6-PT Tests Scope of Work 2025 final.pdf

SPECIFICATIONS AND REQUIREMENTS

A. Introduction

The Environmental Monitoring Laboratory and Wastewater Services Laboratory conducts analyses for a variety of projects to support the county efforts to better manage and protect environmental resources and ensure compliance with regulatory policies.

B. Scope of Work:

This open contract is for providing proficiency tests samples in accordance with NELAP accreditation per the Specifications and Requirements in these instructions for the Environmental Monitoring Laboratory, Natural Resources Division and the Wastewater Services Laboratory

C. Open-End Contract Open-End/Indefinite Quantity Contracts. This solicitation is not for a definite quantity of goods or services and is for an open-end/indefinite quantity contract. The County shall purchase the guaranteed minimum quantity of goods or services (if any) stated in the solicitation but may exceed that minimum amount, and the Contractor shall provide all amounts ordered by the County, limited only by any maximum quantity (if any) stated in the solicitation. The County may issue purchase orders on this solicitation as and when required; issue a blanket purchase order for individual agencies; issue instructions for use of direct purchase orders by various County agencies; procure amounts above any stated guaranteed minimum quantity by any method from any other source(s); or do any combination of the foregoing. No delivery of goods or performance of services shall become due or be accepted without a written purchase order and delivery instruction by the County, unless otherwise expressly provided in the solicitation. Such order will contain the quantity, time of delivery, and other pertinent data. If the County requires delivery within a shorter period than the delivery time specified in the solicitation (if any), and if the Vendor is unable to deliver by that time at the contracted price, the County may obtain such delivery from other sources, without penalty or prejudice to the County, and such shall not be a violation of the contract. Unless otherwise stated in the solicitation, there is no guaranteed minimum quantity of goods or services. Any quantities stated are estimates only.

D. Vendor Specifications and Requirements:

1. Data entry of performance test analysis electronically with real-time evaluation of the results and with the ability to do the following:

1.1.1 Enter, upload, store, and retrieve data based on analyte, pass/fail score, and analyst name.

1.1.2 Submit results automatically to state lab program coordinators and any other regulating agency as required.

1.1.3 Automatic TNI method code field populating during data entry

2. Customizable and MS Excel exportable data reports with the following:

2.1.1 Access to historical PT data

2.1.2 Exception reports to identify failing results and track accreditation

2.1.3 Data evaluation reports for trend and statistical analysis

2.1.4 Analyst Demonstration of Capability support through report generation

3. Quick response performance tests for all parameters listed, with a 48-hour response time for the purpose of correcting deficiencies as soon as possible.

4. Historical database of past performance by analyte for the purpose of identifying trends.

5. Availability of chemists during 12-hour workday for technical assistance.

6. A minimum of 5 years as a TNI certified PT provider for all parameters in the above list.

7. Minimum average number of participants per study of at least 100.

8. Certificate of analysis for all Quality Control Samples.

9. PT sample options with quick turn-around and vendor response

E. Shipping:

a. Shipping is desired within seven (3) calendar days after receipt of purchase order, to be received within hours of operation Monday thru Friday, 8:00 am – 4:00 pm, excluding holidays and weekends.

Water & Wastewater Services (WWS) 2555 West Copans Road Pompano Beach, FL 33069

Broward County Environmental Laboratory 3211 College Avenue, Davie, FL 33314

F. Prices/Charges and Fees

a. All prices per parameter are firm for the duration of the agreement and must include shipping and handling, unless otherwise stated in the solicitation by a separate line.

b. The county is exempt from Federal and State of Florida taxes on direct purchases of tangible property.

c. Vendors are to be cautioned to examine specifications, unit prices and all other special conditions pertaining to this solicitation, as no additional fees not initially included in the solicitation may be added or changed after the award.

d. Any additional surcharges must be included in the solicitation as part of the unit

G. Questions and Answers: The County provides a specified time for Vendors to ask questions and seek clarification regarding the solicitation requirements. All questions or clarification inquiries must be submitted through Bonfire BPRO by the Questions due date. The County will respond to questions in Bonfire BPRO (Messages section).

H. Submittals: Vendor MUST submit its solicitation response electronically through Bonfire BPRO and receive a Submission Receipt. It is solely the Vendor’s responsibility to ensure its response is submitted and received through Bonfire BPRO by the closing date and time. The County will not consider solicitation responses received by other means. Vendors are encouraged to submit in advance of the closing date and time. Refer to the Purchasing Division website or contact Bonfire for submittal instructions. In the event that the Vendor is having difficulty submitting a document, immediately notify the Purchasing Agent and then contact Bonfire BPRO for technical assistance.

THE COUNTY PREFERS FOR THE VENDOR TO ACCEPT CREDIT CARD PAYMENT