6-01 RFP - UTD JSOM III - Invitation PKG A -updated.pdf

2218 Bryan Street, Suite 200

Dallas, Texas 75201 www.perkinswill.com

FURNITURE BID ADVERTISEMENT – PACKAGE A

Project Name: The University of Texas at Dallas – Jindal School of Management III (UTD - JSOM III)

Location: Richardson, TX Issued Date: 10.27.2025

Prepared By: Leah Dailey, Candace Kalugyer Project Number: 144086.000

TABLE OF CONTENTS

SECTION 01 RFP INVITATION

• Letter to Bidders

• Terms & Conditions

SECTION 02 RFP INFORMATION

• Overview

• Packages

• Documents

• RFP Schedule

SECTION 03 PROJECT INFORMATION

• Site

Section 01 | Letter to Bidders

Perkins&Will, on behalf of The University of Texas at Dallas (UTD) is requesting proposals for the furniture package for Jindal

School of Management III (JSOM III) in Richardson, TX. The objective of this Request for Proposal (RFP) is to engage qualified

Vendors to provide, deliver, and install furniture. The responses will assist the project team in selecting the future furniture partner for this project. This request includes the majority of the furniture requirements for the project, including but not limited to private offices, workstations, classrooms, and ancillary furniture.

The response submitted will be evaluated by The University of Texas at Dallas – Jindal School of Management III project team and will be kept confidential. Thank you for your continued interest in this project and becoming a part of the JSOM III project.

Regards, Leah Dailey, NCIDQ, RID, IIDA

FFE Specialist

Perkins&Will

Candace Kalugyer, NCIDQ, RID, IIDA

Sr. FFE Specialist

Perkins&Will

Furniture Bid Advertisement

Project Name: The University of Texas at Dallas – Jindal School of Management III

Date: 10.27.2025 www.perkinswill.com 2

Section 01 | Terms & Conditions

RFP GENERAL TERMS & CONDITIONS:

The following terms and conditions are not exclusive. The client reserves the right to change and/or modify the terms and conditions of this RFP at its sole discretion. Any changes will be communicated to active RFP participants.

LATE SUBMISSIONS:

The client reserves the right to disqualify proposals received after the submission deadline.

ACCEPTANCE OF PROPOSALS:

By accepting a proposal for consideration and review, Client will not be legally bound in any way. Oral and written communications between Client and respondents on the subject matter of the proposal during the selection process will not be legally binding. Client will not be legally bound to respondents until such time as the parties have executed a mutually acceptable and definitive written agreement. Client will reserve the right to select and negotiate with any respondents they judge qualified for competitive proposals, and to terminate negotiations with any and all respondents. The client may contact you for future information as required.

PERIOD OF VALIDITY PROPOSAL:

Your proposal must be firm for a period of (120) days from the date of receipt by client. If your response is unable to meet this requirement you must indicate this in your response in the bid spreadsheet.

Section 02 | Overview

GENERAL RFP SCOPE + INFORMATION:

Bid participation shall be transmitted to the project team utilizing Bonfire, which is UTD’s Project Information Management

System. Requests for Information (RFIs) must also be transmitted via Bonfire, this system will be used to track the status, topic, and relevant dates for each RFI. Direct communication with project team members or stakeholders outside of the Bonfire platform (including phone calls, texts, or in-person discussions) is strictly prohibited. Responses to questions will be shared with all bidders. Please refer to the included schedule for deadlines.

PROJECT DETAILS:

Address: 800 W Campbell Rd, Richardson, TX 75080

Approximate Gross Square Footage: 125,000 Square Feet

Types of Spaces: Include, but are not limited to Classrooms, Computer Lab, Private Offices, Executive Suite, Executive

Boardroom, Conference/Meeting Rooms, Breakout Rooms, and Multipurpose/Event Room.

PROJECT AWARD DETAILS:

• This is a request for pricing the project will be awarded by package, multiple dealers may be awarded, depending on project needs.

• Alternates will be reviewed, only as noted in the Bid Form Alternatives Tab. No substitutions will be accepted outside of those specifically identified in the Bid Form Alternatives Tab. If you are unable to supply a particular product, please include in your questions.

• Any proposed alternatives must include visual documentation of the product, along with finish equivalent to the basis of design specification. Refer to the specifications for additional requirements and details.

Date: 10.27.2025 www.perkinswill.com 3

Section 02 | Packages

PACKAGE LISTING:

The following is a list of the Manufacturer Packages included in this project. Each package is provided with a blank box in the Bid

Form (Excel Workbook) where the Respondent shall enter the lump sum proposal amount in numerals.

• The dollar amount entered on the Bid Form Summary Tab for each package must match the amount shown on the corresponding Bid Form Package Tab.

• In the event of any discrepancy between the Bid Form Summary Tab and the corresponding Bid Form Package Tab, the Bid

Form Summary Tab shall govern.

Package A

Package 01 – All Seating

Package 02 – Bernhardt

Package 03 – Bright

Package 04 – CCN

Package 05 – Davis

Package 06 – DPG

Package 07 – DTank

Package 08 – ERG

Package 09 – Fulbright

Package 10 – Haworth

Package 11 – HBF

Package 12 – Hi5

Package 13 – Hon

Package 14 – Humanscale

Package 15 – Keilhauer

Package 16 – KI

Package 17 – Kimball

Package 18 – Kimball Typical Private Offices

Package 19 – MillerKnoll

Package 20 – Mitylite

Package 21 – Sit on It

Package 22 – Spec

Package 23 – Steelcase

Package 24 – Versteel

Package 25 – Via

Date: 10.27.2025 www.perkinswill.com 4

Alternate Packages

Package 26 – ALT Typical Private Offices

Package 27 – ALT Executive Storage

Section 02 | Documents

FILES INCLUDED:

• 01 RFP – UTD JSOM III – Invitation_PKG A (this PDF)

• 02 RFP – UTD JSOM III – Spec Book_PKG A (PDF)

• 03 RFP – UTD JSOM III – Furniture Plans (PDF)

• 03.2 RFP – UTD JSOM III – Furniture Plans_COLOR BY PKG (PDF)

• 04 RFP – UTD JSOM III – Bid Form_PKG A (Excel Workbook)

• 05 PW Digital Release Form EFTA (Word File)

RESPONSE FILE REQUIREMENTS:

1. RFP Pricing (Excel workbook)

Documentation to be provided in the live Excel spreadsheet template provided.

Dealer name to be included in the file name as the suffix.

o For example, if the dealer is named XYZ then the file name is “UTD JSOM III-RFP Bid Form-XYZ.xlxs”

2. RFP Alternatives Response Book (.pdf)

Documentation to be provided in pdf format. The response book will be organized and assembled per the directions that follow.

Dealer name to be included in the file name as the suffix.

o For example, if the dealer is named XYZ then the file name is “UTD JSOM III-RFP Response Book-XYZ.pdf”

RFP PRICING REQUIREMENTS:

Completed RFP Summary Form (IN EXCEL) for all the furniture outlined in the specification book provided for the RFP.

1. The RFP response must meet the specifications as outlined in all the documents provided in this RFP. No exceptions;

failure to meet the specifications will result in immediate disqualification

2. Do not add or delete any rows or columns in Bid Form.

3. Include any rebate, special incentives, or other key dollar considerations in the comments/clarifications/exclusions cell.

4. Any alternative pricing scenarios must be submitted in the Bid Form Alternatives Tab. Alternates will only be considered if all base bid requirements have been fully met and completed. Dealers authorized to sell Kimball are required to price the base bid before proposing any alternate. No substitutions will be accepted outside of those specifically identified in the Bid Form Alternatives Tab.

5. All pricing submitted shall include costs for freight (including fuel surcharges), tariffs, surcharges, delivery, and installation within the subtotals provided.

Date: 10.27.2025 www.perkinswill.com 5

6. Delivery and installation shall be coordinated with the General Contractor, Building Management, and Owner’s

Representative, and are to be assumed during standard business hours (Monday–Friday). Due to the nature of construction projects, schedule adjustments may be required; therefore, bidders shall include coordination time and flexibility within installation costs. The successful bidder shall be responsible for coordinating site and elevator access with the General Contractor, Project Manager, and Building Management.

7. Provide PDF version of bid pricing Bid Form Summary Tab.

RFP ALTERNATIVES RESPONSE BOOK:

1. Manufacturer Information

Provide a company overview for the manufacturer. At a minimum, include the following:

Company Overview

HQ Location

Number of Employees

Number of Years in Business

Terms of Warranty

Purchasing Contracts – if applicable

Key Team Members (ie. Local Representative)

2. Visual Requirements

Provide a PDF page for each typical that includes both dimensioned plan view and white sweep isometric view.

Typicals to be represented at ¼” scale.

Drawings to include tags with product sizes. (ie, PO.01 30x66 / 24x48)

Labeled image of finish equivalent(s) to the basis of design specification

Section 02 | RFP Schedule

FURNITURE RFP POSTED:

Tuesday, November 4th at 5pm CST

FURNITURE RFP QUESTIONS DUE:

Tuesday, November 11th at 5pm CST

FURNITURE RFP ANSWERS RETURNED:

Tuesday, November 18st at 5pm CST

FURNITURE RFP RESPONSE DUE:

Tuesday, December 2nd at 5pm CST

FURNITURE PROJECT AWARDED:

Notice to Proceed with Formal Proposals

Friday, December 19th, 2025

FURNITURE PURCHASE ORDERS CUT/ISSUED:

Monday, January 19th, 2026

FURNITURE ORDER ENTRY

Anticipated Monday, February 2nd, 2026

Date: 10.27.2025 www.perkinswill.com 6

SUBSTANTIAL COMPLETION:

Anticipated Tuesday, June 16th, 2026

FURNITURE INSTALLATION BEGINS:

Anticipated Monday, June 22nd, 2026

FURNITURE INSTALLATION & PUNCH COMPLETION:

Anticipated Friday, July 24th, 2026

LEED - BUILDING IAQ FLUSH:

Path 2.0 During Occupancy (27 Days)

Anticipated Saturday, June 27th, 2026 - Friday, July 24th, 2026

BUILDING TURN OVER:

Anticipated Monday, July 27th, 2026

OPERATIONAL & OCCUPIED:

Anticipated Client Move-in Adjustment Period:

Monday, July 27th, 2026 - Monday, August 24th, 2026

2026 FALL CLASSES BEGIN:

TUESDAY, AUGUST 25TH, 2026

Section 03 | Site

VERTICAL TRANSPORTATION/HOISTING:

Vendors shall consider the following logistical constraints in your responses:

• There are (3) passenger elevators, with front access.

• Elevator 3 Dimensions Doorway: 12” D x 42” W x 84” H Clear Opening

• Elevator Dimensions Cab Height: 88 ¾”H Clear Under Ceiling

• Elevator 01 Dimensions Interior Cab: 65 ½”W x 93”W

• Elevator 02 & 03 Dimensions Interior Cab: 57”D x 81”W

• Use of the elevator must be coordinated in advance with the Construction Manager and Owner.

LOADING ZONE:

• The building has a designated loading dock.

• The building does not generally allow access for 18-wheelers.

END OF DOCUMENT.