December 15, 2025 RFQ Number 59A1395

STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION

REQUEST FOR QUALIFICATIONS NOTICE

NUMBER 59A1395

Read carefully as the following revisions have been made to this document:

• On September 30, 2025, the U.S. Department of Transportation (U.S.

DOT) issued an interim final rule (IFR) which, among other things, implemented changes to the Disadvantaged Business Enterprise (DBE) Program via modifications to 49 Code of Federal Regulations Part

26. (Docket Number DOT-OST-2025-0897.) The IFR was published in the Federal Register on October 3, 2025, and took immediate effect. (90 FR 47969 (Oct. 3, 2025).)

• On 03/07/25, GENERAL, Executive Order N-12-23 replaces Executive Order N-12-12. GenAI Reporting and Factsheet Form STD1000 is retired.

• On 01/31/25, GENERAL the Fee & Escalation table has been revised.

• On 07/25/24, GENERAL, Executive Order N-12-12 – Generative

Artificial Intelligence (GenAI) Technology Use and Reporting added.

Note: Questions concerning this Request for Qualifications (RFQ) must be submitted in writing to the attention of Lisa Pallesen at Lisa.Pallesen@dot.ca.gov. Questions must be received no later than seven (7) business days after the RFQ advertisement. Consultants contacting the District or Division directly seeking information about this RFQ will be disqualified from consideration in the selection process.

I. GENERAL INFORMATION

A. Caltrans is soliciting Statements of Qualifications (SOQs) from qualified firms that may lead to the award of a contract for On-Call Material Engineering and Testing Services (METS) for District 59 services. In submitting your SOQ, you shall comply with the instructions found herein. In addition to those programs that are specified in this solicitation, prospective consultants are encouraged to consider programs that are available, such as those for the use of small businesses, disadvantaged businesses, disabled veteran businesses, new emerging firms, and other businesses covered by State and Federal programs.

B. The estimated contract amount is $3,345,463 - $5,436,378.

C. The estimated contract term is three (3) years.

D. Interviews will be held via WebEx on February 3, 2026.

Confirmation letters will be sent to those firms short-listed.

E. The most highly qualified consulting firm will be required to submit an mailto:Lisa.Pallesen@dot.ca.gov electronic copy of the financial documents listed on the appropriate Financial Documents Submittal Checklist available on the AE Contract Information website. The most highly qualified consulting firm will be notified of their selection and receive instructions for the electronic submission of the financial documents.

The most highly qualified consulting firm must submit a complete financial documents package no later than four (4) days after notification of selection. The prime consultant must submit the complete financial documents package in order for Caltrans to have the information necessary to engage in negotiations. The prime consultant is solely responsible for timely and complete submission of financial documents on behalf of the entire proposed team; financial documents will not be accepted from proposed subconsultant firms. Failure to submit a complete financial documents package by the specified due date may result in termination of negotiations with the most highly qualified consulting firm.

F. Negotiations will be held with the top-ranked firm by teleconference/WebEx during the week of March 9, 2026. The fee for profit shall be 10 percent, and the escalation shall be as follows:

Year Period Escalation

1 01/16/2026 – 01/31/2027 1.81% 2 02/01/2027 – 01/31/2028 3.62% 3 02/01/2028 – 01/31/2029 3.62% 4 02/01/2029 – 01/30/2030 3.62%

Notes:

1. Partial year will only occur on the last year of the contract term. All other periods are full years.

2. Increases to the loaded billing rates after contract execution is not authorized for any reason per Article IV, Section 17 and Article XVI, Section 6 of the California Constitution.

G. The scheduled date to complete cost negotiations and submit final cost proposal is March 25, 2026.

H. Disadvantaged Business Enterprise Program

1. On September 30, 2025, the U.S. Department of Transportation (U.S.

DOT) issued an interim final rule (IFR) which, among other things, implemented changes to the Disadvantaged Business Enterprise (DBE) Program via modifications to 49 Code of Federal Regulations Part

26. (Docket Number DOT-OST-2025-0897.) The IFR was published in the Federal Register on October 3, 2025, and took immediate effect. (90 FR 47969 (Oct. 3, 2025).) The IFR, as published in the Federal Register, is available at the following url: Docket No. DOT-OST-2025-0897

2. In the event of any ambiguity or discrepancy between the existing law, including the IFR, and this contract, existing law controls.

J. Federal and/or State prevailing wage rates may apply. This requirement, if applicable, will be specified in the draft Agreement. See SOQ Submittal https://dot.ca.gov/programs/procurement-and-contracts/ae-contract-information https://dot.ca.gov/programs/procurement-and-contracts/ae-contract-information https://www.federalregister.gov/documents/2025/10/03/2025-19460/disadvantaged-business-enterprise-program-and-disadvantaged-business-enterprise-in-airport

Instructions, Section I.,G. regarding the California Department of Industrial Relations (DIR) Consultant/Contractor Registration Program on the AE Contract Information website.

K. Caltrans does not guarantee, either expressly or by implication, that any work or services will be required under any contract issued as a result of this RFQ.

L. A Pre-award or Post-award Audit will be performed on any contract issued as a result of this RFQ.

M. Contract boilerplate can be obtained on the AE Contract Information website.

N. Pursuant to Executive Order (EO) N-6-22 issued March 4, 2022, persons identified in the list established by the US Department of the Treasury are ineligible to bid on, submit a proposal for, enter into, or renew any Agreement with the State for any goods and/or services.

Any person who submits a bid or proposal to Caltrans certifies that it is not identified in the most current lists located https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions.

If applicable, any person who submits a bid or proposal to Caltrans certifies that its subcontractors are not identified in the most current lists located https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions

O. Pursuant to Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting, effective February 20, 2025.

1. The State of California seeks to realize the potential benefits of

GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

2. Bidder / Offeror must notify the State in writing if it:

A) intends to provide GenAI as a deliverable to the State; or B) intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

1) functionality of a State system,

2) risk to the State, or

3) Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

3. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

4. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the https://dot.ca.gov/programs/procurement-and-contracts/ae-contract-information https://dot.ca.gov/programs/procurement-and-contracts/ae-contract-information https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions final contract or reject bids/offers that present an unacceptable level of risk to the State.

5. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

II. SCOPE OF WORK/DELIVERABLES

The work to be performed for this RFQ is described in the Scope of Work/Deliverables and is hereby incorporated as Attachment 1.

III. CONFLICT OF INTEREST

A. Conflicts of interest may occur due to direct or indirect financial or business interests in the work to be performed or in any real property acquired for such project. Conflicts of interest can include, but are not limited to, past, existing or planned activities or because of relationships with other persons or firms. If there is a conflict of interest, the proposed team, including both the prime consultants and subconsultants, and individual employees of team members would actually or potentially be unable to render impartial assistance or advice to Caltrans. The proposer’s objectivity or availability in performing the contract work may be impaired due to actual or potential conflicts of interest.

B. If the proposed team determines that any actual or potential conflicts of interest exist, it must identity and describe in detail each conflict of interest to Caltrans, using the Disclosure of Potential Conflict of Interest Form, which can be found on the A&E Contract Information website. Along with the description of the actual or potential conflicts of interests, the proposed team shall also offer measures to avoid, neutralize, or mitigate all listed conflicts.

The list of conflicts, including conflicts that apply to individuals as well as firms, and the mitigation measures on the Disclosure of Potential Conflict of Interest Form must be submitted as a separate section in the Statement of Qualifications. Disclosure of information will not disqualify a proposed team from competing for a contract. The existence of actual or potential conflicts of interest will be used as a criterion to evaluate team availability during the evaluation and selection process. Caltrans reserves the right to terminate negotiations wit the first selected firm and begin negotiations with the next selected firm or to cancel the procurement prior to execution if Caltrans learns that the selected firm failed to disclose any actual or potential conflicts, which it knew or should have know about, or if the proposed team provided or omitted information on the disclosure form that results in the information being false or misleading.

C. After award, conflict of interest guidelines and policies shall continue to be monitored and enforced by the Caltrans Contract Manager. Additional information about Conflict-of-Interest issues can be found in the SOQ Submittal Instructions and General Contract Process Information document (Section V. Post Government Employment Restrictions and Section VI.

Conflict of Interest Concerning Consultant(s)) found on the AE Contract https://dot.ca.gov/programs/procurement-and-contracts/ae-contract-information

Information website (see link below). The State and Federal contract boilerplates on DPAC’s website also contain information on conflict-of-interest issues (Exhibit D) and can be found on the AE Contract Information website (see link below).

D. The prime consultant and subconsultants may be proposed on SOQs for other Caltrans A&E on-call contracts; however, the Caltrans Contract Manager may prohibit work on specific project(s) where Caltrans determines that a conflict of interest exists.

IV. SUBMISSION OF STATEMENTS OF QUALIFICATIONS (SOQs)

A. IMPORTANT: Download “Statement of Qualifications Submittal Instructions and General Contract Process Information” from the AE Contract Information website (Dated Rev. 10/07/2020) . Failure to follow these instructions may result in rejection of your SOQs.

B. SOQ Package Submittal Instructions

Read instructions below carefully. You will be required to submit an electronic SOQ file to Sacramento.

1. The electronic submission of a single unprotected (i.e. not password protected) PDF file of the SOQ is required. The electronic submittal will be accepted until 10:00 a.m. on 01/16/2026. Hard copies of the SOQs are NOT required. Fax copies or copies transmitted by email will not be allowed.

2. You will be required to create a Novell Filr account with Caltrans.

Send an email message to the Contract Analyst, Lisa Pallesen, at Lisa.Pallesen@dot.ca.gov containing the information listed below for a link and instructions to complete the self-registration page and submit the SOQ electronically.

Your firm’s name Your email address The solicitation number for which you would like to submit a

SOQ

The file name shall include the contract number, consultant name (max.

25 characters) separated by an underscore (_), ending with the “.pdf” extension.

Example A: 50A0694_JohnDoeConsulting.pdf Example B: 50A0694_aaa1234engineer.pdf

3. SOQ submittals will be considered non-responsive if the electronic submittal is not received by the date and time specified in this RFQ.

C. Request for RFQ Copies Copies of this RFQ may be obtained on the CaleProcure website.

https://dot.ca.gov/programs/procurement-and-contracts/ae-contract-information https://dot.ca.gov/programs/procurement-and-contracts/ae-contract-information mailto:Lisa.Pallesen@dot.ca.gov https://www.caleprocure.ca.gov/pages/index.aspx

Attachment 1

Revised 03/14/25

SCOPE OF WORK

Quality Assessment Management services for Caltrans, Division of Engineering Services, Materials Engineering and Testing Services (METS), District 59 On-Call Contract

Table of Contents

A. GENERAL PROJECT DESCRIPTION AND OVERVIEW OF SERVICES

1. Purpose of Work

2. Explanation of Work

3. Exclusion of Work

4. Location of Work

B. REQUIRED SERVICES

1. Quality Management Assessment Services

2. Proposed Caltrans Projects/Services

3. Partnering

4. Workplan Standards Guide Codes

5. Quality Control Plan

C. GENERAL REQUIREMENT - PERSONNEL

1. Independent Contractor Status

2. Consultant Work Hours and Availability

3. Assigned Personnel on Task Orders

4. Personnel Substitutions or Additions

5. Stable Workforce

6. Safety

7. Other Personnel Requirements

D. INCIDENTAL SERVICES

1. Non-Architectural and Engineering (non-A&E) services

2. Training Services

3. Incidental Public Relations Services

E. CONSULTANT PERSONNEL REQUIREMENTS

1. Consultant Contract Manager

2. Consultant Task Order Manager

3. Consultant Responsible Person

4. Consultant Personnel and Team Member Qualifications

F. COORDINATION

G. GENERAL REQUIREMENTS – DELIVERABLES AND DATA

1. Ownership of Proprietary Property

2. Format for Unprotected and Modifiable Electronic File Transfers

3. Submittals

4. Project Files

H. REVIEW AND ACCEPTANCE PROCESS

1. General

2. Reviews of Deliverables

3. Acceptance of Deliverables

4. Rejection of Deliverables

I. GENERAL REQUIREMENTS –EQUIPMENT AND APPURTENANCES

1. General

2. Office Equipment and Supplies (Consultant’s Office)

3. Field Equipment and Supplies:

4. Office Equipment and Supplies (Use of Caltrans Office)

J. GENERAL REQUIREMENTS – STANDARDS

1. Federal, State, and Local Requirements

2. Prevailing Wages

3. Caltrans Standards

4. Manuals

5. Policies / Directives

6. Guidance

K. GENERAL MATERIALS AND ORIENTATION PROVIDED BY CALTRANS

1. General Materials

2. Permits to Enter Property (“Permit to Enter”)

3. Orientation

L. CONFLICT OF INTEREST

1. General Requirements

2. Conflict of Interest Examples

A. GENERAL PROJECT DESCRIPTION AND OVERVIEW OF SERVICES.

1. Purpose of Work

The Consultant shall perform consultation, research, professional and technical services required for Quality Management Assessment (QMA) Services, including, but not limited to, all Verification (Inspection, Sampling, and Materials Testing) and quality management activities for structural materials at fabrication facilities and construction sites, on an “as-needed” basis to support the Department of Transportation (“Caltrans, or Department”), Division of Engineering Services, METS)Contract, District 59, from phase 0 to phase 3 of completion of all projects during the maintenance, development and construction of proposed Caltrans transportation facilities. The work shall be used for the projects administered by local agencies throughout the State of California. The Caltrans Contract Manager (as defined in Section A.2 below) may assign specific work to the Consultant to assist the Caltrans work force through the issuance of Task Orders (as defined in Section A.2 below) describing in detail the services to be performed. The Consultant shall only perform work that is assigned in an authorized Task Order. This On-Call Contract (“Contract”) does not guarantee that a Task Order shall be issued. The Consultant may provide QMA services to Caltrans including, but not limited to, all Verification (Inspection, Sampling, and Materials Testing) and quality management activities for structural materials at fabrication facilities and construction sites. QMA services ensure that local agencies, cities, and counties building projects on the state highway system have proper Quality Assurance (QA) measures in place and comply with state and federal regulations. Caltrans will not perform QA itself but will provide oversight through periodic audits to verify compliance with the Caltrans Construction Manual and all applicable regulations.

2. Explanation of Work

The Caltrans contract manager assigned to this Contract (“Caltrans Contract Manager”) may assign specific work to the Consultant through the issuance of task orders describing in detail the services to be performed under this Contract (“Task Order(s)”). The Consultant shall only perform work that is assigned in an authorized Task Order. This Contract does not guarantee that a Task Order shall be issued.

3. Exclusion of Work

The following disciplines are excluded from the Contract:

a) Hydraulic Engineering - includes drainage design, run-off calculations, hydraulic studies, Hydraulic Reports, Rapid Stability Assessment (RSA) and higher levels of analysis, such as HEC.

b) Traffic Engineering - includes traffic forecasting, traffic modeling, traffic studies, and development of Traffic Management Plans.

c) Environmental Studies - includes Preparation of Draft and Final Environmental

Document and all permit activities to environmental agencies.

d) Structural Engineering - includes new or retrofit design of bridge or major building facility structures.

e) Geotechnical Engineering - includes all geotechnical testing, analysis, studies and reports.

f) Land Surveying.

g) Right of Way Engineering.

h) Water Quality.

i) Visual Impact Analysis.

j) Value Analysis.

k) Landscape Architecture.

These projects are excluded from the Contract:

- All projects with an alternative delivery method of procurement including Public Price Partnerships (P3) projects, Design-Build Projects, and Construction Manager General Contractor (CM/GC) Projects administered by Caltrans.

- All projects advertised, awarded, and administered by Caltrans.

- All Independent Assurance Program/Reference Sample Program (IA/RSP)

Services for METS.

The following activities are excluded from the scope of work:

Information Technology (IT) related activities are excluded from the A&E scope of work. Information Technology related activities such as auxiliary automated information handling, including systems design and analysis, conversion of data, computer programming, information storage and retrieval, voice systems that use interactive databases, video including videoconferencing systems that transmit sensitive data, data communications, requisite systems controls, the use of interactive databases and simulation are excluded.

If applicable, when a subsequent agreement for the same or similar scope of work is executed within three (3) months prior to the termination of this Contract, no additional

Task Orders shall be executed under this Contract upon the effective date of the subsequent agreement.

The Consultant for the Contract shall perform the services above after the contract authority for Contract 59A1192 is exhausted or no more than two (2) months prior to expiration of Contract 59A1192 (expected 3/30/2026), whichever occurs sooner. The Consultant shall plan accordingly to meet the timing of and the volume of workload needs.

4. Location of Work

The work shall be performed on projects to improve the State transportation system throughout all counties in California within the limits of District 59_. The specific location within the above-described geographical limits of the work to be performed within this geographic area shall be identified in each Task Order. It may become necessary for projects to extend into another adjoining Districts 1 through 12 County line. In such instances, the project work shall not extend more than a thirty (30)-mile radius from the geographic boundary.

B. REQUIRED SERVICES

1. Quality Management Assessment Services

a) A wide range of tasks associated with QMA Services should be expected. The Consultant shall perform and have the expertise, capability, and equipment necessary to perform the scope of work for this Contract (“Scope of Work”).

b) The potential QMA services may vary in scope and size and may encompass any type of improvement for the State transportation system including, but not limited to, all Verification (Inspection, Sampling, and Materials Testing) and quality management activities for structural materials that include, but are not limited to, structural steel members, casting, welding, coating, cables, seismic bearings, isolators and dampers, reinforcing steel and precast prestressed concrete members at fabrication facilities and construction sites. The specific details on project location, project limits, purpose, expected results, project deliverables, period of performance, project schedule, and scope of work to be performed shall be described in each Task Order.

c) Pursuant to an authorized Task Order, the Consultant shall provide QMA Services within the geographical jurisdiction of the Contract set forth in “Location of Work” Section, and all necessary personnel, material, transportation, lodging, instrumentation, and the specialized facilities and equipment necessary to satisfy all appropriate agencies and required to ensure compliance with all applicable federal, state, and local statutes, laws, codes, regulations, policies, procedures, ordinances, standards, specifications, performance standards, and guidelines, applicable to the Consultant's services and work product.

d) The Consultant shall begin the required work within two (2) working days after receiving a fully executed Task Order and the issuance of the Notice to Proceed (NTP) from the Caltrans Contract Manager to the Consultant Contract Manager. Some work, however, may require Consultant personnel to mobilize within 24-hour of notifications.

Once the work begins, the work shall be executed and performed diligently until all required work has been completed to the satisfaction of the Caltrans Contract Manager or Caltrans designee.

e) The Consultant Contract Manager, Consultant Task Order Manager, and Consultant key personnel shall be accessible to the Caltrans Contract Manager at all times during normal Caltrans working hours or after hours as required by the Caltrans Contract Manager.

f) The Caltrans Contract Manager may advise the Consultant’s Contract Manager of the perceived need to have the Consultant’s employees work overtime to meet changing Caltrans needs, and the Consultant’s Contract Manager shall take effective measures to address the Caltrans’ Contract Manager’s needs. All overtime shall be pre-approved by the Caltrans Contract Manager or designee. Overtime pay shall be paid only to persons covered by the Fair Labor Standards Act and as per Caltrans’ Division of Procurement and Contracts (“DPAC”) Interpretive Guidance on premium overtime reimbursement.

g) The Consultant shall prepare the required analytical results, plans, designs, specifications, estimates, notes, calculations, analysis, reports, graphics, drawings, visual simulations, studies, product, data, manuals, details, deliverables, backup documents, other documents, and other items required by the Contract according to requirements of the Contract and applicable Caltrans Manuals for the work. In particular, the Consultant shall prepare QMA in accordance with Chapter 9 of the Project Development Procedures Manual and associated appendices, as well as other policies and guidance established by the Headquarters Office of Program & Project Planning.

h) The Consultant’s timesheet/invoices/expenses shall be subject to the Consultant

Contract Manager’s review and the approval of the Caltrans Contract Manager before submitting timesheets, invoices, or expense reimbursement requests for payment.

i) These services will generally be performed by Oversight Materials Representatives

(METS Rep) with the help of technicians, inspectors and administrative support.

Consultant agrees that:

a) Consultant shall employ and discharge its own employees and subcontractors.

b) Unless approved in writing by the Caltrans Contract Manager, Consultant shall not hire employees or subcontractors to work on Caltrans matters exclusively and only.

Consultant may hire employees and subcontractors for a specific Caltrans matter provided such party has the skills and knowledge to work on other matters and they are assigned to other matters from time to time.

c) Consultant shall make all of its own business (including personnel) decisions and bear the risk for its decisions.

2. Proposed Caltrans Projects/Services

a) Provided below is a list of proposed Caltrans projects, however, this list is not exclusive and it does not constitute a commitment that the projects will be initiated or completed or work assigned to the Consultant. Caltrans reserves the right to add or delete from this list of projects that are within the geographical jurisdiction of the Contract set forth in “Location of Work” Section within the Division of Engineering Services, METS, District 59’s jurisdiction.

b) The projects that Caltrans, Division of Engineering Services, Caltrans Program, District 59, plans to work on under the Contract are as follows:

EA Project Name Construction Estimate ($ Million)

03-0J7404 20th St Ped/Bicycle Overcrossing $11.9 M 06-1A2204 Lost Hills Pedestrian Bridge $2.5 M

08-0C8704 SBD 60 CENTRAL AVE I/C $25.9 M

08-1F9804 I-215/Holland Road New BR OC (SOP) $3.5 M

03-0C9324 King's Beach Phase 3 Western Approach PLA 28/267 $7.6 M 03-3J9704 R113/East Gibson Rd NB Offramp Modification Project $2.0 M 06-484604 Centennial Corridor $55.5 M 06-0X4104 SR 41 Operational Improvements $2.5 M

07-2332E4 I-5 HOV LANES $524.0 M

07-318504 Interchange Reconfiguration $23.7 M 08-0E4204 SBd 215 University Parkway IC DDI $15.6 M

08-1A8304 SBD 10 CEDAR AVE IC $68.7 M

08-432724 Riv 15 French Valley Phase 2 $88.8 M

08-1F7604 SBD 10 EB TRUCK CLIMBING LANE

IMPROVEMENTS $22.0 M

06-3HT014 HSR - Construction Package 2-3 $250.0 M 07-389004 Western Trunk Line Project (OS) $178.6 M

08-0C70U4 SBD 210 GAP CLOSURE PROJECT $190.93 M

08-0R8014 SBD 15 EXPRESS LANES $224.7 M

08-1L9004 SMART FREEWAYS (DEER) $11.3 M

08-1L9104 STANFIELD ROUNDABOUT DEER $5.6 M

10-1E2204 I-580/International Pkwy/Patterson Pass Rd Interchange $38.6 M 04-229144 SR 680/4 Phase 1, 2A, and 4 $196.0 M

07-279124 LA-57/60 Construct Grand Ave/Golden Spring Intersection (OS) $273.9 M

07-314504 I-105 HOT Lanes $741.5 M 07-317804 Construct Grade Separation (OS) $30.0 M 07-354604 Aux Lane from I-710 to Cherry Ave UC (OS) $99.6 M

08-0F5414 RIV 71/91 FLYOVER $123.1 M

08-0P4004 HIGH DESERT SEGMENT (BRIGHTLINE WEST) $1250.0 M

08-0P4014 CAJON PASS SEGMENT (BRIGHTLINE WEST) $550.0 M

08-1N5904 I-15 MOJAVE WILDLIFE CROSSINGS $80.1 M

03-4J8204 SR 20/Kibbe Rd Intersection $1.8 M 03-0E9614 Diamond Springs Parkway Phase 1B $20.8 M

03-1J8004 Sacramento Regional Transit District Watt I-80 Transit Center Design $14.0 M

03-2J4104 Colusa Town Center Development $7.0 M 03-2J8704 SR16/Watt Ave Intersection Widening $45.0 M

06-484674 CENTENNIAL EB58 TO NB99 LOOP CONNECTOR $25.0 M

07-310204 Operational Improvement $40.3 M 07-341404 LA-605 Beverly Interchange $23.0 M 07-314544 I-105 HOT Lanes Cons. Seg. 3 $161.4 M

11-246404 SR-67/BRADLEY - MODIFY IC $33.0 M

11-173704 REVISE INTERCHANGE AT PALM AVENUE $29.3 M

12-0N3704 Construct elevated pedestrian/bike trail $23.7 M 02-0J3904 California Street Bikeway Oversight $31.3 M 03-4H5804 Sac-5 Managed Lanes $292.5 M 07-278004 I-110 Flyover $80.0 M

07-314514 LA105 RTCS $77.0 M

07-314534 I-105 HOT Lanes Cons. Seg. 2 $326.0 M

07-396904 LAX IMPROVEMENTS OVER HWY 1 $41.5 M

08-1G8004 SBD 10/MT VERNON IC MODIFICATIONS $94.0 M

11-428304 I-15/FRIARS RD INTERCHANGE IMPROVEMENT $6.7 M

The above list is not exclusive and it does not constitute a commitment that the projects will be initiated or completed or work assigned to the Consultant. Caltrans reserves the right to add or delete from this list of projects that are within the geographical jurisdiction of the Contract set forth in “Location of Work” Section within the Division of Engineering Services, Caltrans Program, District 59’s jurisdiction.

c) Caltrans intends to utilize the Contract to complete a specific piece of work as long as it is located within the geographical jurisdiction of the Contract set forth in the “Location of Work” for each of the projects listed in the Contract utilizing the services described in this Scope of Work and as described in a Task Order. In the future, Caltrans may find it necessary to create a separate contract (or contracts) that involves a specific project listed or unlisted in the Contract and includes part of the work contained in the Contract.

Caltrans reserves the right to procure Architectural and Engineering (A&E) services involving the listed projects or unlisted projects (within the geographical jurisdiction of the Contract set forth in “Location of Work” Section) involving in whole or in part the same work using a project-specific agreement if the schedule to complete performance of the specific project extends beyond the term of the Contract or the cost to complete the specific project exceeds the dollar balance remaining in the Contract after accounting for amounts due to the Consultant for work previously performed and for work that is scheduled to be performed in executed task orders.

d) Should a project-specific agreement be procured under these provisions, the parties mutually agree that, in accordance with Exhibit D, Section III, Termination of the Contract, Caltrans shall terminate for convenience the portion of the Contract that includes the common scope of work identified in the project-specific agreement per Exhibit D, Section III, Termination of the Contract. Such partial termination for convenience shall be processed by amendment to the Contract. Unless otherwise required by law, regulation, or Caltrans policy or procedure, the Consultant may compete for these project-specific Contracts.

e) At the sole discretion of Caltrans, Consultant may be required to provide the required services for projects contained herein, on safety projects, emergency projects, emergency storm damage projects, except for those specially excluded above, within the geographical jurisdiction of this Contract set forth in “Location of Work” Section.

3. Partnering

Partnering is a way of conducting business in which both Consultant and Caltrans make commitments to achieve mutual goals.

a) Consultant and Caltrans’ Contract Managers shall schedule a kick-off partnering meeting, set expectations, roles and goals, establish the project-specific partnering process, develop risk/opportunity management strategies, discuss monthly invoice processing requirements, and get buy-in and commitment from the project team.

b) Consultant shall partner with all parties and stakeholders to establish and maintain cooperative communication channels and mutually resolve conflicts at the lowest responsible level. Consultant will participate in dispute resolution plan to establish a common understanding of the team process to resolve disputes most efficiently and effectively.

c) Consultant is expected to work on task orders in good faith, proceed diligently, avoid hindering, stay within the law and delegated authority, conforming with the established rules and collaborate with Caltrans Contract Manager with impartiality and honesty.

4. Workplan Standards Guide Codes

a) Task Orders are based on the Caltrans Workplan Standards Guide (WSG). The latest WSG is found in the Guide to Project Delivery Workplan Standards Guide, which is available from the Caltrans’ Publication Unit and on the Internet at https://projmgmt.onramp.dot.ca.gov/project-management-application-systems-pmas/workplan-standards. The WSG references the Work Breakdown Structure (WBS) categories, which are potential and related work activities applicable to the Contract.

b) The WGS references WBS categories which present the potential and related work activities that the Consultant may be required to perform. All revisions to the current version of the Work Breakdown Structure (WBS) shall apply during the life of the

The WBS activities below applicable to the Contract are limited to those set forth below:

160 Perform Preliminary Engineering Studies and Draft Project report

160.05.15 Material Information Review.

160.10.75 Update Materials Information

180.05 Final Project Report

185.20.25 Materials Report.

240.85 Overall Draft Structure Plans.

250.50 Project Review

270 Construction Engineering and Contract Administration

270.44 Control of Materials

270.66 Technical Support

275 Construction Engineering and General Contract Administration of Structures Work

285.10.15 Other Functional Support

290 Resolve Contract Claims

The Consultant shall not work on any projects that are in the planning phase (K-Phase), and the Consultant shall not be reimbursed for any work performed during this phase of a project.

5. Quality Control Plan

a) Prior to commencing work, the Consultant shall prepare the quality control plan and the minimum standard of work quality and obtain approval from the Caltrans Contract Manager, in effect for each and every Task Order during the entire time work is being performed under the Contract. The Consultant shall complete the quality control plan and certify at the completion of work that all measures contained therein were satisfied. Caltrans shall perform quality assurance on the quality control plan to assure that quality control was satisfied.

b) The Consultant’s quality control plan shall establish a process whereby:

i. All deliverables are reviewed for accuracy, completeness, and readability before submittal to Caltrans.

ii. Calculations and plans are independently checked, corrected, and re-checked.

iii. All job-related correspondence and memoranda are routed and received by affected persons and then filed in the appropriate Task Order file.

iv. Field activities are routinely verified for accuracy and completeness, such that any discovered deficiencies do not become systemic or affect the result of a Task Order deliverable.

c) The Consultant shall provide an outline of the quality control program before a specific task begins and shall identify critical quality control reviews within each Task Order. The Caltrans Contract Manager shall periodically request evidence that the Quality Control/Quality Assurance (QC/QA) plan is functioning.

d) All analytical results, plans, designs, specifications, estimates, notes, calculations, analysis, reports, graphics, drawings, visual simulations, studies, product, data, manuals, details, deliverables, backup documents, other documents, and other items required by this Contract submitted to the Caltrans Contract Manager for review shall be marked clearly as being fully checked or unchecked, and that the preparation of the material followed the quality control plan established for the work.

e) The QC/QA plan shall contain provisions for the development of appropriate

“checklists” to maintain product quality and control. These “checklists” shall be delivered to the Caltrans Contract Manager with the QC/QA plan. The Consultant shall update these documents when directed by the Caltrans Contract Manager.

Within thirty (30) calendar days of the Notice to Proceed (NTP), the Consultant shall submit to the Caltrans Contract Manager or Caltrans designee a job specific QC/QA plan and staffing plan.

f) The Consultant Contract Manager shall address all questions which may arise as to the quality or acceptability of deliverables furnished and work performed for this

C. GENERAL REQUIREMENT - PERSONNEL

1. Independent Contractor Status

For circumstances when Consultant personnel perform work at the Consultant home office or within Caltrans facilities alongside with Caltrans staff, all supervision and instructions shall be transmitted by the Consultant Task Order Manager. Consultant Task Order Manager shall exercise comprehensive control authority over its personnel in the manner and means to fulfill work performed without any involvement of the Caltrans Functional Manager or designee.

a) Consultant Personnel Relationship

i. Consultant is an independent contractor, and nothing contained in the Contract shall be construed as constituting any relationship with Caltrans other than that of project owner and independent contractor. In no event shall the relationship between Consultant personnel and Caltrans be construed as creating any relationship whatsoever between Caltrans and any of Consultant’s employees.

ii. Neither Consultant nor any of its employees is or shall be deemed to be an employee of Caltrans. The Consultant has the sole rights to terminate its personnel at-will without cause and demonstrate its right to control over the personnel.

b) Consultant Personnel - Supervision Control and Instructions

i. Consultant personnel shall operate as independent contractors whereby free to perform jobs in their own ways and means, using their own specific methodologies to achieve the desired task order services and deliverables.

ii. Consultant personnel are not required to follow Caltrans functional office protocols nor Caltrans specific instructions on how to perform its work.

iii. Except as otherwise specified in the Contract, Consultant Contract Manager has sole authority and responsibility to employ, discharge, terminate and otherwise control its employees and has complete and sole responsibility as a principal for its agents, for all subconsultants and for all other persons that Consultant or any subconsultant hires or engages to perform or assist in performing the Scope of Work.

iv. Consultant shall make all of its own business including personnel decisions and bear the risk for its decisions without any burden or liability placed upon the Department.

c) Skilled and Qualified Labor

i. The Consultant will provide professional services in an area of its specialization as an essential part of the purpose of the business enterprise, considered as skilled professionals and do not require training.

ii. Consultant shall provide its own training to its employees and subconsultants, and Consultant shall not rely upon Caltrans to provide such training.

d) Consultant agrees that:

i. The Consultant Contract Manager or designee shall manage, instruct, and supervise all Consultant employees and subconsultants, and shall not allow any other party to manage, instruct and supervise such parties.

ii. Unless approved in writing by Caltrans Contract Manager, Consultant shall not hire employees or subconsultants to work on Caltrans matters exclusively and only. Consultant may hire employees and subconsultants for a specific Caltrans matter provided such party has the skills and knowledge to work on other matters and they are assigned to other matters from time to time.

iii. Consultant shall provide its own tools, equipment and supplies, and Consultant shall not rely on Caltrans to provide such tools, equipment, and supplies. Notwithstanding the foregoing, Caltrans may, during the term of the Contract, allow Consultant to access selected items of equipment; provide non-employee User-Ids and related access to Caltrans computer systems to Consultant employees and subconsultants; and provide non-employee access cards and other such forms of identification to Consultant employees and subconsultants.

iv. Consultant shall advise its employees and subconsultants of the foregoing contract terms that apply to them, and Consultant advise such employees and subconsultants to report to Consultant any apparent or actual breaches. Consultant shall relay any such reports to Caltrans Contact Manager.

2. Consultant Work Hours and Availability

a) Unless otherwise specified in the Task Order, or directed by the Caltrans Contract

Manager, the normal workday shall be Monday through Friday, from 8 a.m. to 5 p.m.

or any combination of five (5) consecutive days which may include Saturday and/or Sunday, and the normal workweek shall consist of forty (40) hours. If Saturday and/or Sunday is part of a regular work week as determined by Caltrans, then the Saturday and/or Sunday work shall be treated as work performed on a regular workday and no overtime shall be paid for the first eight (8) hours on Saturday or Sunday. Consultant Contract Manager shall be responsible for providing Consultant personnel who can satisfy the requirements set forth in this Agreement.

b) If Caltrans determines that the Consultant’s services and work product need to be received outside of normal business hours (including instances where receipt of services is required to avoid danger to life or property), the Consultant may be directed to provide its services and work product during specific hours during the week (including hours that are outside of normal business hours). Night work may be required on project services. Any shift differential rate pay for prevailing wage tasks shall be reimbursed in accordance with the applicable Department of Industrial Relations (DIR) determination.

c) It is anticipated that variations in the Caltrans' delivery of the QMA support services

Contract activities covered under this Contract will occur. During the Contract period, the Caltrans Contract Manager or designee may ask the Consultant Contract Manager to reassign Consultant employees from a project or an office with low activity to assist on another project or office with high activity. The Consultant Contract Manager will be notified at least two (2) working days prior to this reassignment.

d) The Consultant’s typical workday(s) shall include, but not be limited to, working in conjunction, in coordination, and in cooperation with all of the following:

• Caltrans Contract Manager

• Caltrans METS Task Order Manager

• Caltrans METS Staff and with other Caltrans Functional Units as needed

• Other federal, state, and/or local Agencies

e) The Consultant shall obtain approval from the Caltrans facility manager prior to conducting activities within a maintenance station or other Caltrans facility.

3. Assigned Personnel on Task Orders

a) In responding to Caltrans’ Task Order and in consultation with the Caltrans Contract Manager, the Consultant Contract Manager shall identify the specific individuals proposed for the task and their job assignments. The Consultant shall provide documentation that proposed personnel meet the appropriate minimum qualifications as required by this Contract.

b) The Consultant’s personnel shall be assigned to and remain on specific Caltrans project services/deliverables until completion and acceptance of the project services /deliverables by Caltrans. Personnel assigned by the Consultant shall be available at the start of a Task Order and after acceptance of the project/deliverable by Caltrans.

c) After the Caltrans Contract Manager’s approval of the Consultant’s personnel proposal and finalization of a Task Order, the Consultant may not add, delete or substitute personnel without the Caltrans Contract Manager’s prior written approval.

d) Resumes containing the qualifications and experience of the Consultant’s and subconsultant’s personnel, which include existing and additional personnel, and copies of their minimum required certifications, shall be submitted to the Caltrans Contract Manager for review before assignment on a project or Task Order. The resume and copies of current certification for each candidate shall be submitted to the Caltrans Contract Manager within one (1) week of receiving the request.

e) The Caltrans Contract Manager or designee may interview the Consultant’s personnel for the qualifications and experience. The Caltrans Contract Manager’s decision to select the Consultant’s personnel shall be binding to the Consultant and its subconsultants. The Consultant shall provide adequate qualified personnel to be interviewed by the Caltrans Contract Manager within one (1) week of receiving the request.

f) The Caltrans Contract Manager or designee shall evaluate the adequacy (quality and quantity) of the work performed by the Consultant’s personnel, and determining whether the deliverables satisfy the acceptance tests and criteria. The Caltrans Contract Manager may reject any Consultant personnel who are determined by the Caltrans Contract Manager to lack the minimum qualifications. If at any time the level of performance is below expectations, the Caltrans Contract Manager may direct the Consultant to immediately remove Consultant personnel from the project specified in a Task Order and request that the Consultant provide another qualified person be assigned as needed. The Consultant personnel shall meet the qualifications required by this Contract for performance of the work as demonstrated by a resume and copies of current certifications submitted by the Consultant. Consultant personnel shall receive prior written approval from the Caltrans Contract Manager. Invoices with charges for personnel not pre-approved by the Caltrans Contract Manager for work on the Contract and for each Task Order shall not be reimbursed.

g) The Consultant’s personnel shall be capable, competent, and experienced in performing the types of work in this Contract with minimal instruction. Personnel skill level should match the specific job classifications, as set forth herein or in the Consultant’s Cost Proposal, Attachment 2 and task complexity. The Consultant’s personnel shall be knowledgeable about, and comply with, all applicable federal, state, and local laws and regulations.

4. Personnel Substitutions or Additions

a) In this Contract is a list of proposed personnel classifications for which services are anticipated to be needed by Caltrans during the term of this Contract and as depicted on the proposed Consultant’s Organization Chart and the Consultant’s cost proposal - Attachment 2 with specific rates of compensation. Caltrans reserves the right to add and/or delete personnel classifications from this list.

b) Pursuant to Exhibit D - Special Terms and Conditions, Section 1 - Amendment (Change in Terms), the Consultant is required to submit a written Personnel Request form with justifications and obtain the Caltrans Contract Manager’s prior written approval for any substitutions, additions, alterations, or modifications to the Consultant’s originally proposed personnel and project organization, as depicted on the proposed Consultant’s Organization Chart or the Consultant’s cost proposals - Attachment 2. Additions of personnel is only permitted from the original firms proposed in Consultant’s Organization Chart or in the Consultant’s cost proposal - Attachment 2, or as approved by the Caltrans Contract Manager.

c) The Consultant personnel substitutions or additions shall have the same job classification, as set forth herein or in the Consultant’s Cost Proposal, - Attachment 2, and meet or exceed the qualifications and experience level of the previously assigned personnel, at no additional cost to Caltrans and shall not exceed the billing rate.

Executive or highly compensated personnel utilized for substitutions or additions will be reimbursed a fair and reasonable commensurate compensation of the previously assigned personnel, at no additional cost to Caltrans and shall not exceed the billing rate in the Cost Proposal – Attachment 2.

d) The billing rates for Consultant personnel utilized for substitutions or additions including those that fall under general classifications, will be calculated, and reimbursed based on their actual hourly rate as of the Request for Qualification for this Contract (“RFQ”) date, will be calculated and reimbursed in accordance with the percentage escalations agreed to in the Cost Proposal – Attachment 2.

e) Actual hourly rates for Consultant personnel utilized for substitutions or additions hired after the RFQ date will not exceed (or shall be in line with) the billing rates of similar personnel listed on the Cost Proposal – Attachment 2, having similar experience and will be calculated and reimbursed in accordance with the percentage escalations agreed to in the Cost Proposal – Attachment 2.

f) When the Consultant proposes to substitute or add personnel to the Contract, the

Consultant shall submit personnel resumes for all of the personnel that it and its subconsultants propose to use on this Contract. The Consultant personnel shall have significant experience in the work involving a similar transportation facility for a minimum of two (2) previous projects,…