6-26-0200 Scope of Work.pdf
PDF 142 KB Posted
- Attached to
- RFQt Shredding Services
- Solicitation number
- 26-0200
- Issued by
- Tarrant County, Austin City, Texas
About this file
This Scope of Work document outlines an annual requirements contract for ozone generator maintenance and cleaning services for the City of Arlington, Texas Water Department. The City operates two water treatment plants—Pierce-Burch WTP and John F. Kubala WTP—that collectively house six ozone generators used in drinking water disinfection processes. The contract requires the successful vendor to provide preventative maintenance, repairs, and cleaning services on an as-needed basis, with scheduled maintenance coordinated through the City's Maintenance Managers. The service plan must include annual preventative maintenance for all six generators on a three-year rotation, with two generators serviced per year. The contractor must develop and provide an ongoing manufacturer-recommended maintenance schedule, perform dielectric disassembly and cleaning, and return all equipment to Original Equipment Manufacturer operating specifications. Pierce-Burch WTP houses three OF209 model generators located at 1901 Lakewood Drive, Arlington, Texas, while John F. Kubala WTP houses three OF214L-AT model generators at 7001 US HWY 287, Arlington, Texas.
The contractor must submit all repair quotes and written reports detailing repairs, before-and-after conditions, concerns, and recommendations to the City for approval prior to beginning work. All scheduling must be submitted to the City representative for review and approval, with the contractor required to contact the authorized representative two weeks before each site visit. The contract specifies that the contractor will provide restocking lists of items used and recommendations to maintain a 20% supply of parts and supplies. All contractor personnel accessing the water treatment plants must comply with security procedures, including advance listing on an Electronic Visitor's Calendar or immediate sign-in at a designated logbook with appropriate identification verification. No pricing terms, set-asides, or funding amounts are specified in this Scope of Work document.
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Text version
26-0200 Annual Requirements Contract for Ozone Generator Maintenance and Cleaning
SCOPE OF WORK
1. INTENT
The purpose of this specification is to establish an annual requirements contract for the maintenance and cleaning of the ozone generators for the City of Arlington Water Treatment facilities.
The City maintains two water treatment plants—Pierce-Burch WTP and John F. Kubala WTP—that utilize ozone generation as part of their drinking water disinfection processes (see detailed generator specs outlined in Attachment A.)
The City Requires that maintenance and cleaning in support of the ozone generator equipment be provided to optimize the production of ozone in quantities in accordance with the demand for water upon the water treatment plants.
The individual equipment shall be maintained by City personnel in accordance with written O&M documentation and consultation documentation provided by the vendor.
2. PURPOSE
The City desires to execute a contract such that in the case of needed maintenance or cleaning, the successful vendor will:
• Provide a Final written report detailing the repairs and any other related data, list the before and after conditions of the generator, as well as concerns and recommendations.
• Provide a restock list of items used and any recommendations for the City to maintain an adequate 20% stock of parts and supplies.
3. SCHEDULED MAINTENANCE
1. Develop and provide, to the City, with an ongoing maintenance plan and schedule (preventative maintenance), as recommended by the generator manufacturer for preventative maintenance for all six generators owned by the City.
• Annual preventative maintenance o Preventative maintenance may include, but not be limited to, dielectric disassembly, cleaning, service, and reassembly (guidelines for service as outlined by the manufacturer)
2. Service two (2) generators, one at each water treatment plant per year. In a period of three
(3) years all six generators shall be fully serviced with preventive maintenance.
3. This specification defines the minimum requirements of this contract. The replacement parts and repair work identified herein, when provided and completed by the Contractor, are intended to return the subject generator/equipment back to Original Equipment Manufacturer (O.E.M.) operating specification, unless otherwise specified by COA when the work is ordered.
4. All scheduling of work under this contract will be on an “as needed” basis and is to be coordinated with the City of Arlington’s Maintenance Managers, or authorized designee.
The Maintenance Managers, or authorized designee, must approve all repair quotes and reports prior to any repair work being performed.
• Scheduled maintenance shall be scheduled and submitted to the COA representative for review and approval. Upon approval of the schedule, the Contractor shall contact the authorized COA representative two weeks prior to site visit to arrange preparations for the preventive maintenance to be performed.
4. GENERATORS AND LOCATIONS
Storage facilities for the ozone generators are located on two sites. See attachment “A.”
Pierce-Burch Water Treatment Plant (WTP) – 1901 Lakewood Drive, Arlington, TX.
• Three (3) Generators Model OF209
John Kubala Water Treatment Plant (WTP) – 7001 US HWY 287, Arlington, TX.
• Three (3) Generators Model OF214L-AT
5. SECURITY PROCEDURES
All entrants must have specific business with an Arlington Water Department employee to be allowed entrance to the water treatment plants and remote sites. Employees controlling gate access at each plant will view the appropriate Electronic Visitor’s Calendar in order to determine validity of requested visitor entries per Security Procedures. This includes consultants, vendors, salespersons, contractors, or any other non-City employees. Any access shall require:
a. Listing on the Electronic Visitor’s Calendar, or Immediate sign in at a designated sign-in logbook after approval to enter, as designated by employee authorizing entry. Sign-in must include driver’s name, company name, phone number and time in, as well as time out upon departure.
b. All entries must reflect correct date, time, company, and driver name.
c. Show photo identification at the time of log-in, if requested
d. Sign out prior to leaving the Water Plant (if signed in)
| a. Listing on the Electronic Visitor’s Calendar, or Immediate sign in at a designated sign-in logbook after approval to enter, as designated by employee authorizing entry. Sign-in must include driver’s name, company name, phone number and time in, as... |
| b. All entries must reflect correct date, time, company, and driver name. |
| c. Show photo identification at the time of log-in, if requested |
| d. Sign out prior to leaving the Water Plant (if signed in) |
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