INVITATION FOR BID

DEMOLITION SERVICES - ROUND 11

Due September 16th, 2026, 9:00 AM ET

Letcher County Fiscal Court is procuring demolition services in support of a disaster related property acquisition and demolition project.

Bid Submission:

● Bids and all required forms shall be submitted through the DFS Procurement Portal at dfs.bonfirehub.com/portal no later than September 16th, 2026 at 9:00 a.m. ET.

Submissions received after the due date and time will be considered non-responsive and will not be considered.

● Bids will be opened on September 16th, 2026 at 10:00 a.m. ET at the Letcher County Judge Executive's Office.

● Award will occur at the Fiscal Court meeting scheduled for September 21st, 2026 at 10:00 a.m. ET.

● Questions regarding bids should be submitted in the procurement portal. For questions regarding procurement portal navigation, email: procurement@erassist.com.

● BID BOND OR CASHIERS CHECK OF 10% of BID AMOUNT (of all properties bid on) is required. Bid bond (soft copy) can be uploaded to the procurement portal. If submitting a hard copy, a cashier’s check must be submitted to the Letcher County Fiscal Court, at 156 Main St. Suite 107, Whitesburg, KY 41858, by the submission due date and time.

● Proof of liability coverage and workers compensation insurance is required and shall be submitted in the procurement portal.

● Successful bidders must be compliant with all applicable Federal, State, and Local laws.

● Letcher County Fiscal Court reserves the right to accept or reject any or all bids. The right is also reserved to waive any minor irregularities in this bid, and to award the bid to the respondent whose offer is most advantageous to, and in the best interests of the County.

● Letcher County Fiscal Court is an Equal Opportunity Employer. All companies, including women, minority, and veteran owned businesses are encouraged to submit a bid.

http://dfs.bonfirehub.com/portal mailto:procurement@erassist.com

General Terms & Information

● All costs of disposal are the responsibility of the contractor. Costs in this bid are all-inclusive, including disposal transportation and tipping fees.

● Awards will be made per property. There is no guarantee of the quantity of work.

Structures may fall out of the program, be awarded to another contractor to meet state deadline requirements, or be demolished through another program. Contractors with outstanding work may not be awarded.

● If the awarded contractor is not able to start work within 30 days of notice to proceed or complete the work within 60 days of notice to proceed; the county may award the work to the next vendor.

● A performance bond, in the form of a cashier’s check, on the part of the contractor for 100 percent of the contract price will be required prior to work starting.

● Work may not start until after an onsite meeting with the county’s buyout team has been completed and a written (email) notice to proceed is given.

● Contractor must perform all work in strict accordance with all applicable Federal, State and Local codes and requirements.

● Contractor invoice must contain 4 before pictures and 4 after pictures from an app such as Solocator or GPS Camera which prints the GPS location and date on photo. Daily photos from app must also be provided to the Letcher Buyout Team each day of work.

● During demolition, there must be no removal of trees. Tree removal is only allowed if it restricts demolition work of any structure, and only after proper documentation has been requested and received from the Letcher Buyout Team prior to removal of the tree.

● Debris must be wetted if suspected to have asbestos. Letcher County also requests debris to be wetted if high dust and neighboring properties are nearby. Letcher County will not provide the water, source of the water, or water truck support.

● Any temporary crossings needed to be built to accommodate debris removal operations must be permitted by KDOW. The cost of building the structures will be borne entirely by the contractor doing the demolition. Temporary crossings will likely need to be removed as part of the KDOW permit; however they may stay in place if KDOW permit allows.

Letcher Buyout Team will be available to assist the contractor with KDOW permit submission.

● Storing equipment on or accessing demolition properties from neighboring properties may be acceptable if the contractor obtains a signed right of entry form from the neighboring property owner and provides it to the Letcher Buyout Team prior to entering private property. Any damage to neighboring property must be repaired.

Scope of Work:

Services to be provided include:

● Termination of abandoned utilities at least 2 feet below the finish grade of site, including the capping of all wells and/or removal of associated components.

● Verification that utilities are disconnected and that the homeowner has vacated premises must be done prior to beginning work.

● Demolition of structures (houses) and any outbuildings.

● Demolition of associated driveways, sidewalks, fences, mailboxes, and landscaping.

● Removal of all structure foundation and basement walls to at least 1 foot below the finish grade of the site.

● Filling of basements with compacted clean fill (basement floors must have a minimum 1-foot diameter hole in floor to allow for drainage). Clean fill from the demo property in question may be used (such as bricks); however fill from other demo properties may not be used. Compaction factors necessary to achieve required level grade must be used. Any provided fill or rock must come from permitted quarries or borrow pit–tickets/invoices must be provided with invoice.

● Removal of septic tank, if not removed, floors and walls must be cracked or crumbled so tank will not hold water and the tank must be filled with sand or other clean fill (fill source must come from permitted quarry or provider, tickets must be provided with invoice).

● Permitted disposal (or recycling) of residential fuel tanks.

● Removal and proper disposal of demolition debris and household hazardous waste to an approved landfill (scale/tipping tickets are required) Debris must be wetted if required by the terms in this IFB.

○ There are no approved landfills in Letcher County (Laurel County and Boyd County have approved landfills, and are likely the closest. Pike County’s landfill may or may not accept the debris).

○ The Perry County Transfer station in Hazard, KY is accepting non-hazardous demolition debris.

○ Note: Concrete or asphalt *might* be accepted by local or state government road departments as part of beneficial reuse/recycling as revetment or millings. IF these government road departments will accept the concrete or asphalt, the equivalent of a ticket will be accepted (date stamped photo of delivery as well as a document/paper with approximate quantity/date/location with initials by someone at the government location). Letcher County Road Department will accept concrete from sidewalks or foundations to be recycled/used as streambank revetment. It will NOT accept concrete blocks.

● Restoration of property to natural conditions after demolition, to include grading, leveling, seeding and site stabilization.

Potential Properties Associated with this IFB

There is no guarantee of the quantity of work. Structures may fall out of the program, be awarded to another contractor to meet state deadline requirements, or be demolished through another program.

# Address City Coordinates

1 10 Bulldog Drive Whitesburg 37.1110122, -82.8021628

2 23 Bulldog Drive Whitesburg 37.11085, -82.79994

3 2458 KY 343 Jenkins 37.203861, -82.676603

4 4889 KY 805 Cromona 37.181377, -82.687344

5 72 McCray Lane Millstone 37.1673, -82.75288

6 80 Ky 803 Millstone 37.1818, -82.752791

7 901 KY 343 Neon 37.195279, -82.699672

10 Bulldog Drive Whitesburg, KY 41858 (37.1110122, -82.8021628)

Main Structure Standing Yes

House Foundation type Crawl Space/Concrete Block

Additional buildings Storage Building

Driveway type Gravel

Sidewalks or Walkways Yes

Septic/Sewer Septic

Water Provider City of Whitesburg

Electrical Provider AEP

Link to Property Photos https://erassist-files.s3.amazonaws.com/media/uploads/4663_-_10_Bulldog_Drive_-_Property_Photos.pdf

23 Bulldog Drive Whitesburg, KY 41858

(37.11085, -82.79994)

Main Structure Standing Yes

House Foundation type Concrete Slab

Additional buildings No

Driveway type Gravel

Sidewalks or Walkways No

Septic/Sewer Sewer

Water Provider City of Whitesburg https://erassist-files.s3.amazonaws.com/media/uploads/23_Bulldog_Dr_Property_Photos.pdf

2458 KY 343

Jenkins, KY 41537

(37.203861, -82.676603)

Main Structure Standing Yes

House Foundation type Crawl Space/Concrete Block

Additional buildings Storage Building

Driveway type Gravel

Sidewalks or Walkways No

Septic/Sewer Sewer

Water Provider City of Jenkins https://erassist-files.s3.amazonaws.com/media/uploads/2458_HWY_343_photos.pdf

4889 KY 805

Cromona, KY 41537 (37.181377, -82.687344)

Main Structure Standing Yes

House Foundation type Crawl Space

Additional buildings No

Driveway type Gravel

Sidewalks or Walkways No

Septic/Sewer Septic

Water Provider City of Cromona https://erassist-files.s3.amazonaws.com/media/uploads/4663-0014__4889_KY_805_Pre-Demo_Photos.pdf

72 McCray Lane Millstone, KY 41838

(37.1673, -82.75288)

Main Structure Standing No

House Foundation type Crawl Space

Additional buildings No

Driveway type Gravel

Sidewalks or Walkways No

Septic/Sewer Septic

Water Provider City of Millstone https://erassist-files.s3.amazonaws.com/media/uploads/4663_-_72_McCray_Lane_-_Property_Photos.pdf

80 Ky 803 Millstone, KY 41838

(37.1818, -82.752791)

Main Structure Standing No

House Foundation type Partial basement

Additional buildings Yes

Driveway type Concrete

Sidewalks or Walkways No

Septic/Sewer Septic

Water Provider Well https://erassist-files.s3.amazonaws.com/media/uploads/4663-0036_-_80_Ky_803_-_Pre-Demo_Photos.pdf

901 KY 343

Neon, KY 41840

(37.195279, -82.699672)

Main Structure Standing Yes

Additional buildings No

Driveway type Asphalt

Sidewalks or Walkways Yes

Septic/Sewer Sewer https://erassist-files.s3.amazonaws.com/media/uploads/4663_-_901_ky_hwy_343_-_property_google_photos.pdf