6-26DB24-5 - IFB - Weed Control and Fertilizer Application.docx

INVITATION FOR BID

WEED CONTROL AND FERTILIZER APPLICATION

FOR MULTIPLE LOCATIONS

SOLICITATION # 26DB24-5

BID DUE

Tuesday February 10, 2026 2:00 p.m. MST

QUESTIONS DUE

Thursday February 05, 2026 2:00 p.m. MST

Purchasing Department Auxiliary Services Building 7905 South Redwood Road West Jordan, Utah 84088-4601

WEED CONTOL AND FERTILIZER APPLICATION

FOR MULTIPLE LOCATIONS

Invitation for Bid # 26DB24-5

You are invited to submit bids to the Jordan School District relating to Weed Control and Fertilizer Application. The bid will be awarded to the lowest responsive and responsible Bidder(s). This award may or may not be split among multiple Bidders depending on whether the Jordan School District deems multiple awards to be in the best interest of the District.

Responsiveness to the bid will be established only if the bid meets the following requirements:

All information requested must be completed and submitted by Tuesday February 10, 2026, at 2:00 p.m. (MST). If the required information is not submitted in a timely manner, the bid will be deemed non-responsive.

All inquiries relative to this bid need to be submitted by Thursday February 05, 2026, at 2:00 p.m. (MST), and will be answered though U3P Bonfire.

The preferred method of submitting your bid is electronically through Utah Public Procurement Place (U3P) Bonfire at utah.bonfirehub.com. Neither faxed nor emailed bids will be accepted.

Vendors must respond in each and every area as specified in the bid documents (such as pricing, etc.) and the bid must be returned in its entirety.

The agreement shall commence on the date of bid acceptance and continue for one (1) year. Each bid must include an option whereby the Jordan School District, at its sole discretion, can extend the contract for up to four (4) annual renewals on the same terms, prices, and conditions set forth in the bid, for a total of five (5) maximum contract years. Requests for price adjustment must include sufficient documentation supporting the request. Any adjustment or amendment to the contract will not be effective unless approved by the Jordan School District Purchasing Director. The negotiation may only occur within sixty (60) days before the contract renewal.

Any early payment discounts offered to the Jordan School District are encouraged. Discounts shown may be evaluated as part of the bid award. Discounts offered for fewer than ten (10) working days will not be acceptable.

The Jordan School District Purchasing Department reserves the right to reject any or all proposals and to waive any informality or technicality in any proposal in the best interest of the Jordan School District.

Results of the bid evaluation will be available on our website, purchasing.jordandistrict.org, and on U3P Bonfire.

TAX EXEMPT FORMS

Please note that sales made to Utah School Districts are exempt from sales tax according to Utah Code 59-12-104. Bidders must use the Tax Exemption Certificate form TC-721G when purchasing construction materials for Jordan School District projects. A tax-exempt form will be provided upon request.

LIABILITY INSURANCE

The Bidder shall purchase and maintain such insurance as will protect them from claims under Workers’ Compensation Acts and other employee benefit acts; from claims for damages because of bodily injury, including death; and from claims for damages to property which may arise out of or result from the Bidder’s operations under this contract, whether such operations be by themselves or by any subcontractor or anyone directly or indirectly employed by any of them. This insurance shall be written for not less than any limits of liability specified as part of this contract or required by law, whichever is greater, and shall exclude contractual liability insurance as applicable to the Bidder’s obligations.

BIDDER REQUIREMENTS

The Bidder must have a minimum five (5) years of experience. The Bidder shall supervise and direct all work, using their best skill and attention. The Bidder shall be solely responsible for all means, methods, techniques, sequences, and procedures and for coordinating all portions of the work under the contract.

Unless otherwise specifically noted, the Bidder shall provide and pay for all labor, materials, equipment, tools, machinery, and services necessary for the proper execution and completion of the work.

The Bidder warrants to the owner that all materials and equipment incorporated in the work will be new unless otherwise specified, and that all work will be of good quality, free from faults and defects, and in conformance with the bid documents. All work not conforming to these standards may be considered defective.

JSD STANDARD CONTRACT TERMS AND CONDITIONS,

EXCEPTIONS, AND NEGOTIATIONS

A contract or purchase order(s) that result from this IFB will include Jordan School District’s Standard Terms and Conditions (“Standard Terms and Conditions”). It is the responsibility of the Bidders to review the Standard Terms and Conditions, whether attached to this IFB (see Attachment A) or at purchasing.jordandistrict.org.

PRICE GUARANTEE PERIOD

All pricing must be guaranteed for one (1) year. Following the guarantee period, any request for price adjustment must be for an equal guarantee period.

Requests for price adjustment MUST include sufficient documentation supporting the request that demonstrates a logical mathematical link between the current price and the proposed price. If price adjustments can be linked to a specific index, please list the index.

Any adjustment or amendment to the contract will not be effective unless approved by the JSD Purchasing Director. JSD will be given the immediate benefit of any decrease in the market or allowable discount.

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WORK SCOPE

Bidder will submit pricing in two (2) parts: Part One (1) for weed control application only and Part Two (2) for fertilizer application only.

· PART 1: WEED CONTROL APPLICATION ONLY

· Bidder will submit pricing to apply Trimec 1000 to control broadleaf weeds in grass areas for the entire grounds of Jordan School District, approximately 500 acres.

· Pricing will be submitted on a per-acre basis.

· No substitutions will be allowed.

· Pricing must include all labor and equipment needed to complete the job.

· Product must be applied in accordance with its labeling.

· Provide a list of equipment that will be used to apply weed control.

· Weed control application timing

· Weed control will be applied in April, after award of contract. Application must be completed within ten to fourteen (10-14) days.

· Applications must be done when school is not in session, such as evenings, weekends, or holidays.

· Additional applications may be scheduled by the Facility Services Department during the contract period.

· PART 2: FERTILIZER APPLICATION ONLY

· Bidder will submit pricing to apply the fertilizer product below in grass areas for the entire grounds of Jordan School District, approximately 500 acres.

· Pricing will be submitted on a per-acre basis.

· Fertilizer product: 28-4-10 4% non-staining iron, 50% polymer coated – applied @ 1.5lb. of N per 1,000 sq. ft.

· Pricing must include all labor and equipment needed to complete the job.

· Product must be applied in accordance with its labeling.

· Provide a list of equipment that will be used to apply fertilizer.

· Fertilizer application timing:

· Fertilization will occur in the beginning of June and must be completed within ten to fourteen (10-14) days.

· Applications must be done when school is not in session, such as evenings, weekends, or holidays.

· Additional applications may be scheduled by the Facility Services Department during the contract period.

COST SHEET

Location:

Multiple Locations

Name of Bidder:

The undersigned, having carefully examined the contract documents, hereby proposes and agrees to provide Weed Control and Fertilizer Application.

PART 1: WEED CONTROL

A. WEED CONTROL APPLICATION BID

FOR ALL 500 ACRES: $____________________________________ DOLLARS

B. WEED CONTROL BID PER ACRE: $________________________ DOLLARS

C. OTHER CHARGES (SPECIFY): $____________________________ DOLLARS

D. PLEASE LIST EQUIPMENT (QUANTITY) TO BE USED IN APPLICATION

Gallons per tank _______________ Pounds per spreader _______________ Number of tanks _______________ Number of spreaders _______________

PART 2: FERTILIZER

A. FERTILIZER APPLICATION BID

FOR ALL 500 ACRES: $____________________________________ DOLLARS

B. FERTILIZER BID PER ACRE: $_____________________________ DOLLARS

C. OTHER CHARGES (SPECIFY): $____________________________ DOLLARS

D. PLEASE LIST EQUIPMENT (QUANTITY) TO BE USED IN APPLICATION

Gallons per tank _______________ Pounds per spreader _______________ Number of tanks _______________ Number of spreaders _______________

Billing would be for the full 500 approximate acres. Any other type of billing would need prior approval by the Jordan School District.

This bid shall be valid for a period of thirty (30) days after the date set for receipt of bids.

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COST SHEET (continued)

Submitted by:

Vendor Name

Authorized Signature

Name and Title

Telephone

Date

Weed Control and Fertilizer Application

IFB # 26DB24-5

Due February 10, 2026, at 2:00 p.m. MST image1.png