6-Appendix B.1 Grant Agreement B-23-CP-FL-0430.pdf

FYWDN4DE3SC7

59-6000421

City of St. Cloud

Veronica Miller, City Manager

H19286 Text Box Nadab Bynum, H19286 Text Box Acting Deputy Assistant Secretary for Economic Development

The approved project narrative is attached to the end of this grant agreement.

The approved project budget is attached to the end of this grant agreement.

FY 2023 COMMUNITY PROJECT FUNDING

GRANT AGREEMENT NO. B-23-CP-FL-0430

APPENDIX 3 - Grantee's Indirect Cost Rate Information

Subject to the applicable requirements in 2 CFR part 200 (including its appendices), the Grantee will use an indirect cost rate as represented by the Grantee below:

X The Grantee will not use an indirect cost rate to charge its indirect costs to the grant.

D The Grantee will use the indirect cost rate(s) identified in the table below to charge its indirect costs to the grant.

Agency/Dept/Major Function Indirect cost rate

Direct Cost Base

[PLEASE NOTE: The grantee must check one of the two boxes above. If the second box is checked, the corresponding table must be filled out as described below.

The table must include each indirect cost rate that will be used to calculate the Grantee's indirect costs under the grant. The table must also specify the type of direct cost base to which each included rate applies (for example, Modified Total Direct Costs (MTDC)). Do not include indirect cost rate information for subrecipients.

For government entities, enter each agency or department that will carry out activities under the grant, the indirect cost rate applicable to each department/agency (including if the de minim is rate is used per 2 CFR 200 .414 ), and the type of direct cost base to which the rate will be applied.

For nonprofit organizations that use the Simplified Allocation Method for indirect costs or elects to use the de minimis rate of 10% of Modified Total Direct Costs in accordance with 2 CFR 200.414, enter the applicable indirect cost rate and type of direct cost base in the first row of the table.

For nonprofit organizations that use the Multiple Allocation Base Method, enter each major function of the organization for which a rate was developed and will be used under the grant, the indirect cost rate applicable to that major function, and the type of direct cost base to which the rate will be applied.]

St. Cloud Hopkins Park Septic-to-Sewer Project

Project Narrative

Objectives

The objective of this project is to construct a centralized sewer collection system to replace aging, privately owned septic sewer systems near Hopkins Park in the City of St. Cloud (City). The new sewer collection system will be connected to Toho Water Authority’s (Toho’s) St. Cloud service area collection system. Toho will also be relocating the lift station located within Hopkins Park to accommodate the City renovating Hopkins Park. This project will improve local environmental health, reduce nutrient discharges to the environmental, and service as a first step in enhancing a lower-income and underserved community.

Project Description

Toho Water Authority (UEI: WXL4NHJHXDH5) and the City of St. Cloud (UEI: FYWDN4DE3SC7) have joined together to implement the Hopkins Park Service Area Septic-to-Sewer project, Grant #B-

23-CP-FL-0430. The project will consist of constructing a centralized sewer collection system that is currently served by aging, privately owned septic sewer systems. Overall, the project will improve local environmental health, reduce nutrient discharges to the environment, and serve as a first step in enhancing a lower-income and underserved community.

Originally developed in the mid-1960’s, the residents of the Hopkins Park area are currently serviced by individual septic sewer systems that are aging and decaying. In addition, the area consists of low elevations with little topographic relief and high groundwater table conditions which cause the existing stormwater management system to flood. These conditions result in the failure of the existing aging septic systems, which can adversely impact the environment. These conditions also place an overwhelming financial burden on the residents when expensive repairs or replacements are required.

Separately, the City is developing a master plan to enhance the adjoining Hopkins Park as a central feature for the community. Early in the planning process, the existing sewage lift station located in the central portion of the park was identified as a potential impact to these plans. As part of this proposed project, the existing Hopkins Park wastewater lift station located in the center of Hopkins Park will be abandoned and a new upgraded lift station will be located on the perimeter of the park, providing an opportunity to connect the residents of River Road, Bibbens Street, and Mency Street (includes 20 residential lots and 18 existing septic systems) to centralized sewer.

The project area, located within the City, is also within the Lake Okeechobee Basin Management

Action Plan (BMAP) area as identified by the Florida Department of Environmental Protection. This

BMAP area ultimately drains to Lake Okeechobee, which is connected to the Florida Everglades.

Conversion of septic systems to centralized sewer connections directly aligns with the nutrient reduction goals of the Lake Okeechobee BMAP.

The Hopkins Park Septic-to-Sewer project is estimated to cost $1,721,602. The requested $1,051,360

Community Project Funding (CPF) grant will be used toward design, permitting, and construction of the relocated lift station, the new sewer collection system, connection of the residents to the new sewer collection system, and the abandoning of the existing septic tanks. Toho, on behalf of the City, has included the additional cost over $1,051,360 CPF grant in its capital improvement program (CIP).

Toho is proposing that the grant funds will include payment of applicable System Development

Charges (SDCs) associated with this project, so there will be no up-front costs for the residents to connect to Toho’s sewer system. Residents would be responsible for paying the monthly utility bill for sewer usage as well as any decommissioning of their onsite septic systems.

The conversion of the homes along River Road, Bibbens Street, and Mency Street from aging septic systems to centralized sewer is an improvement of sewer utility service to an underserved community.

More than a simple septic to sewer conversion, this project reflects intergovernmental cooperation in

Osceola County between regional utilities, community enhancement by supporting the Hopkins Park planning efforts, ensuring equal access to environmental benefits (environmental justice), and protecting the environment.

Subrecipient

As of October 1, 2022, Toho became the new management of the utility and the City will be in partnership with Toho on this project. Toho will be conducting project activities as a subrecipient.

Toho’s EIN/TIN number is 56-2378950, UEI Number WXL4NHJHXDH5. The City will still own the infrastructure associated with the activity, but Toho is taking over the management and day-to-day operation of the utility, including the implementation of new CIP projects. Toho will implement and oversee the design, construction, and operation of the Hopkins Park septic-to-sewer project.

Scope

Hopkins Park is approximately 5 acres and is owned by the City. The existing sewer lift station within the park will be relocated to accommodate the City’s renovation of Hopkins Park. The lift station will be relocated from the center of the park to the north side of the park near River Road. The new gravity sewer pipelines and forcemains to accommodate the septic-to-sewer conversions will be located within the rights-of-way of River Road, Mency Street, and Bibbens Street. Implementation of this project will require the following:

Construction

• Trenching

• Piping (gravity sewer pipelines and forcemains)

• Lift Station

• Septic tank abandonment

• Connection of residential homes to new sewer collection system

• Removing and replacing sidewalks

• Removing and replacing road asphalt as needed

• Grassing

Engineering and permitting will be pre-construction activities. The project will require wastewater facilities and activities permitting through the Florida Department of Environmental Protection

(FDEP), and an Environmental Resource Permit through the FDEP.

The capital construction cost for this project is estimated to be up to approximately $1,721,602, including engineering and permitting. There are no land acquisition costs because the project is being constructed on land currently owned by the City or within existing right-of-way.

Section 3 Performance Measures

The City will ensure the subrecipient includes section 3 certifications and explanations in the bid documents for construction. The City will also ensure the contractor uses the local one stop center and local newspaper for any positions needed for the project. The City will further check with the contractor on a monthly basis if any potential section 3 hires have occurred. Likewise the City will check all subcontractors for possible section business status.

Timeline

1. Land Surveys and Soil Testing July 2023-September 2023

2. Engineering Design and Permits October 2023-March 2024

3. Bid Process April 2024-May 2024

4. Construction June 2024-May 2025

Status

The HUD NEPA environmental review has commenced.

Hopkins Park Septic-to-Sewer Project - Project Budget

Grantee: City of St. Cloud Subrecipient: Toho Water Authority Grant Number: B-23-CP-FL-0430

Activity Description CPF Budget Non-CPF

Budget

Total Budget

Predevelopment Costs N/A $0 $0 $0

Construction Relocate lift station, gravity sewer pipe installation, forcemain installation, trenching, connection of residential to new sewer system, removing and replacing sidewalks and asphalt, and grassing.

$1,051,360 $262,840 $1,314,200

Renovation N/A $0 $0 $0

Rehabilitation Costs N/A $0 $0 $0

Acquisition N/A $0 $0 $0

Demolition N/A $0 $0 $0

Site Preparation N/A $0 $0 $0

Engineering Fees Engineering, permitting, bidding, and procurement.

$0 $197,130 $197,130

Administrative Costs

(no more than 20% of the CPF grant) $210,272 $210,272

TOTAL: $1,051,360 $670,242 $1,721,602