6-PWO129617 General Requirements.pdf
PDF 183 KB Posted
- Attached to
- SLCo PWO129617 Aluminum Sign Blanks - RFC
- Solicitation number
- SLCo PWO129617 Aluminum Sign Blanks - RFC
- Issued by
- Salt Lake County, Utah
About this file
This is a General Requirements document for Request for Bids (RFC) PWO129617 issued by Salt Lake County Contracts and Procurement on behalf of Public Works Operations for the supply of aluminum sign blanks. The solicitation invites qualified vendors to submit bids for provision of these products, with the resulting contract having a six-year term effective upon execution. While no minimum or maximum purchase quantities are specified, the approximate annual purchase amount is estimated at $50,000 for planning purposes only. All delivery must be FOB destination with freight pre-paid, bundled and palletized, to Salt Lake County's specified location at 6404 S Airport Road, West Jordan, Utah 84088, between 7:00 a.m. and 3:30 p.m., with prior notification required at 801-580-8494. The contract will be awarded to the lowest responsive and responsible bidder meeting all specifications and offering the lowest overall cost including delivery charges.
Pricing terms require bid prices to remain firm for 12 months, with vendors required to submit a published price list or catalog as part of their bid submission or within five working days of notification. The contract utilizes a discount-off-list pricing methodology, whereby bidders submit a percentage discount applicable to their published price list, and this discount percentage remains fixed throughout the entire contract term. Price escalation requests may be submitted no less than 60 days prior to the effective date and require written approval from the Purchasing Agent with supporting documentation tied to independent indices. Conversely, any price decreases must be passed immediately to the County. Partial bid submissions may be deemed non-responsive. Bidders must submit complete information through the Bonfire-Utah Public Procurement Portal, with all questions due by specified deadlines. Orders will be placed by phone or in writing, with invoices submitted electronically to purchasing-ops@saltlakecounty.gov or by mail to the specified address.
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Text version
PWO129617 ALUMINUM SIGN BLANKS
Request for Bids and Resulting Contract
GENERAL BID REQUIREMENTS
1.0 SCOPE:
Salt Lake County Contracts and Procurement, on behalf of Public Works Operations invites your company to bid on providing aluminum sign blanks.
2.0 CONTENTS:
If any provision or specification in this "Request for Bids and Resulting Contract" (RFC) is ambiguous or is disputed by a bidder, the bidder must notify the County Contracts and Procurement Division prior to the opening of the bids. No dispute or protest concerning the ambiguity of these specifications or provisions of this RFC shall be accepted following opening of the bids.
3.0 QUESTIONS:
Questions shall be submitted through Bonfire – Utah Public Procurement Portal. Questions are due prior to the question date and time specified. If a question/answer changes the RFC document, the change will be released in an addendum. DO NOT contact the Agency, Division, Department, or other County officers or employees.
4.0 CONTRACT TERM:
The contract resulting from this solicitation will become effective on the date of execution with a six (6) year term. The County reserves the right to review the contract on a regular basis regarding performance and cost analysis and may negotiate price and service elements during the term of the contract.
5.0 ANNUAL PURCHASES:
No minimum or maximum quantity or purchases under this contract can be specified.
For information purposes only and not as a guarantee of usage by the County, approximate annual amount under this contract may be $50,000.00
6.0 DELIVERY :
The bid pricing being offered must include delivery charges and be shipped FOB destination, Freight Pre-Paid. Product is to be bundled and palletized when shipped.
Salt Lake County Attn:
Doug Swain
6404 S Airport RD. West Jordan, UT 84088
Between the hours of 7:00 a.m. and 3:30pm
Please call before delivery 801-580-8494
7.0 AWARD:
Contract will be awarded to the lowest responsive, responsible bidder bidding the lowest overall cost including delivery and meeting specifications.
8.0 PRICING:
County will determine the low bidder based upon price(s) bid on the attached bid schedule. The price to be paid by County upon each order placed under the contract(s) will be the price that the successful bidder submitted for that item. Bid price(s) are to remain firm for 12 months.
The price schedule contains only a sample of those items described above which contactor will be expected to supply. Note: Sample items do not represent a firm order nor a promise to order any number or quantity of materials. The list contains some of the sizes most commonly purchased. The purpose of the list is to illustrate bidders' pricing methods for award analysis and to establish a pricing discount in a resulting contract.
Items listed on the sample listing shall have the same "% discount off list" as all items offered on your published price list. The discount off list price bid shall be applied to all items supplied by the vendor and would be the price paid by the County in a resulting contract.
Bidders must include a catalog or price list or point to a publicly available pricing list available via the internet as part of their bid. If the list prices are posted on the internet, provide the website address and access information to view the current price list.
If a copy of the current list price is not submitted with the bid submittal, it will be required within five (5) working days after notification by County or the bid may be deemed non-responsive.
The bidder is responsible to submit to Public Works Operations any updated price list within fourteen (14) days of the distribution. Published list prices may change during the contract, but the discount shall remain unchanged during the entire life of the contract.
9.0 PARTIAL BID SUBMISSION:
Submission of a partial listing of items on the bid schedule sample list may result in your bid being deemed non-responsive.
10.0 PRICE ESCALATION I DE-ESCALATION:
Pricing must be guaranteed for 12 months. The supplier may issue a written request for price escalation at least 60 days prior to the effective date. The request must include sufficient documentation supporting the request. Justification for a price increase should be linked to an independent index or indicator not controlled by either the County or the seller. Any price escalation to the contract must be approved by the Purchasing Agent in writing. Price decreases shall be passed on to the County immediately.
11 ORDER PLACEMENT & INVOICING:
County will place order by phone or in writing. Invoices shall be sent to:
Electronic: (preferred) purchasing-ops@saltlakecounty.gov
By Mail:
Salt Lake County Attn: Public Works Operations A/P 6404 W 6960 S, Floor 2 Midvale, UT 84084 mailto:purchasing-ops@saltlakecounty.gov
| 1.0 SCOPE: |
| 2.0 CONTENTS: |
| 3.0 QUESTIONS: |
| 4.0 CONTRACT TERM: |
| 5.0 ANNUAL PURCHASES: |
| 6.0 DELIVERY : |
| 7.0 AWARD: |
| 8.0 PRICING: |
| 9.0 PARTIAL BID SUBMISSION: |
| 10.0 PRICE ESCALATION I DE-ESCALATION: |
| 11 ORDER PLACEMENT & INVOICING: |
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