC and Architect/Engineer.

16. Licensure

The A/E shall comply with and require its subconsultants to comply with the license laws of the State of Utah.

PROJECT SCHEDULE

Solicitation for Programming and A/E Services Available

Last Day to Submit Questions

Addendum Deadline (exception for bid delays)

Short Listing by Selection Committee, if applicable.

Announcement of Finalists

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