6.25.24_-_Nonprofit_Funding_Plan.docx

Non-Profit Funding Plan

Review Process:

The initial review process will be handled by the Non-Profit Funding Committee.

1. The Non-Profit Funding Committee (NPFC) will be responsible for updating the application and scoring matrix each year, along with the creation of reporting requirements linked to the funding. The committee will include:

a. Appointed staff member by County Manager

b. Director of Community & Social Services

c. Director of Grants

2. A NPFC member will be responsible for reviewing all application submittals which establishes that the applicant meets all required criteria established. If a full and complete application is not submitted, the application will not be scored. All applications must be an active and registered 501c3.

3. NPFC will review each reviewed application and score the organizations based on the current scoring matrix and submit those for approval to the BCC Scoring Matrix:

Total score will be out of 100 points

1. General Information - Initial Application Requirements - 20 pts

a. NP must provide support services to Clay County residents – 10 points

b. Must be established for a minimum of 1-year, additional points will be awarded for length of existence (1 year = 1 pts, 2-5 years = 4 pts, 6-9 years = 6 pts, 10 years or more = 10 pts)

2. Organizational Capacity - 15 pts

a. Number of residents served yearly (1-50 residents = 2 pts, 51-100 residents = 4 pts, 101-150 residents = 6 pts, 151-200 = 8 pts, 201 or more = 10 pts)

b. Operating areas, Operating schedule (days open and times), Staffing levels - including number of staff, leadership titles and experience, number of volunteers utilized each year = 5 points

3. Scope and Design of Project – 20 pts

a. Project timeline – 5 points

b. Project overview – 5 points

c. Goal number of residents to be served with project funding – 5 points

d. Overall impact of project – 5 points

4. Justification - 15 pts

a. Justifies and provides documentation for external support from other businesses or matching funds– 5 points

b. Project is directly benefiting selected theme for the funding cycle – 5 points

c. Justifications showcases how it correlates with the County Strategic Plan to benefit residents – 5 points

5. Sustainability - 10 pts

a. One-time project - 5 points

b. Project requires on-going funding from county – No = 5 pts, 1-year additional funding = 3pts, more than 1 additional year = 0 pts)

6. Percent of Project vs. Operating Budget - 10 pts

a. Operational Budget – 5 pts

b. Project budget – 5 pts

7. Collaboration from State/Federal, Church’s, National/Local Business’ or other entities to augment funding – 10 points

Requirements & Funding:

1. Required documents:

a. Full and Complete Application

b. 501c3 Non-Profit Determination Letter

c. Latest Tax Form 990

d. Organizational Budget

e. Leadership Resumes

f. Project Timeline

g. Project Overview

h. Project Budget

i. Enrolled in Clay County Referral System

2. All applicants must be an active provider on the Clay County Referral System as a requirement for this year’s funding allocations

3. The grant request cannot exceed 25% of organization’s operating budget.

4. Tiered funding system for $300,000

a. Tier 1 - $15,000 (6 Organizations)

b. Tier 2 – $45,000 (3 Organizations)

c. Tier 3 - $75,000 (1 Organizations)

d. All allocation for funding – 1 = $275,000

Reporting:

Final Report:

1. Final report will include:

a) Total project cost and any additional information requested on final report form

b) Presentation to the BCC showcasing project and/or use of funds in August

2. Reimbursements will be based on invoices and submitted back up data. Further details for this will be located in the individual contracts.

Timeline:

1. BCC votes on funding levels: September (September 2024)

2. Applications for funding are released: October 1 (October 1, 2024)

3. Application submission deadline: October 31 (October 31, 2024)

4. Initial approval of applications: 1st week of November (November 8, 2024)

5. NPFC meeting and final score applications: (November 15, 2024)

6. BCC selection and announcement: (November 26, 2024)

7. Contracts/Agreements signed and submitted: (December 31, 2024)

8. Final reports and presentations due to the BCC: 2nd meeting in August (August 2025)

2024/25 Non-Profit Funding Application Scoring Matrix:

Non-Profit Organization:_____________________________________ Date Evaluated: __________

TOTAL MAXIMUM POINTS AVAILABLE 100 TOTAL SCORE: _______________

Required Forms & Clay County Systems:

MATRIX:

2025 - Clay County Non-Profit Funding Application ***This application will be posted on OpenGov for review and formal ranking.

General Information

1. Organization Legal Name:

2. Mailing Address:

a. Physical Address – if different from above:

3. Organization Primary Contact Name:

4. Organization Primary Contact Role:

5. Organization Primary Contact Phone Number:

6. Organization Primary Contact Email Address:

7. Organization Website:

8. Organizations Social Media Sites (Facebook, Instagram, YouTube):

9. Organization Mission Statement:

10. Organization Year Established:

11. Please provide a brief summary of your organization:

12. Is your organization enrolled on the Clay County Volunteer Portal?

13. Is your organization enrolled on the Clay County Referral System?

14. Which Non-Profit organizations do you partner with in Clay County?

15. What businesses support your organization through financial commitments?

You must attach the following documentation to your application for funding:

16. 501c3 IRS Determination Letter

17. Latest Tax Form 990

18. Organizational Capacity –

a. Does your organization have a minimum of 3 board members?

b. Organization Leadership - Provide resumes for each leadership position that includes: titles and experience, CEO/Executive Director, Board members (chair/lead, secretary, treasurer), CFO, Project Manager, etc.

c. Number of full-time staff:

d. Number of part-time staff:

e. Number of Clay County residents served yearly:

f. What geographic locations does your organization serve clients in?

i. All of Clay County, Clay Hill, Fleming Island, Green Cove Springs, Keystone Heights, Lake Asbury, OakLeaf, Orange Park, Middleburg, Tanglewood, Penney Farms, Counties other than Clay

g. Operating Schedule

i. Which days of the week do you provide services?

1. Sunday, Monday, Tuesday, Wednesday, Thursday, Friday, Saturday

ii. What hours are you open to serve the community?

h. How many individual volunteers assist your organization on a yearly basis?

19. Scope and Design –

a. Project Timeline

b. Project Overview

c. What is the goal number of Clay County residents that this project will serve from January 2025 to September 2025?

20. Justification – Explain why this project is needed in Clay County.

21. Sustainability – Explain how your organization plans on continuing this project once this funding cycle is complete.

22. Operational Budget vs. Project Budget:

a. Operational Budget

b. Project Budget – include the amount of funds requested for calendar year 2025.

23. Collaboration from State/Federal, Church’s, National/Local Business’ or other entities to augment funding