5-E. SOW 103025.pdf

Statement of Work

RSQ-TPR-26-031

STATEMENT OF WORK

1. INTRODUCTION

The Pasco County Board of County Commissioners (County) is requesting statements of qualifications for professional services related to ongoing maintenance and improvements of public facilities throughout the County. The County requires a qualified mechanical engineer, electrical engineer, and architect to provide ongoing professional services related to the maintenance and improvement of public facilities for projects with a construction budget of less than $7.5 million, throughout the County.

Responses will only be considered from firms having specific experience and qualifications in the categories or disciplines identified in this Request for Statements of Qualifications (RSQ). For consideration, responses to this request must contain evidence of the firm’s experience and abilities in the specific areas identified in the RSQ and other disciplines directly related to the requested services. Each response should indicate which category of service (mechanical engineer, electrical engineer or architectural service) is being applied for. All Offerors must be qualified and properly registered to provide professional services as appropriate.

2. PURPOSE

The purpose of this RSQ is to obtain from qualified Consultants their experience and qualifications to provide mechanical, electrical, and architectural services on an as-needed basis for the Facilities Management Department. Various professional services include but are not limited to those set forth in the Scope of Services listed below.

3. CONTRACT TERM / MULTIPLE AWARD STRUCTURE

The County intends to award initial five (5) year contracts to at least three (3) successful Proposers for each of the respective disciplines (mechanical, electrical, and architectural).

The County reserves the right to renew any contract for up to two (2) one (1) year periods as applicable and in the County’s best interest. Work will be assigned on a task order basis under the resulting contracts.

4. PROJECT TEAM AND PAST EXPERIENCE

Proposers shall provide a list of their project team members and the expertise each member will bring to the project(s). Proposers shall explain their organizational structure and any subsidiaries comprising their team.

Proposers shall provide a list of experience for the past five (5) years for work of similar size and scope. Experience beyond this requirement may be provided but does not guarantee that additional points will be awarded. The information provided for each client shall include the following:

• Client name, project manager name, address, phone number and email address

• Project name and location

• Description of projects or services

• Time period of the project or contract

Failure to provide complete and accurate client information, as specified herein, may result in the disqualification of the proposal.

5. SCOPE OF SERVICES

The County requires the following professional services for new construction projects as well as maintenance projects:

5.1 Mechanical engineering services to include, but not be limited to, the following:

5.1.1 Evaluation of existing HVAC systems;

5.1.2 Consultation services for HVAC-related issues;

5.1.3 Design of complete HVAC systems;

5.1.4 Preparation of plans and specifications;

5.1.5 Development of bidding documents (technical specifications); responses to

Request For Information (RFI) about technical specifications; plans, etc.;

5.1.6 Comprehensive evaluation of bid responses and preparation of recommendation;

5.1.7 Preparation of cost estimates and budget recommendations;

5.1.8 HVAC construction supervision/administration/management;

5.1.9 Project close-out, testing and reporting; and

5.1.10 Preparation and delivery of as-built plans and specifications.

5.2 Electrical engineering services to include, but not be limited to, the following:

5.2.1 Evaluation of existing electrical systems, including back-up generators and fire alarm systems;

5.2.2 Consultation services for electrical-related issues and troubleshooting related to audio/visual, acoustical, instrument and control; closed circuit television, and alarm systems;

5.2.3 Evaluation of facility energy usage and efficiencies;

5.2.4 Design of complete electrical-related systems and upgrades;

5.2.5 Preparation of plans and specifications;

5.2.6 Development of bidding documents (technical specifications);

5.2.7 Comprehensive evaluation of bid responses and recommendations;

5.2.8 Preparation of cost estimates and budget recommendations;

5.2.9 Electrical construction supervision/administration/management;

5.2.10 Project close-out, testing and reporting; and

5.2.11 Preparation and delivery of as-built plans and specifications.

5.3 Architectural services to include, but not be limited to, the following:

5.3.1 Preparation of project schedules;

5.3.2 Surveys—site (boundary), tree (if necessary), topographical and geotechnical—the professional shall be required to provide geometric and topographic surveys sufficient for all Southwest Florida Water Management District, Florida Department of Environmental Protection, and County permitting;

5.3.3 Complete design, including, but not limited to, civil, structural, architectural, mechanical, and electrical;

5.3.4 Site plans depicting locations of all existing utilities, amenities, setbacks, etc.;

5.3.5 Design of all site improvements including, but not limited to, parking and landscaping;

5.3.6 Interior design services, space design and programming;

5.3.7 Preparation of conceptual drawings and renderings, including interior and façade design/redesign;

5.3.8 Public hearings (if necessary) to present, explain and review plans;

5.3.9 Preparation of construction drawings and specifications suitable for permitting;

5.3.10 Development of bidding documents (technical specifications);

5.3.11 Comprehensive evaluation of bid responses and preparation of detailed recommendations;

5.3.12 Address all permitting issues, including application and acquisition;

5.3.13 Cost estimates and preliminary construction schedule estimates;

5.3.14 Construction supervision/administration/management (as required);

5.3.15 Project close-out, testing and reporting; and

5.3.16 Preparation and delivery of as-built drawings specifications.

6. TASK ORDERS

The scope for individual Task Orders will vary and typically include multiple tasks. All projects are assigned as stand-alone Task Orders that are developed by the Facilities Management Department on an as-needed basis. The successful Proposer shall perform all projects in a timely manner, in accordance with generally accepted professional standards, and with the professional skill and care necessary to complete the projects. All Proposers will follow applicable codes, laws, ordinances, implementing regulations and restrictions.

The inclusion of specialty sub-consultants is encouraged due to the variety of potential Task Orders.

Each Task Order will define the project scope, the budget for each project, and deliverables for each project. All deliverables must be “accepted” by the Facilities Management Department before payment.

7. DESIGN STANDARDS

All consultants/architects must be licensed to perform the professional design services specified herein, including, but not limited to, licensure as an engineer and architect.

All work must be performed in accordance with all applicable federal, state, and local statutes, laws, rules, regulations and ordinances.

8. PROJECT APPROACH

Within fourteen (14) calendar days of the date any Agreement resulting from this solicitation is executed by the County, the Proposer awarded that Agreement shall develop and submit a Work Plan for the Agreement and submit it to the County for review and approval. The Work Plan shall include the plan to accomplish the services outlined in this Statement of Work, including scope, schedule, budget and quality control plans, key personnel and responsibilities, and other elements to fully describe the selected Proposer’s approach to execute the required services. No Task Orders shall be issued under an Agreement until the Work Plan for that Agreement has been approved by the County.

9. TIMELINE

Proposers should review and become familiar with the timeline. The dates and times of each activity within the timeline may be subject to change. It is the responsibility of the Proposer to check for any changes. All changes to the timeline will be made through an addendum to this Request For Qualification (RSQ) and posted on https://pascocountyfl.bonfirehub.com for the respective solicitation herein, RSQ-TPR-26- 031.

All responses will be evaluated at the initial Evaluation Committee meeting. The Offerors shortlisted at this meeting may be required to give oral presentations to the Evaluation Committee on the date listed below.

The County reserves the right to begin negotiations with the top-ranked firm after the evaluation phase is complete. The County also reserves the right to discontinue the negotiations with the top-ranked firm and to begin negotiations with the next highest ranked firm and so on if a contract cannot be reached with the top-ranked firm within thirty

(30) days after such negotiations begin.

SCHEDULE DATE/TIME

Issue Request for Statement of Qualifications November 4, 2025 Deadline for Questions November 21, 2025 at 5:00 p.m.

Proposal Submittal Due Date and Times December 9, 2025 at 1:30 p.m.

Evaluation Committee Meeting (Public Meeting) TBD Shortlisted Proposers Oral Interview/ Presentations, If Necessary

TBD

Board Approval of Selection and Award (subject to TBD change) https://pascocountyfl.bonfirehub.com/