6-Cover Page (SIGN) - RFP GMU-KS0703-25 Elevator PM Repairs.pdf

Purchasing Department 4400 University Drive, MS 3C1, Fairfax, VA 22030 Phone: 703.993.2580; http://fiscal.gmu.edu/purchasing/

REQUEST FOR PROPOSALS

GMU-KS0703-25

ISSUE DATE: November 05, 2025

TITLE: Elevator Preventive Maintenance (PM) & Repairs

PRIMARY PROCUREMENT OFFICER: Katherine Sirotin, Director, Major Purchases & Contracts SECONDARY PROCUREMENT OFFICER: Christopher Mullins, Senior Buyer

QUESTIONS/INQUIRIES: Submit all inquiries through Mason’s Bonfire Portal, no later than 4:00 PM Eastern Time (ET) on November 17, 2025.

All questions must be submitted through Mason’s Bonfire portal. For assistance with technical questions related to Bonfire, contact Support@GoBonfire.com or visit Bonfire’s help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub Responses to questions will be posted to Mason’s Bonfire portal and by 5:00 PM ET on November 21, 2025.

MANDATORY PRE-PROPOSAL CONFERENCE & SITE VISITS: There will be a mandatory pre-proposal conference on November 11, 2025 at 9:00AM and MULTIPLE site visits. Attendance is mandatory in order to offer on this solicitation. See Section XVI. Item G. for additional information.

PROPOSAL DUE DATE AND TIME: December 05, 2025 @ 2:00 PM ET. ATTENTION: PROPOSALS WILL NOT BE ACCEPTED VIA EMAIL, MAIL, THROUGH eVA OR IN PERSON. SEE SECTION XII.A.1 FOR DETAILS ON ELECTRONIC PROPOSAL SUBMISSION.

IMPORTANT! All communication with Offerors will take place in Bonfire, to include negotiations. Mason can only message individuals at your organization that have interacted in Bonfire for this specific RFP. Please ensure the appropriate person to handle negotiations and other RFP communication has individually logged into the system and either downloaded documents, submitted your proposal or asked a question.

In Compliance With This Request For Proposal And To All The Conditions Imposed Therein And Hereby Incorporated By Reference, The Undersigned Offers And Agrees To Furnish The Goods/Services In Accordance With The Attached Signed Proposal Or As Mutually Agreed Upon By Subsequent Negotiations.

Name and Address of Firm:

Legal Name: Date:

DBA:

Address:

By:

Signature

FEI/FIN No. Name:

Fax No. Title:

Email: Telephone No.

SWaM Certified: Yes: No: (See Section VII. SWaM CERTIFICATION for complete details).

SWaM Certification Number:

Check the box next to the option that applies to your proposal submission. See section IV. Final Contract for additional information.

Option 1: Full Acceptance:

1. We have reviewed Mason’s Standard Contract and all related documents.

2. We have no proposed changes.

3. We understand that if we are advanced to negotiations, no contract exceptions, redlines, vendor documents, or additional terms will be considered, unless proposed by Mason.

Option 2: Proposed Exceptions and/or Additional Documents Submitted:

1. We have reviewed Mason’s Standard Contract and all related documents.

2. We have included a list of proposed exceptions and/or redlined contract documents with our proposal.

3. We understand that if we are advanced to negotiations, no additional contract exceptions, redlines, vendor documents, or additional terms will be considered beyond what has been submitted with our proposal, unless proposed by Mason.