6-Evaluation Criteria GEN2132544Q1.pdf

EVALUATION CRITERIA

INFORMAL REQUEST FOR PROPOSAL

PROJECT SPECIALIST FOR THE UNITED KINGDOM AND IRELAND TRAVEL TRADE

1. Ability of Professional Personnel:

Identify the Vendor’s Project Specialist, including other key members of the team for this project. Provide the qualifications and relevant experience of the key team members and key staff that are intended to be assigned to this project. Include resumes for the project manager and all key staff described, as well as an organization chart showing Vendor’s managerial and staff structure. Provide any licenses, certifications, designations, and affiliations of the Vendor’s team. Identify which Team members will run project meeting(s).

2. Project Approach:

Describe the Vendor’s approach to the project. Provide the Team's methodology and recommended approach to research, considering the services described in the Scope Services. Include specific team members and their responsibilities related to the following events/activities:

Provide details on how the Vendor will coordinate Activities in the United Kingdom:

• Activations/Trainings with United Kingdom Tour Operators Describe the Vendor’s approach to creating agenda, securing training appointments with tour operators and travel advisors, and securing venues and offices as needed for events throughout the United Kingdom. Provide proposals and costs associated for Visit Lauderdale program.

Provide proposed fee for in-person representative staff to coordinate, manage and attend, including all travels costs.

Provide proposal and costs associated with Visit Lauderdale client training (activation space and office venues).

Provide final report on training activities, appointment notes and follow-up process (include Lauderdale Loyalist new registrations and certifications).

• Attend TravMedia’s International Media Marketplace (IMM) Media Event - public relations (PR) Describe the Vendor’s approach to creating agenda, and securing appointments with media/PR outlets during the IMM Media event in London, March 2027.

Provide proposed registration fee and space as needed.

Provide and secure appointments with key media, press and journalists.

Provide proposed fee for in-person representative staff to coordinate, manage and attend, including all travels costs.

Provide final report and evaluation on appointments held and follow-up process.

• Attend Virgin Fest - June 2027

Describe how Vendor will participate in the Virgin Fest program by securing appointments and meetings that the vendor believes would benefit Visit Lauderdale’s objectives (refer to Scope of Services).

Provide proposed registration fees to attend.

Provide proposed decoration fee for booth space if needed.

Provide proposed fees for in-person representatives to attend and coordinate, including all travel costs.

• Visit USA United Kingdom 3-day Roadshow - September 2027

Outline the vendor in-person training details as it relates to the 3-day roadshow with agenda and events.

Provide proposed registration fees to attend.

Provide proposed fees for in-person representatives to attend and coordinate, including all travels costs.

• Engagement with Online Travel Training (OTT)

Describe the Vendor’s detailed approach to providing the continued training of the Lauderdale Loyalist program to travel agent and tour operators throughout the United Kingdom.

Provide proposed cost for training (Staff Time).

Provide information for any marketing fees associated with the program platform.

Provide proposed fee for in-person representative staff to coordinate, manage and attend, including all travels costs.

• Visit Florida Annual Roadshow - May 2027 Describe the Vendor planning process to join Visit Florida’s annual roadshow targeting travel agents and reservation staff that sell Florida and the Greater Fort Lauderdale region.

Provide proposed registration fee and space.

Provide proposed fee for in-person representative to attend and coordinate, including all travels costs.

• Lusso Client Training Event

Describe the Vendor’s approach to creating agenda, securing training appointments with Lusso, a prominent UK luxury tour operator, and reserving venues needed for training events.

Provide proposed fee for in-person representative staff to coordinate, manage and attend, including all travels costs.

Provide proposal and costs associated with Visit Lauderdale client training (office venues in the above-mentioned areas).

Provide final report on training activities, appointment notes and follow-up process (Lauderdale Loyalist coordination and certification).

• Any other relative trade and PR activities proposed

Vendor to provide proposals of other trade-related or PR activities that the vendor believes would benefit Visit Lauderdale’s objectives (refer to Scope of Services).

Provide proposed registration fees to attend.

Provide proposed decoration fee for booth space.

• Provide details on how the vendor will deliver research, trends and outlooks for outbound travel specific from The United Kingdom to Greater Fort Lauderdale, every three months during contracted period.

• Provide details on how the vendor will provide current lists of top producing United Kingdom operators, outbound to Greater Fort Lauderdale, along with current product available and current/actual production numbers being updated every six months during contracted period.

Provide details on how the vendor will coordinate Activities in Ireland:

• Visit USA Ireland Roadshow - May 2027 Describe the Vendor’s approach to promoting Visit Lauderdale to agencies, operators, and media throughout Ireland/Northern Ireland.

Provide proposed registration fees to attend.

Provide proposed fees for in-person representatives to attend and coordinate, including all

• Ireland Red Cow Event, Dublin Tour America - October 2026

Describe how Vendor will participate in the Red Cow program by securing appointments and meetings that the vendor believes would benefit Visit Lauderdale’s objectives (refer to Sope of Services).

Provide proposed registration fees to attend.

Provide proposed decoration fee for booth space.

Provide proposed fees for in-person representatives to attend and coordinate, including all

• Any other relative trade and PR activities proposed

Vendor to provide proposals for other trade-related or PR activities that the vendor believes would benefit Visit Lauderdale’s objectives (refer to Scope of Services).

Provide proposed registration fees to attend.

Provide proposed decoration fee for booth space.

• Provide details on how the vendor will deliver research, trends and outlooks for outbound travel specific from Ireland to Greater Fort Lauderdale, every three months during contracted period.

• Provide details on how the vendor will provide current lists of top producing Ireland operators, outbound to Greater Fort Lauderdale, along with current product available and current/actual production numbers being updated every six months during contracted period.

Provide details on how the vendor will coordinate Activities in the United Kingdom and Ireland:

• Bespoke Sales, Media Mission Coordination for Visit Lauderdale with Tour Operator events for top producers in Travel and Trade Media - date to be determined (TBD) Describe the Vendor’s approach to creating agenda, securing appointments with tour operators, travel advisors and media outlets, and securing venues for events in key cities in the United Kingdom. Provide proposals and costs associated for Visit Lauderdale client events (i.e., for restaurant, private venue, etc.).

Provide proposals and costs associated for Visit Lauderdale client events (i.e., for restaurant, private venue, etc.).

Provide proposed fee for in-person representative to attend and coordinate, including all travels costs.

Provide final report on mission activities, appointment notes and follow-up process.

• United Kingdom and Ireland Media/Trade Destination Preview to GFL - date TBD

Describe the Vendor’s approach for the development of a Media/Trade Destination Preview to include journalists, travel influencers, press, tour operators, and travel agents from the UK/Ireland region. This will include the vetting of media and trade-related partners, invitations, and managing travel-related needs.

Provide proposed project fees relating to the development of this project.

Provide proposed fees for representatives to attend and coordinate, including all travels costs while on the Destination Preview.

Provide and coordinate key airline partnerships in conjunction for this event (refer to Scope of Services).

Provide final report on mission activities, appointment notes and follow-up process.

• Provide details on how the vendor will deliver research, trends and outlooks for outbound travel specific from the United Kingdom and Ireland to Greater Fort Lauderdale, every three months during contracted period.

• Provide details on how the vendor will provide current lists of top producing United Kingdom and Ireland operators, outbound to Greater Fort Lauderdale, along with current product available and current/actual production numbers being updated every six months during contracted period.

3. Past Performance:

Describe Prime Vendor’s experience on projects of similar nature, scope, complexity, and duration, along with evidence of satisfactory completion, both on time and within budget, for the past three (3) years.

Specify which of the Vendor’s team is involved. If any of the Vendor’s projects have been or are agreements with state or local governments, include a copy of the agreement. Vendor should provide references for similar work performed to show evidence of qualifications and previous experience. Refer to Vendor Questionnaire, and submit as instructed.

Provide at least three (3) references for similar work performed to show evidence of qualifications and previous experience, from within the last three (3) years. References should be from contacts directly involved with vendor’s projects related to visual interactive experiences. References provided should be for services like those described in the Scope of Services. Vendor references and performance evaluations, if applicable, will be considered in evaluation of vendor’s past performance.

4. Vendor Workload:

Vendor will list all active projects that it is currently managing.

Describe the vendor’s approach in managing these projects along with Project Specialist for the United Kingdom and Ireland. Will there be any challenges for any of the listed projects? If so, describe how the vendor will deal with the project challenges. Include your explanation of meeting “project specific” time and budget requirements per the Scope of Services and indicate whether the vendor is committed to meet these requirements.

Estimated Contract Budget: $99,900

5. Pricing:

Vendors are to submit pricing via BPRO. It is the Vendor’s sole responsibility to assure their pricing is submitted and received electronically through BPRO by the end date and time specified in the solicitation.

The County will not consider pricing received by other means. Pricing submitted electronically in BPRO is a matter of responsiveness. Failure to complete and electronically submit pricing in BPRO shall determine the Vendor to be non-responsive to the solicitation pricing requirements.

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