6-1-CLP133522 RFB - FINAL.pdf

Bid Number CLP133522 Clark Planetarium Solar Panel Expansion

Request for Bids

GENERAL BID REQUIREMENTS

1.0 PURPOSE / SCOPE:

Salt Lake County Contracts and Procurement, on behalf of the Clark Planetarium, “County” invites your company “Bidder” to bid on expanding the existing solar panel array located on the roof of the Clark Planetarium.

Salt Lake County is looking for qualified bidders to design, permit, and install additional solar photovoltaic panels and inverters on the roof of the existing Clark Planetarium building at the Gateway in Salt Lake City, UT. The existing system consists of (6) rows of 24 panels (144 panels total) at approximately a 40-degree tilt. Each existing panel is Evergreen Solar 190 W (ES-190-RL) for a total DC size of 27,360 W (See Exhibit 1).

The array combines and runs into two SolarEdge 14.4 kW (208V/3-phase) inverters located within a penthouse mechanical space just north of the array location. The arrays are tied into an existing 120/208V, 100A panelboard located within the same room. The PV disconnect is labeled at this location as well as on a placard mounted to the existing Clark Planetarium utility meter located in the building’s north metering room. No changes to the existing solar PV array are anticipated. Proposed PV System Expansion The rooftop area just south of the existing array has been prepared to accommodate additional PV panels.

The space available for the array is approximately 30’ x 76’. Provide a minimum of 48 new panels mounted on a ballasted racking system at a 5-degree tilt and minimum of 2’ spacing between the rows. The new system must produce a minimum of 27,200 kWh/year. Provide new SolarEdge inverters with connections to the existing SolarEdge monitoring system. Inverters may be located on the roof adjacent to the panels or wall mounted adjacent to the existing inverters within the mechanical penthouse. Include all programming necessary to update the monitoring system to include the expanded PV system.

The existing Siemens 100A solar PV panel will need to be removed and replaced and upgraded to a 200A 120/208V panelboard with 200A main breaker. Feed this panel from the same 5DPLB distribution panel and replace the existing 100A feeder breaker with a new 200A breaker. Feed the new panel with 4 #3/0, #6 GR in 2” CND. Provide shop drawing level coordination drawings and full set of documentation to be submitted to Salt Lake City for permitting.

Solar Edge inverters must be used and integrated into the current Solar Edge monitoring platform.

This is a rooftop application, and specialty equipment will be required to deliver all goods and tools.

2.0 CONTENTS:

If any provision or specification in this “Request for Bids” (RFB) is ambiguous or is disputed by a bidder, the bidder must notify the County Contracts and Procurement Division prior to the opening of the bids. No dispute or protest concerning the ambiguity of these specifications or provisions of this RFB shall be accepted following opening of the bids.

3.0 QUESTIONS:

Questions shall be submitted through our online solicitation system, Utah Public Procurement Place (U3P) powered by Bonfire. Questions are due prior to the question due date and time specified. If a question/answer changes the RFB document, the change will be released in an amendment to the solicitation event. Bidders who have stated their “Intent to Bid” in the U3P system will receive email notice of questions and amendments. Do NOT contact the Agency, Division, Department, or other County officers or employees.

4.0 PRE-BID CONFERENCE or SITE VISIT:

A site visit will be held at date and time specified in U3P Bonfire. The location will be the Clark Planetarium located at: 110 S 400 W, Salt Lake City, UT 84101. Attendance is mandatory, and shall be the sole responsibility of the bidder to attend this conference. The written questions submitted, along with any other additional information pertaining to the clarification of specifications, will be discussed in detail at this conference. Bidders should thoroughly familiarize themselves with this RFB document including specifications prior to attending the conference. Verbal statements or information given at a pre-bid conference is not binding on the bidder or the County unless released in a Bid Addendum.

Bidders must attend the Site Visit in order to submit a bid.

5.0 AWARD:

Salt Lake County may award bids and contracts to bidders through a preference system. Please refer to the preference attachment.

Salt Lake County may reject any or all bids if it is deemed to be in the best interest of the County.

Award will be to the lowest responsive, responsible bidder submitting the lowest cost including delivery and installation.

6.0 DELIVERY:

The bid pricing being offered must include delivery charges and be shipped FOB Destination, Freight Pre-Paid.

This is a rooftop application, and specialty equipment will be required to deliver all goods and tools.

7.0 PRICING:

County will determine the low bidder based upon the total price bid on the attached bid schedule (See Attachment 1 – Price Schedule).

https://solutions.sciquest.com/apps/Router/SupplierLogin?Custorg=StateOfUtah

8.0 WARRANTY:

Warranty requirements must include a warranty as per SLCo Terms and Conditions, #2.

9.0 REQUIRED INSURANCE POLICIES:

GENERAL INSURANCE REQUIREMENTS FOR ALL POLICIES.

A. Any insurance coverage required herein that is written on a “claims made” form rather than on an “occurrence” form shall (i) provide full prior acts coverage or have a retroactive date effective before the date of this Agreement, and (ii) be maintained for a period of at least 3 (three) years following the end of the term of this Agreement or contain a comparable “extended discovery” clause. Evidence of current extended discovery coverage and the purchase options available upon policy termination shall be provided to the County.

B. All policies of insurance shall be issued by insurance companies licensed to do business in the State of Utah and either:

(i) Currently rated A- or better by A.M. Best Company;

—OR—

(ii) Listed in the United States Treasury Department’s current Listing of Approved Sureties (Department Circular 570), as amended.

C. Bidder shall furnish certificates of insurance, acceptable to the

County, verifying the foregoing matters concurrent with the execution hereof and thereafter as required.

D. In the event any work is subcontracted, Bidder shall require its subcontractor, at no cost to the County, to secure and maintain all minimum insurance coverages required of the Bidder hereunder.

E. In the event that governmental immunity limits are subsequently altered by legislation or judicial opinion, Bidder shall provide a new certificate of insurance within 30 (thirty) days after being notified thereof in writing by the County, certifying coverage in compliance with the modified limits or, if no new limits are specified, in an amount acceptable to the County.

F. All required certificates and policies shall provide that coverage thereunder shall not be canceled or modified without providing 30 (thirty) days prior written notice to the County in a manner approved by the County District Attorney.

G. In the event Bidder fails to maintain and keep in force any insurance policies as required herein, County shall have the right at its sole discretion to obtain such coverage and reduce payments to Bidder for the costs of said insurance.

REQUIRED INSURANCE POLICIES.

Bidder agrees to secure and maintain the following required policies of insurance in accordance with the general insurance requirements set forth in the preceding subsection:

A. Workers’ compensation and employer’s liability insurance as required by the State of Utah unless a waiver of coverage is allowed and acquired pursuant to Utah law. This requirement includes Bidders who are doing business as an individual and/or as a sole proprietor as well as corporations, limited liability companies, joint ventures and partnerships. In the event any work is subcontracted, Bidder shall require its subcontractor(s) similarly to provide workers’ compensation insurance for all of the latter’s employees, unless a waiver of coverage is allowed and acquired pursuant to Utah law.

B. Commercial general liability insurance on an occurrence form with the County as an additional insured, in the minimum amount of $1,000,000 per occurrence with a $2,000,000 general policy aggregate and $2,000,000 products completed operations policy aggregate. The policy shall protect the County, Bidder, and any subcontractor from claims for damages for personal injury, including accidental death, and from claims for property damage that may arise from Bidder’s operations under this Agreement, whether performed by Bidder itself, any subcontractor, or anyone directly or indirectly employed by either of them. Such insurance shall provide coverage for premises operations, acts of independent Bidders, and completed operations.

C. Commercial automobile liability insurance that provides coverage for owned, hired, and non-owned automobiles, with the County as an additional insured, in the minimum amount of $1,000,000 per occurrence.

—OR IF THERE WILL NOT BE ANY VEHICLE OPERATIONS—

D. The Bidder shall not operate a vehicle in connection with any services rendered under this Agreement. Inasmuch as the Bidder agrees not to operate a vehicle in connection with services rendered under this Agreement, the County shall not require the Bidder to provide commercial automobile liability insurance.

10.0 TERMS AND CONDITIONS:

Bidder agrees that if awarded a contract under this solicitation, Salt Lake County’s Terms and Conditions, attached, will apply.