6-Attachment D - Cost Sheet.xlsx

This is a Cost Sheet Attachment for the Department of Public Safety's 75th Awards Banquet RFP issued by the State of Utah Division of Purchasing. The cost sheet requires offerors to provide all-inclusive pricing for banquet services including venue rental for the Grand Ballroom with central stage and podium, setup of two green rooms for committee members, a three-course plated dinner for 650 guests, audiovisual package with projectors, screens, audio, lighting, video, and microphones, 25 guest rooms for lodging, parking for 325 vehicles, and any other applicable charges such as gratuity and service fees. All line items must be integrated into a single comprehensive proposal with the vendor providing a unified package that covers labor, setup, breakdown, service charges, and associated fees. The submission must provide cost inputs in yellow-highlighted cells, with the total cost auto-calculating in a green cell (E-20), and any alterations to the formulas will render the submission unresponsive.

Offerors must submit costs in accordance with the specifications and requirements outlined in Attachment B - Scope of Work. The cost proposal will be evaluated as part of a two-stage process where responsive proposals must achieve a minimum technical score threshold of 560 points across five evaluation criteria (Capacity and Flow, Cost Effectiveness, Room Availability, Facility Quality, and AV Capabilities) before advancing to cost evaluation. Cost points will be awarded with the lowest-priced proposal receiving the maximum 200 points, while other proposals receive points based on the formula: Cost Points × (Lowest Proposed Price/Proposed Price). Any submission containing zero-dollar line items must explicitly enter $0.00 in the appropriate cells, and any deviation from the cost sheet format may result in disqualification.