6-Attachment B - Scope of Work.docx

Attachment B: Scope of Work Public Health Emergency and Healthcare Preparedness Programs – Training and Exercise Coordination

Article 1

DEFINITIONS

1.1 Definitions. In this contract, the following definitions apply:

“AAR/IP” means after-action report and improvement plan.

“ASPR” means the Administration for Strategic Preparedness and Response.

“PHEP” means CDC’s Public Health Emergency Preparedness cooperative agreement.

Article 2

SERVICE REQUIREMENTS

2.1 Service Requirements. The Contractor shall:

(1) provide overall exercise coordination:

(A) conduct PHEP exercise development, as outlined in the PHEP Exercise Framework Supplemental Guidance:

(i) chemical incident discussion based exercise;

(ii) radiological/nuclear incident discussion based exercise;

(iii) natural disaster discussion based exercise;

(iv) rural/frontier/tribal coordination discussion based exercise;

(vi) biological incident functional exercise; and

(vii) capstone track full scale exercise;

(B) develop and conduct ASPR’s Hospital Preparedness Program cooperative agreement exercises:

(i) patient movement exercise;

(C) conduct or support other priority exercises identified by DHHS.

(D) follow Homeland Security Exercise and Evaluation Program principles for exercise design and development, including key planning meetings and exercise materials; and

(E) develop AAR/IP within 90 days of exercise completion.

(2) support emergency preparedness training efforts;

(3) document improvement planning efforts:

(A) follow established procedures to track progress on recommendations identified in the AAR/IPs;

(4) conduct integrated preparedness planning workshops;

(A) facilitate DHHS integrated preparedness planning workshop annually;

(B) facilitate the joint DHHS/LHD integrated preparedness planning workshop annually; and

(C) maintain the DHHS Preparedness Training and Exercise workbook.

(5) update and maintain Utah’s public health jurisdictional risk assessment:

(A) review 2024 jurisdictional risk assessment annually and update as needed; and

(B) facilitate a new statewide assessment between July 1, 2028 and June 30, 2029 with DHHS and public health partners and create the 2029 jurisdictional risk assessment.

(6) update the DHHS earthquake plan;

(A) collaborate with local, state, and federal partners;

(B) develop and refine the inter- and intra-state patient movement process; and

(C) develop and refine the medical operations coordination center concept.

2.2 Additional Requirements. The Contractor shall:

(1) work exclusively for DHHS:

(A) deliverables not outlined in 2.1 must receive prior written approval from DHHS, including:

(i) engaging in work for third-party organizations;

(2) attend required emergency preparedness meetings as identified by the DHHS project manager; and

(3) serve in a designated response role as defined by the DHHS project manager if an incident requiring activation of the DHHS emergency operations plan and annexes.

Article 3

OUTCOMES

3.1 Outcome. The desired outcome of this contract is to enhance response readiness for a disaster or incident impacting public health and medical functions in Utah.

3.2 Performance Measure. The Contractor shall:

(1) conduct a minimum of two exercises annually; and

(2) receive at least 50% of participant feedback on exercises stating they “agree” or “strongly agree” the exercise met objectives.

3.3 Reporting. The Contractor shall:

(1) meet at least once a month with the assigned DHHS project manager to discuss progress to date;

(2) submit a monthly invoice for work completed; and

(3) submit documentation of completed deliverables outlined in section 2.1.

Article 4

PAYMENTS

4.1 Payments. The Contractor shall:

(1) submit monthly invoices on Contractor’s letterhead and include:

(A) a unique invoice number;

(B) The applicable hourly rate;

(C) an itemized statement of the costs incurred; and

(2) a breakdown of hours worked, categorized by specific task or project name, and date of service; and

(3) submit reimbursement requests to the DHHS’s Office of Preparedness and Response general mailbox at prepgrants@utah.gov.

Article 5

DISCLOSURE REQUIREMENT

5.1 Disclosure. The Contractor must disclose, in a timely manner, in writing to the DHHS, all violations of Federal criminal law involving fraud, bribery, or gratuity violations potentially affecting the Federal award. Failure to make required disclosures can result in any of the remedies described in 2 C.F.R. §200.338, Remedies for noncompliance, including suspension or debarment. (See also 2 C.F.R. part 180 and 31 U.S.C. 3321).

Article 6

ASPR ACKNOWLEDGMENT OF FUNDING

6.1 Publications. All publications, including research publications, press releases, other publications or documents about research that is funded by ASPR must include the following two statements:

(1) A specific acknowledgment of ASPR grant support, such as: "Research reported in this [publication/press release] was supported by the Department of Health and Human Services, Office of the Assistant Secretary for Preparedness and Response under award number U3REP240724; and

(2) A disclaimer that says: "The content is solely the responsibility of the authors and does not necessarily represent the official views of the Department of Health and Human Services, Office of the Assistant Secretary for Preparedness and Response."