Louisville Jefferson County

Metro Government

Public Works and Assets

Traffic Calming Vertical Deflection Device Installation

BID

IFB260215

Milestone Date: Released 04/23/2026

Questions Due 05/07/2026

Submissions Due 05/14/2026

BID

TABLE OF CONTENTS

1. Instructions to Bidders

2. Specifications

3. Evaluation Criteria

4. General Provisions

5. Hold Harmless Agreement and Indemnification Clause and Insurance Requirements

6. Human Relations Commission Required Documentation

7. Attachments

a. Attachment A – Neighborhood Traffic Calming Program Speed Hump Guideline

b. Attachment B – Bid Schedule

c. Attachment C - Traffic Calming Devices Diagrams

SECTION 1

INSTRUCTIONS TO BIDDERS

1.1. Introduction

The Louisville/Jefferson County Metro Government (“Metro Government”) is now accepting Bids for Traffic Calming Vertical Deflection Device Installation.

The process of accepting Bids and choosing the successful Bidder shall be by Competitive Sealed Bidding. The Metro Government, if it chooses to award a contract based on this Bid, shall do so on the basis of lowest bid price or best evaluated bid.

1.2. Considerations Prior to Submitting a Bid

1.2.1. Revenue Commission

If you are a Metro Government vendor or you are doing business in Metro Louisville, you should already be registered with the Revenue Commission and have all of your required taxes paid. If you become the successful Bidder, you must be properly registered with the Revenue Commission and have all of your required taxes paid prior to the award of a contract.

You must provide your Revenue Commission Number on the Bidder Information and Bid Signature Document, unless you do not yet have one. Contact the Louisville Metro Revenue Commission at (502) 574-4860 for information related to obtaining an account number or verifying current compliance.

1.2.2. Human Relations Commission

There are two affirmative action requirements which apply to Metro Government Contracts: a) Affirmative Action in Employment and b) Affirmative Action in the subcontracting of Minority, Female and Handicapped-owned businesses.

1.2.2.1. Affirmative Action in Employment

1.2.2.1.1. The Louisville Metro Human Relations Commission (“HRC”) is required determine whether contractors’ employment policies assure employment opportunities are available to all citizens without regard to race, color, religion, national origin, marital status, handicap, sex, sexual orientation or gender identity, or age.

1.2.2.1.2. To make this determination, the HRC will make an inquiry of the successful Bidder pursuant to Louisville Metro Ordinances Section 37.27.

1.2.2.1.3. If you are contacted by Purchasing Division staff notifying of award, and you have not already been “HRC Prequalified”, you will need to contact the HRC at 502-574-3631 for information and assistance on procedures to follow in becoming approved and qualified.

1.2.2.1.4. Bidder acknowledges that the resulting Agreement from this IFB is subject to Louisville/Jefferson County Metro Government Ordinances §37.25-§37.36 and failure to comply with the terms of those Ordinances will be cause for suspension, termination or cancellation of a contract executed hereunder, or rejection of Bidder’s Bid.

1.2.2.2. Affirmative Action in Subcontracting

1.2.2.2.1. Generally, either a Bidder will use subcontractors or it will do all the work itself.

1.2.2.2.2. If Not Using Subcontractors, you must complete and sign Form GFE-1, which is included with this Bid in the HRC’s “Good Faith Efforts Requirements” document, to indicate work will be self-performed.

1.2.2.2.3. Failure to include a completed Form GFE-1 with your bid will cause the bid to be rejected and deemed nonresponsive.

1.2.2.2.4. If Using Subcontractors, you must follow the instructions and complete the forms in the “Good Faith Efforts Requirements” document included with this bid. This includes but is not limited to making the required good faith effort, as that term is defined in the document.

1.2.3. LMCO Louisville Metro Codified Ordinance Policy Certifications LMCO 112.30

1.2.3.1. Per LMCO 112.30(D):

1.2.3.1.1. Vendors who apply for business with Louisville Metro must follow the practice that initial vendor employment applications not contain a "box" or a question of inquiry on the initial application regarding an applicant's prior criminal history and applicants shall not be required to check or otherwise fill in a "box" or respond to an inquiry regarding an applicant's prior criminal history on the vendor's initial employment application, unless as otherwise provided by or required by state and federal law.

1.2.3.1.2. Failure to adhere to this requirement shall cause your submission not to be considered for award. Louisville Metro shall retain at all times the authority to deny, rescind, revoke, terminate or not renew a contract with a vendor for failing to comply with the standards established by LMCO 112.30.

1.2.4. Requirements Regarding Sexual Assault and Sexual Harassment in the workplace, per

LMCO 39.220-224:

1.2.4.1. Per LMCO 39.222: An Organization executing a contract valued at $50K or more (“Covered Entities" shall not execute any settlement agreement concerning workplace sexual assault, sexual harassment, failure to prevent same or which concern claims of retaliation against a person reporting such matters if such an agreement prevents or restricts the disclosure of factual information related to such claims filed in a civil action or a complaint filed in an administrative action.

1.2.4.2. Reporting Requirements. Per LMCO 39.221: Each covered entity shall annually report to Louisville Metro internal complaints of workplace sexual harassment and sexual assault by employees who reside or work in Louisville/Jefferson County. The report shall be submitted to the Office of Equity.

1.2.4.3. Nondisclosure Agreements. Per LMCO 39.223: No covered entity shall, in exchange for a raise or bonus, or as a condition of employment or continued employment, require an employee to sign any agreement that prohibits the disclosure of information about unlawful acts in the workplace. “Information about unlawful acts in the workplace" includes, but is not limited to, information pertaining to harassment or discrimination or any other conduct that the employee has reasonable cause to believe is unlawful.

1.3. Preferences

1.3.1. Minimum Wage Preference

1.3.1.1. Per Louisville Metro Ordinance Chapter §37.56, preferences shall be given to businesses, which provide their employees a minimum wage equal to or exceeding the minimum wage set forth in §37.55 ("minimum wage business") which is currently $10.10/hour. This minimum wage rate is the rate set by Louisville Metro Council for all full-time Louisville Metro employees.

1.3.1.2. If a business provides its employees at least $10.10/hour, regardless of location or position, the offer price in the Bid shall be reduced by 5% for the purpose of determining which offer is most advantageous to Metro Government.

1.3.1.3. If this Bid is for services, and the business intends to use subcontractors to perform all or part of the work required under the contract, the business shall not subcontract more than 20% of the work to non-minimum wage businesses unless such services are not available from minimum wage businesses.

1.3.1.4. If a business receives the Minimum Wage Preference and is awarded a contract under this Bid, then it must post a sign of the $10.10 minimum wage rate in a conspicuous place and manner so as to inform employees and the public of your minimum wage policy.

1.3.1.5. If you certify your business as a minimum wage business, are subsequently awarded a contract, and the Metro Government discovers you do not pay your employees at least $10.10 per hour, your business will be liable to the Metro Government for 30% of the amount of the contract awarded.

1.3.1.6. You must complete the Minimum Wage Preference Certification on the Bidder Information and Signature Page included in this Bid.

1.3.2. Local Vendor Preference

The Metro Government gives Bids submitted by local vendors a preference.

1.3.2.1. To qualify as a local vendor, a company must:

1.3.2.1.1. Be established in the Louisville Metropolitan Statistical Area (“MSA”), as defined by the United States Census Bureau for twelve (12) consecutive months.

1.3.2.1.2. Possess a current Louisville Revenue Commission account number.

1.3.2.1.3. Have its headquarters located in the Louisville MSA or have a branch office currently located in the Louisville MSA for at least twelve (12) consecutive months prior to the broadcast date of this Bid.

1.3.2.1.4. Determine whether the City or County within the Louisville MSA in which your business is located has the required reciprocal ordinance which recognizes business located within the Louisville MSA as local businesses for the purpose of a procurement preference. If that City or County does have such an ordinance, you must include a copy of that document in your response to this

IFB.

1.3.2.1.5. Utilize local businesses to furnish at least 75% of the services under a contract awarded hereunder unless such services are not available locally.

1.3.2.2. If the Metro Government determines your business is a local business, based on the standards described here, then your business shall receive a 5% reduction of the total amount you propose or 5 points added to your evaluated Bid total, depending on the type of bid evaluation process the Metro Government has decided to use.

1.3.2.3. If the Metro Government concludes your business is a local business for the purposes of this Bid, and that determination is based on false information, the Bidder shall be subject to a fine equal to 25% of the price quoted in this Bid.

1.3.2.4. Any petition challenging the designation or award of local vendor preference shall follow the procedures set forth in LMCO §37.03.

1.3.3. Kentucky Statutory Preferences

The Commonwealth of Kentucky requires the Metro Government to apply certain purchasing preferences as set forth in Kentucky Revised Statutes (“KRS”) Sections 45A.470, 45A.490, 492 and 494.

1. Kentucky Correctional Industries: Products made by the Department of Corrections, Division of Prison Industries, shall receive a preference equal to twenty (20) percent of the maximum points awarded to a bidder in a solicitation. (KRS 45A.470, 200 KAR 5:410)

2. Qualified bidder status: Kentucky Industries for the Blind, Incorporated, any nonprofit corporation that furthers the purposes of KRS Chapter 163, or a qualified nonprofit agency for individuals with severe disabilities as described in KRS 45A.465(3) shall receive a preference equal to fifteen (15) percent of the maximum points awarded to a bidder in a solicitation.

a. A bidder claiming qualified bidder status shall submit along with its response to a solicitation a notarized affidavit which affirms that it meets the requirements to be considered a qualified bidder. The required affidavit form can be obtained by going to Metro Louisville Metro Government’s Purchase webpage:

https://louisvilleky.gov/government/management-budget/procurement.

https://louisvilleky.gov/government/management-budget/p

3. Reciprocal Preference (KRS 45A.490-494)

a. KRS 45A.490 Definitions for KRS 45A.490 to 45A.494.

1. "Contract" means any agreement of a public agency, including grants and orders, for the purchase or disposal of supplies, services, construction, or any other item; and

2. "Public agency" has the same meaning as in KRS 61.805.

b. KRS 45A.492 Legislative declarations. The General Assembly declares:

1. A public purpose of the Commonwealth is served by providing preference to

Kentucky residents in contracts by public agencies; and

2. Providing preference to Kentucky residents equalizes the competition with other states that provide preference to their residents.

c. KRS 45A.494 Reciprocal preference to be given by public agencies to resident bidders -- List of states -- Administrative regulations.

1. Prior to a contract being awarded to the lowest responsible and responsive bidder on a contract by a public agency, a resident bidder of the Commonwealth shall be given a preference against a nonresident bidder registered in any state that gives or requires a preference to bidders from that state. The preference shall be equal to the preference given or required by the state of the nonresident bidder.

2. A resident bidder is an individual, partnership, association, corporation, or other business entity that, on the date the contract is first advertised or announced as available for bidding:

a. Is authorized to transact business in the Commonwealth; and

b. Has for one (1) year prior to and through the date of the advertisement, filed Kentucky corporate income taxes, made payments to the Kentucky unemployment insurance fund established in KRS 341.490, and maintained a Kentucky workers' compensation policy in effect.

3. A nonresident bidder is an individual, partnership, association, corporation, or other business entity that does not meet the requirements of subsection

(2) of this section.

4. If a procurement determination results in a tie between a resident bidder and a nonresident bidder, preference shall be given to the resident bidder.

5. This section shall apply to all contracts funded or controlled in whole or in part by a public agency.

6. The Finance and Administration Cabinet shall maintain a list of states that give to or require a preference for their own resident bidders, including details of the preference given to such bidders, to be used by public agencies in determining resident bidder preferences. The cabinet shall also promulgate administrative regulations in accordance with KRS Chapter 13A establishing the procedure by which the preferences required by this section shall be given.

7. The preference for resident bidders shall not be given if the preference conflicts with federal law.

8. Any public agency soliciting or advertising for bids for contracts shall make KRS 45A.490 to 45A.494 part of the solicitation or advertisement for bids.

A notarized affidavit form for Bidders, Offerors, and Contractors Claiming Resident Bidder Status can be obtained by going to Metro Louisville Metro Government’s Purchase webpage:

https://louisvilleky.gov/government/management-budget/procurement if a bidder wishes to include in their Bid. Unless there are bid from vendors from states that have a designated percentage or point procurement preference in that state, this preference will not apply.

1.4 Bid Submittal Requirements

1.4.1 All Bids must be signed by a duly authorized officer, agent or employee of the Bidder (See the

“Bid Signature Page” document). Bidder promises that the individual signing the Bid document for the Bidder has the authority to bind the Bidder.

1.4.2 Sealed Bids will be accepted until 3:00 p.m. EST on May 14th, 2026.

Louisville Metro Government uses a web-based portal for accepting and evaluating bids digitally (https://louisvilleky.bonfirehub.com/portal). Documents may be uploaded at any time during the open period. We strongly recommend that you allow sufficient time to complete uploading, submit and finalize your submission before the closing deadline.

If you have any technical questions related to your submission, please contact Bonfire at Support@GoBonfire.com.

You can also visit their help forum at https://bonfirehub.zendesk.com/hc.

1.4.3 Bids cannot be submitted through the portal after 3:00 p.m. EST on May 14th, 2026.

1.4.4 Any inquiries about this IFB shall be addressed in writing on the Bonfire portal.

1.4.5 Changes, Clarifications, Errors, Addenda:

1.4.5.1 Should a prospective Bidder find a discrepancy in or omissions from the specifications or be unclear as to what the specifications mean, the Bidder shall notify Metro Purchasing through the Bonfire portal. The Buyer will provide written clarification to all prospective Bidders. Bidder agrees that the Metro Government will not be responsible for any oral instructions.

1.4.5.2 Clarification of Submittal: The Metro Government may obtain clarification or additional information from a Bidder.

https://louisvilleky.gov/government/management-budget/p mailto:Support@GoBonfire.com https://bonfirehub.zendesk.com/hc

1.4.5.3 Changes/Alterations: Bidder may change or withdraw its Bid at any time prior to Bid closing date and time.

1.4.5.4 The Bidder must respond as required in this Bid; failure to make any required response or provide required information may cause rejection of the Bid as nonresponsive.

1.4.5.5 Once this Bid has been signed by Bidder and officially submitted to the Purchasing Department of the Metro Government, Bidder will not be allowed to alter or withdraw its Bid except with the written permission of the Director of Purchasing.

1.4.5.6 Addenda: The Metro Government may issue an addendum, or addenda, changing some aspect of the Bid. All addenda, if any, shall be considered in making the Bid, and such addenda shall be made a part of this Bid. Before submitting a Bid, it is incumbent upon each Bidder to be informed as to whether any addenda have been issued, and the failure to cover in the Bid any such addenda may result in disqualification of that Bid.

1.4.6 The Metro Government shall not permit a Bidder to withdraw its Bid for sixty (60) days after

Bids are opened, unless the Metro Government makes a specific exception in writing.

Further, Bid prices shall be firm for a minimum of six (6) months after the Bid closing date.

1.4.7 Metro Government shall not be responsible for any cost incurred by the Bidder in the preparation of its Bid.

1.4.8 When the Bidder signs its Bid and submits it to the Metro Government for consideration of award, the Bidder agrees that is offering to enter into a contract with the Metro Government subject to all the conditions herein, without exception. If the Metro Government decides to accept the Bidder’s offer, the Bidder agrees that the Metro Government creates a contract by signing the Bidder Information and Bid Signature Page contained in this Bid. Bidder agrees that the contract shall contain all of the conditions herein. Bidder agrees that nothing in this Bid is negotiable. “Condition”, as used here, means, but is not limited to meaning, requirements, terms, obligations, duties, specifications, etc. If the Bidder attempts to change any of the conditions in this Bid, whether in its Bid response or otherwise, the Metro Government shall reject Bidder’s Bid as nonresponsive. If Bidder considers any condition herein unacceptable to it, Bidder should not submit a Bid.

1.4.8.1 If Bidder submits any document which purports to be contractual, the Metro Government shall reject the Bid as nonresponsive. If Bidder submits any such document after the contract has been executed, Bidder agrees that the Metro Government may terminate that contract for cause immediately.

1.4.9 If the award is divided among or between vendors, written notification will be given to each vendor of the specific items covered on their respective contracts.

1.5 Buyer Information

Alan Cunningham Alan.cunningham@louisvilleky.gov

(502) 574-6397

SECTION 2

SPECIFICATIONS

BACKGROUND

Louisville Metro Public Works manages the installation of vertical deflection devices by request of Metro Council on Metro owned roadways within Jefferson County. In addition to basic maintenance of our roadways that includes paving, potholes, sidewalks, and alleys, Public Works is committed to safety through implementation of proven traffic calming methods. As funding is available and applications for projects are approved by Public Works for installation, expectations are for the successful contractor(s) to work expeditiously to complete the installation within the stated timeline.

In Fiscal Year 24 (July-June), contractors for Public Works installed 134 devices over 39 projects. In Fiscal Year 25, contractors successfully completed 141 devices over 39 projects valued at approximately $662,000. We expect a similar investment in the coming year and recognize potential for additional investment as additional funding sources are made available.

GENERAL SCOPE OF SERVICES

A. Louisville Metro Public Works is seeking proposals from qualified contractors to install vertical deflection devices. Those devices include speed humps, speed tables, and raised pedestrian crossings for traffic calming. The scope of work of this contract consists of installation of vertical deflection devices on existing roadways and shall include labor, materials, equipment, and incidentals necessary to complete the work.

a. Bidders should utilize Attachment C specifications on speed humps and speed tables/raised pedestrian crossings.

b. Bidders can also utilize FWHA’s Traffic Calming ePrimer for general guidance on traffic calming devices. Link to ePrimer can be found here:

i. https://highways.dot.gov/safety/speed-management/traffic-calming-eprimer/module-3-part-2

B. All vertical deflection devices will be required to meet ADA and Institute of Transportation

Engineers standards. Signage and pavement markings shall comply with current MUTCD and ITE’s recommended practice. Installation of devices must also comply with Louisville Metro Neighborhood Traffic Calming Program guidelines in Attachment A.

C. This is a unit pricing contract that will allow Public Works to award work on an ongoing basis as projects needs arise. Individual work orders may not exceed $50,000 per occurrence. Metro reserves the right to award alternative contracts to secondary or tertiary contractors.

WORK ORDER PROCEDURE

A. Under this contract, the contractor will designate a representative that will be responsible to Metro for all projects.

https://highways.dot.gov/safety/speed-management/traffic-calming-eprimer/module-3-part-2 https://highways.dot.gov/safety/speed-management/traffic-calming-eprimer/module-3-part-2

B. Once a project has been identified and a scope of work is completed, the contractor’s representative will be contacted with the project details. Metro or contractor may request an in-office, on-site, or virtual meeting to discuss project in more detail if necessary. Contractor will have 3 business days to accept work order and provide a detailed cost estimate using agreed upon unit pricing within the contract. Contractor representative will also include project timeline and schedule when project will be completed.

C. The Metro project manager will review the contractor’s proposed cost and project schedule.

Once approved, Metro project manager will provide a purchase order with a Notice to Proceed day. Work shall not start until a Notice to Proceed is given.

D. If the awarded primary contractor exhibits inability to complete or close out projects within 2 months of receiving the Notice to Proceed or does not meet the standards of quality, Metro Public Works may elect to utilize secondary or tertiary contractors. Failure to accept and provide cost estimate will result in immediate project award to secondary and then tertiary contractors.

E. The contractor will provide weekly and monthly schedules that cover all current work. In addition, the contractor agrees to attend regularly schedule project meetings as determined by Louisville Metro.

F. If the contractor continuously fails to adhere to the agreed schedules, Metro reserves the right to automatically award work to secondary or tertiary contractors. Work will continue to be awarded to other contractors until the primary contractor is determined to be back on schedule by Metro.

QUALITY ASSURANCE

A. All work is to be in accordance with the current editions of the Louisville-Jefferson County Metro Government Standard Specifications and Drawings, KYTC Standard Specifications for Road and Bridge Construction, Supplemental Specifications, KYTC Standard Drawings, MSD Specifications, Louisville Water Company Standard Specifications, Louisville Water company Service Rules and Regulations and Standard Drawings, and the Manual on Uniform Traffic Control Devices; unless otherwise specified in the Contract Documents. Where any conflicts exist between Division 100 of the Standard Specifications concerning contract administration and metro government procedures, Louisville Metro Government procedures shall apply.

WARRANTY

A. The Contractor warrants to Metro that materials and equipment furnished by the Contractor under the contract will be new and of good quality unless otherwise required or permitted by the Contract Documents, that the work will be free from defects not inherent in the quality required or permitted, and that the work will conform to the requirements of the contract documents. Work not conforming to these requirements, including substitutions not properly approved and authorized, may be considered defective. If required by Metro the Contractor shall furnish satisfactory evidence as to the kind and quality of materials and equipment.

B. The Contractor’s obligation to perform and complete the work in accordance with the Contract Documents shall be absolute. None of the following will constitute an acceptance of work that is not in accordance with the Contract Documents or a release of the

Contractor’s obligation to perform the work in accordance with the Contract Documents:

1. Observations by the Project Manager

2. Payment by Metro

3. Use or occupancy of any part of the work by the Metro

4. Any inspection, test or approval by others; or

5. Any correction of defective Work by Metro

C. Failure on the part of Metro to insist on strict performance by the Contractor of any provision of this Contract is not a waiver of Metro’s rights and/or remedies, nor shall it relieve the contractor from performing any subsequent obligations strictly in accordance with the terms of this Contract.

D. Metro may, at its option, waive compliance with any specific contract requirement. No waiver shall be effective unless in writing and signed by both Metro and the Contractor.

Written waivers shall be limited to the specified provisions of this Contract specifically referred to herein, and shall not be deemed a waiver of any other provisions. The written waiver shall not constitute a continuing waiver unless it states otherwise.

All work shall be warranted for three (3) years from the date of Final completion unless specified otherwise.

EQUIPMENT STORAGE

A. If approved by the Engineer in writing, permits for on-street overnight parking of the Contractor’s equipment may be issued providing such equipment, including barricades, cones, and any other safety devices, will be entirely contained within one traffic lane.

Otherwise, during non-working hours of each day, all equipment and signing devices required during the working hours shall be placed off the right-of-way. Personal vehicles will not be permitted to park within the right-of-way except in specific areas designated by the Engineer. The contractor must seek permission from the property owner to use any area outside of the ROW for storage or staging. All areas must be restored upon completion of work.

SITE CONDITIONS

A. The Contractor shall visit each project and note any variations from Public Works’ estimate.

Public Works will respond to the Contractor's request for approval within seven (7) days of receipt. A memo will be prepared with recommended corrections to document all needed measures. All changes to be approved in writing by Public Works prior to construction.

B. Prior to starting any activity that may remove existing pavement markings, the Contractor shall prepare scaled drawings showing the locations of existing centerlines, turning lanes and lane markings and submit to the Engineer before existing markings are removed.

C. Differing site conditions.

1. During the progress of the work, if subsurface or latent physical conditions are encountered at the site differing materially from those indicated in the contract or if unknown physical conditions of an unusual nature, differing materially from those ordinarily encountered and generally recognized as inherent in the work provided for in the contract, are encountered at the site, the party discovering such conditions shall promptly notify the other party in writing of the specific differing conditions before the site is disturbed and before the affected work is performed.

2. Upon written notification, the engineer will investigate the conditions, and if it is determined that the conditions materially differ and cause an increase or decrease in the cost or time required for the performance of any work under the contract, an adjustment, excluding anticipated profits, will be made and the contract modified in writing accordingly. The engineer will notify the contractor of the determination whether or not an adjustment of the contract is warranted.

3. No contract adjustment which results in a benefit to the contractor will be allowed unless the contractor has provided the required written notice.

4. No contract adjustment will be allowed under this clause for any effects caused on unchanged work.

SUSPENSIONS OF WORK ORDERED BY THE PROJECT MANAGER

A. If the performance of all or any portion of the work is suspended or delayed by the project manager in writing for an unreasonable period of time (not originally anticipated, customary, or inherent to the construction industry) and the contractor believes that additional compensation and/or contract time is due as a result of such suspension or delay, the contractor shall submit to the project manager in writing a request for adjustment within seven (7) calendar days of receipt of the notice to resume work. The request shall set forth the reasons and support for such adjustment.

B. Upon receipt, the project manager will evaluate the contractor’s request. If the project manager agrees that the cost and/or time required for the performance of the contract has increased as a result of such suspension and the suspension was caused by conditions beyond the control of and not the fault of the contractor, its suppliers, or subcontractors at any approved tier, and not caused by weather, the project manager will make an adjustment (excluding profit) and modify the contract in writing accordingly. The contractor will be notified of the project manager’s determination whether or not an adjustment of the contract is warranted.

C. No contract adjustment will be allowed unless the contractor has submitted the request for adjustment within the time prescribed.

D. No contract adjustment will be allowed under this clause to the extent that performance would have been suspended or delayed by any other cause, or for which an adjustment is provided or excluded under any other term or condition of this contract.

TRAFFIC CONTROL

A. 24 hours before any part of the work is started, the Contractor shall post “NO STOPPING” signs as required by the Department of Public Works and remove the same as soon as work is completed and open for use by the public. The Contractor is required to keep record of Time & Date of the streets posted with the signs and notify the Department of Public Works 24 hours in advance of posting these signs. The contractor must provide the No Stopping signs. Design and wording should be approved by Metro prior to posting.

B. Except as provided herein, traffic shall be maintained in accordance with the current edition of the KYTC Standard Specifications and current Manual on Uniform Traffic Control Devices.

A pedestrian detour plan should be in place anytime an existing sidewalk is closed for construction. Do not leave lane closures in place during non-working hours, unless prior approval has been made by the engineer. Installation of devices will only be allowed during the hours of 9 a.m. and 3 p.m. as to limit the number of lane closures to aid traffic flow. Work outside these hours may be granted with permission from the project manager.

C. When requested, the Contractor shall provide the project manager a copy of the project specific Maintenance of Traffic Plan as approved for all projects.

D. The Contractor shall assign a supervisory level employee to be the Traffic Control Coordinator (TCC). This information is to be presented to the project manager prior to the start of work.

E. All workers, including emergency responders, within the right-of-way who are exposed either to traffic (vehicles using the highway for purposes of travel) or to work vehicles and construction equipment within the TTC zone shall wear high-visibility safety apparel that meets the Performance Class 2 or 3 requirements of the most current ANSI/ISEA 107 publication entitled “American National Standard for High-Visibility Safety Apparel and Headwear” (see Section 1A.11), or equivalent revisions, and labeled as meeting the ANSI 107 standard performance for Class 2 or 3 risk exposure. A person designated by the employer to be responsible for worker safety shall make the selection of the appropriate class of garment.

F. All flaggers are responsible for public safety and make the greatest number of contacts with the public of all highway workers; they should be trained in safe traffic control practices and public contact techniques as well as be certified through the Basic Work Zone and Flagger Qualification offered by the Kentucky Transportation Center. Flaggers should be able to satisfactorily demonstrate the following abilities:

1. Ability to receive and communicate specific instructions clearly, firmly, and courteously;

2. Ability to move and maneuver quickly in order to avoid danger from errant vehicles;

3. Ability to control signaling devices (such as paddles and flags) in order to provide clear and positive guidance to drivers approaching a TTC zone in frequently changing situations;

4. Ability to understand and apply safe traffic control practices, sometimes in stressful or emergency situations; and Ability to recognize dangerous traffic situations and warn workers in sufficient time to avoid injury.

G. Traffic control will be considered incidental to the project, with the exception of arrow boards and variable message boards. Use of an arrow board or variable message board must be approved in writing by the engineer prior to the start of work.

INSPECTION

A. Metro retains the right to perform testing of materials at each job site. For acceptable performance ranges, refer to the Kentucky Transportation Cabinet Standard Specifications for Road and Bridge Construction, Current Edition, and addendum, thereof. Materials not meeting required standards will be replaced at no additional cost.

B. Metro retains the right to perform slump, air content and strength testing of concrete mixtures at each job site. For acceptable performance ranges, refer to the Kentucky Transportation Cabinet Standard Specifications for Road and Bridge Construction, Current Edition, and addendum, thereof. Materials not meeting required standards will be replaced at no additional cost.

C. NOTICE OF DEFECT TIME - The contractor and Metro shall give each other prompt notice of all defective work of which either party has actual knowledge. All defective work may be rejected, corrected, or accepted as provided in this Article.

D. UNCOVERING, INSPECTING, AND CORRECTING DEFECTIVE WORK

1. As per the Technical Specifications, the work shall not be covered until inspection has occurred for any work requiring Inspection.

2. If a portion of the work is covered contrary to the requirements of the Contract Documents, the Contractor must, at the request of the Project Manager, immediately uncover the work for Metro’s inspection, and replace it after inspection, all at the Contractor’s expense.

3. The Contractor shall be responsible for all costs of correcting defective or rejected work, including the cost of additional testing and inspections and for Metro’s services and other expenses incurred because of the defective or rejected work.

4. The Contractor shall promptly correct work that is discovered to be defective or is rejected by Metro, whether discovered before or after Substantial Completion and whether or not fabricated, installed or completed.

E. STOP WORK

1. If the work is defective, or if the Contractor fails to supply a sufficient number of workers, sufficiently skilled workers, or suitable materials or equipment, or fails to perform the work in such a way that the completed work will conform to the Contract Documents, Metro may order the Contractor to stop the work, or any portion thereof, until the cause for such order has been eliminated or remedied.

2. In the event Metro observes or becomes aware of the Contractor, its employee, its agent, or its subcontractor violating a safety requirement of this Contract or violating any applicable law, rule, or regulation, any Metro representative may give a verbal order to stop work until the safety violation has been corrected. Such verbal order will be followed, within two (2) business days, by a written order from Metro to the Contractor confirming the reasons Metro stopped work.

3. The right of Metro to stop the work under paragraphs 1 and 2 of this section shall not give rise to a duty on the part of Metro to exercise this right for the benefit of the Contractor or any other person or entity.

4. If Metro stops the work under Section 1, Contractor shall not be entitled to an extension of the Contract Time or an increase in the contract price.

PAYMENT

A. BASIS – The bid items listed on the bid proposal sheet will be measured and paid for in the units designated for the individual items. Such payment shall be full compensation for all labor, materials, equipment, project signs and all incidentals which may be required to satisfactorily complete the work. Final payment quantities shall be based on actual in-place quantities.

1. EXTRA WORK – The Contractor shall perform extra work for which there is no quantity or price in the contract, only when directed to do so, in writing by the Department. This extra work will be paid for at a unit price or lump sum to be agreed upon by both parties. The unit price will be based on the cost of time and materials to perform the work with 15% additional payment for contractor overhead. Proof of costs shall be provided by the contractor.

2. INVOICE - The Contractor shall submit a draft invoice for review by Metro before submitting the final invoice. Once approved, the contractor may submit a final invoice for payment. Invoices shall be broken down by road or address and shall be billed according to unit prices of work in place.

SAFETY AND PROTECTION

A. Contractor shall be solely responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the work. Contractor shall take the necessary precautions for the safety of, and shall provide the necessary protection to prevent damage, injury or loss to:

1. All persons on the site or who may be affected by the work

2. All the work and materials and equipment to be incorporated therein, whether in storage on or off the site; and

3. Other property at the site or adjacent thereto, including trees, shrubs, lawns, walks, pavements, roadways, structures, utilities, and underground facilities not designated for removal, relocation, or replacement in the course of construction

B. Contractor shall comply with all applicable Laws and Regulations relating to the safety of persons or property, or to the protection of persons or property from damage, injury, or loss;

and shall erect and maintain all necessary safeguards for such safety and protection.

C. Contractor shall notify owners of adjacent property and of underground facilities and other utility owners when prosecution of the work may affect them, and shall cooperate with them in the protection, removal, relocation, and replacement of their property.

D. Contractor shall designate a qualified and experience safety representative at the site whose duties and responsibilities shall be the prevention of accidents and the maintaining and supervising of safety precautions and programs. This information is to be provided to Metro prior to the start of work.

TECHNICAL SPECIFICATIONS

A. CLEAN UP

1. Before final acceptance of the work, the Contractor shall clean all streets, alleys, walks, private property, rights of way and structures, leaving them in a neat, clean, useable condition to the satisfaction of Metro Public Works. At no time during construction shall the alleys and roads be allowed to become muddy or in any other way dangerous to the public. The Contractor shall sweep the alleys and roads and walkways as required or at the direction of the project manager to prevent an accumulation of dust and trash.

B. CONSTRUCTION METHODS

1. Construction methods for this work shall comply with the current Kentucky Standard Specifications except where modified herein. All signs and marking will be in accordance with the current Manual on Uniform Traffic Control Devices, as practical in an urban setting.

2. All silt control should be in place prior to construction and meet the standards set forth by KYTC and the Metropolitan Sewer District (MSD).

3. All work should take place inside of the existing right-of-way. Public Works will not be responsible for any work the contractor may engage in outside of the specified limits.

4. A Notice to Proceed from the Engineer, with specific job requirements for each project, will be given before work will be allowed to begin.

C. MATERIALS

1. All materials not stated otherwise shall be paid on the designated unit basis and shall include all materials, equipment, labor and incidentals necessary to complete the work according to specifications.

2. Contractor shall submit a job mix formula prior to the start of work and daily certified extraction sheets for all projects utilizing asphalt.

D. MOBILIZATION / DEMOBLIZATION

1. All work performed under this item shall conform to the Kentucky Department of Highway Standard Specifications, Section 110 - “Mobilization & Demobilization”.

2. Mobilization should not exceed five percent (5%) of the total project.

3. Demobilization should not be less than one and a half percent (1.5%) of the total project.

4. Preservation and protection of existing utilities and the satisfactory replacement of any existing utilities removed by the contractor shall be incidental to the Mobilization item.

E. ASPHALT VERTICAL DEFLECTION DEVICE

1. All work performed under this item shall conform to the Kentucky Department of Highway Standard Specifications and Manual on Uniform Traffic Control Devices.

2. Units shall comply with the latest standards set forth by Institute of Transportation Engineers (ITE) and Federal Highway Administration guidelines.

3. All components must be new, unused, and free from defects.

F. ASPHALT PAVE MILLING & TEXTURING

1. All work performed under this item shall conform to the typical sections shown in the Plans, the Kentucky Department of Highways Standard Specifications, Division 400 -“Asphalt Pavements.”

2. Where sound pavement has been gouged, torn, or otherwise damaged during the milling operations, or damage is done to any other property of any kind including curb, utility frames, grates, and covers, repairs shall be made by the Contractor at no cost to Louisville Metro when so directed by the Engineer.

3. Approaches and tapers shall be acceptably textured when required by the Engineer.

Length, width and depth of cut on approaches and tapers will be determined by the Engineer or inspector. The approaches and tapers shall match the finished cut on the main line and shall be transitioned to the existing surface to approximately 1/8 inch.

Private entrances shall be transitioned to provide a smooth approach to the roadway.

When property owners have placed asphalt, concrete, or some other type of ramp over curb and gutter, the ramp shall be removed unless specifically exempted by the Engineer. Removal of ramps will be considered incidental to the milling operation.

4. Cutting from the milling operation shall be incidental to Asphalt Pavement Milling and Texturing. Removal of any and all raised pavement markers will be considered incidental to the milling operation. Removal of the markers can occur up to a day before milling occurs, but no more than a day. Disposal of the markers will be the sole responsibility of the contractor at no additional cost.

5. Where utility cuts are encountered, milling and texturing Plain Cement Concrete shall be performed so as to provide a smooth finished surface, having uniform texture, at the required grade and cross-section.

G. CONCRETE PAVEMENT

1. Payment at the Contract unit prices per cubic yard shall include removal of existing concrete, any additional excavation or preparation necessary to continuous slope with existing pavement, sodding or seeding of all disturbed areas, utility cap adjustment, saw-cutting, addition of #57 stone-base, forming, installation of concrete, finishing, curing, backfilling, installation of expansion material, installation of dowel bars (unless specified otherwise), installation of tie bars(unless specified otherwise), job clean up, traffic control, relocating signs (when needed) and any other items not listed which are incidental to the work, all complete.

2. Unless specified as “no reinforcement”, Replacement of existing concrete pavements shall include tie bars on longitudinal joints and dowel bars on transverse joints, spaced at 18” O.C. maximum. Drill holes using a gang drill, capable of drilling a minimum of four simultaneously. Misalignment of holes shall not exceed 1/4 inch in the vertical or oblique plane. Only use chisel point hammers weighing less than 40 pounds to remove deteriorated concrete.

3. If requested by the project manager, 24 hour high early accelerator additive may be added to concrete. The additive shall be incorporated into the mix as recommended by the manufacturer. 24 hour high early accelerator will be paid for separately from concrete pavement, per cubic yard of concrete placed with the additive.

H. PAVEMENT MARKINGS

1. Permanent pavement markings shall be furnished and applied in accordance with the manufacturer’s specifications and the current Manual of Uniform Traffic Control Devices (MUTCD) as well as Division 700 “Drainage, Traffic, and Roadside Construction” of the current edition of the Kentucky Department of Highways Standard Specifications and shall be thermoplastic.

2. Striping will be installed as vertical deflection devices are completed. The contractor shall not leave the site unattended without proper markings in place. All markings and materials shall be installed to comply with current KYTC Standard Specifications.

3. The cost of pavement markings shall be included in the total cost of each vertical deflection device. Such payment for all striping and pavement markings shall be full compensation for all labor, materials, equipment, traffic controls, project signs and all incidentals which may be required to satisfactorily complete the work according to the specification.

4. Any projects requiring the removal of reflective raised pavement markers will have them reinstalled only when approved by the project manager after the completion of the striping. Other areas may be designated for installation of reflective raised pavement markers, however all areas will be approved in writing by the project manager. Reflective raised pavement markers should comply with current KYTC Standard Specifications.

5. Any projects requiring the removal of mid-block crosswalks will have them reinstalled only when approved by Louisville Metro Traffic Engineering.

REQUIRED SUBMITTALS

A. STATEMENT OF QUALIFICATIONS

a. Bidders shall submit a statement of qualifications with the below information. Statement of qualifications shall be limited to a 20-page limit. Page limit only includes below information and doesn’t not include price sheet or other document submissions.

i. Company introduction and brief description of company.

ii. List of key staff members.

1. Bid should include primary contract persons for work order procedures.

iii. List of equipment available that is relevant to scope of work.

iv. 3 references to similar work of project scope and size with brief description of work done within the past 5 years.

1. References should include client’s phone number and email for evaluation team to follow up with if necessary.

v. Capacity

1. Provide proposer’s ability to comply with project schedules and summary of job process from project acceptance to completion.

2. Brief description of equipment, tools, and facilities used to complete projects.

3. Summarize company’s plan for maintaining service levels for unforeseen circumstances and delays.

B. PRICE SHEET

a. Bidders shall complete Bid Table IFB260215 in Bonfire. See Attachment B for copy of Bid Table to be completed.

b. Pricing for each item must include all labor, materials, equipment, and incidentals necessary to complete the installation of each requested item. Pricing should include milling, traffic control, and pavement markings.

c. Bidders must submit pricing for all requested items. No bids are not accepted.

SECTION 3

EVALUATION CRITERIA

3.1. Evaluation Process

The Bids received pursuant to this Competitive Sealed Bid will be evaluated on the following selection criteria:

Lowest priced responsive and responsible bid.

3.2. Bids will be reviewed by a committee consisting of representatives from:

Public Works and Assets

SECTION 4

GENERAL PROVISIONS

4.1 Bid Acceptance

Metro Government may award Bids in its best interest, reject bids or any part of them, award contracts in whole or part, waive what it concludes in its discretion are minor problems with bids, including but not limited to formalities or technicalities. The Metro Government may consider any alternative bids which meet its needs.

4.2 Payment Terms: Net 30 days.

4.3 Pricing

4.3.1 Bid prices shall be firm for at least six (6) months after the Bid closing date.

4.3.2 Project-Specific Contracts: Pricing for specific Metro Government projects shall not change for the duration of the contract.

4.3.3 Non-Project Specific Contracts, Including Price Contracts:

4.3.3.1 For non-project-specific contracts, including Price Contracts, Bidder agrees that prices shall not change for the first year of…