6-G. REVIEW AND ASSESSMENT 103025.pdf

REVIEW AND ASSESSMENT

1. EVALUATION PROCESS

1.1. Proposers will be evaluated using the criteria and methodology set forth below.

1.2. Proposers submitting a response to this solicitation may be required to give an oral presentation to County representatives to clarify or respond to additional questions relating to the proposals received.

1.3. These questions are not the sole determining factor in the ranking criteria for oral presentations but rather are simply used to help clarify or provide any additional information needed related to the written proposals. The decision whether to have oral presentations will be made during the initial Evaluation Committee Meeting, unless otherwise indicated in the RFP. The County’s request for an oral presentation shall in no way constitute acceptance of a proposal or imply that an agreement is pending.

1.4. The County does specifically reserve the right to award a contract to provide the services specified herein based on the initial written proposals submitted without oral presentations. If no oral presentation is required, the recommendation for award will be based on the numerical score assigned to each proposal based on the criteria listed below. The highest numerical score of all of the Proposers, when all Evaluation Committee member scores are added together, will be the recommended first ranked Proposer. The second highest score will be the recommended second rank Proposer, and so on.

1.5. Should the Evaluation Committee elect to hear oral presentations, it has the discretion to create a shortlist of Proposers based on the numerical scores assigned to each proposal received and to request presentations from only the highest scored Proposers. The oral presentations may need to be scheduled within two (2) weeks after the Evaluation Meeting. The Proposer’s Project Manager and any key team members specific to this Project must be present at the oral presentation, unless otherwise agreed to by the County. The County’s request for an oral presentation shall in no way constitute acceptance of a proposal or imply that a contract is pending.

1.6. Should an oral presentation be requested, the numeric rankings previously determined by the Evaluation Committee on the written proposals (Phase 1) will not be considered, and the short-listed firms will all be evaluated anew (Phase 2) based on a new set of evaluation criteria to be provided to the short-listed firms in writing, with their presentation invitation. Following the oral presentations, the short-listed firms will be scored according to the published criterion. The Respondent with the highest cumulative score for all criteria (Phase 2) will be ranked number 1 and so on, in consecutive numerical order for purposes of recommendation for award. The Evaluation Committee specifically reserves the right to determine the overall ranking for each criterion, whether presented on or not at oral presentations, on its cumulative knowledge of the Respondent obtained from the information previously provided in the written proposals, with the additional clarification questions and information supplied at the oral presentations.

1.7. Under Florida’s Government in the Sunshine Law, the initial Evaluation Committee Meeting is open for the public to attend. Participation, however, is limited to the committee members. If the Evaluation Committee elects to hear oral presentations, the subsequent Evaluation Committee Meetings at which such presentations are made are closed to the public under the Government in the Sunshine Law (pursuant to s.286.0113, Fla. Stat.) and only the presenting firm may attend and present. The Evaluation Committee’s post oral presentation discussions where the proposals are ranked are open to the public.

1.8. If local preference is being used as part of this solicitation, Proposers qualifying as “Local Businesses” under Section 2-111(a)(1) of the County’s Purchasing Ordinance shall be assigned 10 points in addition to their total combined evaluation points at the initial evaluation stage. Businesses located within Hillsborough, Pinellas, Polk, and Hernando Counties shall be assigned 5 points in addition to their total combined evaluation points. The justification for the application of a local preference to a particular party must be included as part of any response submitted or, if omitted, provided within three (3) business days of the date of the Purchasing Department’s request for such documentation in order to receive such preference points during the evaluation process.

2. CRITERIA AND POINT VALUE

Responses shall include the following criteria and be submitted via the Bonfire platform https://pascocountyfl.bonfirehub.com as follows:

CRITERIA POINTS

TAB A: Project Understanding and Approach 350

TAB B: Project Team and Past Experience 350

TAB C: Location and Workload 100

TAB D: Quality/Cost Controls 200

3. REFERENCES AND REVIEW

The Proposer may be required before the award of any contract to show to the complete satisfaction of Pasco County that it has the necessary facilities, ability, and financial resources to provide the service specified therein in a satisfactory manner. The Proposer may also be required to give past work history and references in order to satisfy Pasco https://pascocountyfl.bonfirehub.com/

County with regard to the Proposer's assigned personnel. Pasco County may make reasonable investigations deemed necessary and proper to determine the ability of the same to perform the work, and the Proposer shall furnish to the County all information for this purpose that may be requested. The County reserves the right to reject any response if the evidence submitted by, or investigation of the Proposer and assigned personnel fails to satisfy the County that such is (are) properly qualified to carry out the obligations of the contract and to complete the work described therein. Evaluation of the Proposer’s response shall include:

a. The ability, capacity, skill, and financial resources to perform the work or provide the service required;

b. The ability of the Proposer and assigned personnel to perform the work or provide the service promptly or within the time specified, without delay or interference;

c. The character, integrity, reputation, judgment, experience, and efficiency of the Proposer; and

d. The quality of performance of previous contracts or services.

END OF REVIEW AND ASSESSMENT