598115-event.pdf
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- Attached to
- 18-2691AB Vanpool Vehicle Maintenance
- Solicitation number
- 18-2691AB
- Issued by
- Salt Lake County, Utah
About this file
This is a Request for Proposal (RFP) issued by the Utah Transit Authority (UTA) for vanpool vehicle maintenance services. The solicitation, numbered 18-2691AB, seeks multiple contracts to provide preventative and emergency maintenance for Rideshare/Vanpool vehicles within UTA's service areas. The RFP was opened on 7/12/2018 with a closing date of 8/22/2018, and covers maintenance services for Chevrolet, Ford, and Toyota vehicles of various model years and mileage levels. The product line items include detailed preventative maintenance service inspections at different mileage intervals (e.g., 5,000, 30,000, 60,000, and 90,000 miles) for multiple vehicle types.
The solicitation requires vendors to submit specific documentation including a current W-9, UTA Tax Exempt Form, and responses to a comprehensive set of questions covering business qualifications, experience, references, warranty information, operational capabilities, and facility details. Vendors must provide information about their service areas, hours of operation, facility size, number of working bays, ability to support UTA's loaner van program, and any relevant certifications. The RFP uses commodity codes 78180 (vehicle maintenance and repair services) and 25172 (tires and tire tubes), and specifies that all questions and answers must be submitted through SciQuest during the designated Q&A period. The pricing expectation is noted to be good for the life of the contract, with provisions for potential price increases as detailed in the RFP attachments.
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18-2691AB Vanpool Vehicle Maintenance UTA Maintenance on Vanpool program
Open 7/12/2018 12:00 PM MDT Type Request for Proposal
Close 8/22/2018 5:00 PM MDT Number 18-2691AB Currency US Dollar
Contacts
Amanda Burton ABurton@rideuta.com
Commodity Codes
Commodity Code Description
78180 Vehicle maintenance and repair services including body repair and painting services and transmission repair and vehicle glass repair
25172 Tires and tire tubes including automobile tires and truck tires and bicycle tubes and tires and foam tires
03 February 202003 February 2020 mailto:ABurton@rideuta.com mailto:ABurton@rideuta.com mailto:ABurton@rideuta.com
Description
UTA is seeking multiple contracts to Provide preventative and emergency Maintenance to Rideshare/Vanpool vehicles within UTA’s Service areas.
03 February 202003 February 2020
Required to View Event
Prerequisites Required to Enter Bid
1. Vendor Must Submit a current W-9
2. UTA Tax Exempt Form
3. All Questions and Answers must be asked through SciQuest during the Q&A period.
4. Form must be signed prior to submitting a proposal.
Buyer Attachments
1. 18-2691AB RFP
2. Contract Buyer-Part 4 UTA Contract Terms
3. ALL-Part 3- Solicitation Terms RFP Local
4. 2010 Toyota Preventative Maintenance Sample Form
5. 2011 and newer Toyota Preventative Maintenance Sample Form
6. Chevy Preventative Maintenance sample form
7. Ford Preventative Maintenance Sample Form
03 February 202003 February 2020 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/598115-68496080618-2691AB%20Rideshare%20Maintenance%20RFP.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1643821032&Signature=tXsTtcxj5ybQN5HuLu6FH%2FufV4Q%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/598115-68496080618-2691AB%20Rideshare%20Maintenance%20RFP.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1643821032&Signature=tXsTtcxj5ybQN5HuLu6FH%2FufV4Q%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/598115-640682503Part%204-%20UTA%20Terms%20and%20Conditions%20for%20Firm%20Offer%20contracts.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1643821032&Signature=Pw30SHM4Yop%2F5aDuqFCqZh%2BZ%2BFM%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/598115-640682503Part%204-%20UTA%20Terms%20and%20Conditions%20for%20Firm%20Offer%20contracts.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1643821032&Signature=Pw30SHM4Yop%2F5aDuqFCqZh%2BZ%2BFM%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/598115-462145339Part%203%20-%20Solicitation%20Terms%20-%20RFP%20-%20Local%20-%20SciQuest%209-6-2016.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1643821032&Signature=XtxL9DZ%2BIHo5WIazTr2RnWvk7qY%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/598115-462145339Part%203%20-%20Solicitation%20Terms%20-%20RFP%20-%20Local%20-%20SciQuest%209-6-2016.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1643821032&Signature=XtxL9DZ%2BIHo5WIazTr2RnWvk7qY%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/598115-6578451692010%20ONLY%20Toyota%20PM%20form%202-9-17.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1643821032&Signature=NwZQOmYWrlP%2F8MUL%2BWLGQR5RfEQ%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/598115-6578451692010%20ONLY%20Toyota%20PM%20form%202-9-17.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1643821032&Signature=NwZQOmYWrlP%2F8MUL%2BWLGQR5RfEQ%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/598115-6578461702011%20AND%20NEWER%20ONLY%20Toyota%20PM%20form%202-9-17.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1643821032&Signature=IxwI73uBEN2lCmyPq5wfX8SGF7s%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/598115-6578461702011%20AND%20NEWER%20ONLY%20Toyota%20PM%20form%202-9-17.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1643821032&Signature=IxwI73uBEN2lCmyPq5wfX8SGF7s%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/598115-657846739Chevy%20PM%20Form%202-9-17.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1643821032&Signature=e8TiqMdlhAW04%2Fk9j852eqjyESg%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/598115-657846739Chevy%20PM%20Form%202-9-17.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1643821032&Signature=e8TiqMdlhAW04%2Fk9j852eqjyESg%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/598115-657847513Ford%20PM%20sheet%202-9-17.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1643821032&Signature=v6XGKUM6K5%2F9VUqBRyjdFbrcgnE%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/598115-657847513Ford%20PM%20sheet%202-9-17.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1643821032&Signature=v6XGKUM6K5%2F9VUqBRyjdFbrcgnE%3D
Questions Required Questions
Group 1:
1.1 Do you agree to the standard terms and conditions in this Solicitation? If No Please upload a redlined version for UTA legal counsel to review
1.2
Does your firm assert a claim of business confidentiality, as outlined in Part 3 of UTA terms and conditions. If yes, Offeror must attach the business confidentiality claim as part of its proposal. In addition, please attach a redacted copy of any document that contains confidential information. Offeror acknowledges that notations in the header, footer and/or watermark of the proposal will not be considered sufficient to constitute a request for non-disclosure of protected/proprietary information. If no, Bidder understands that, by deciding against the submission of a redacted copy, UTA will respond to a GRAMA request with Offeror's proposal, which will result in our submitted information being made public.
1.3 Is Offeror presently or has Offeror ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local?
1.4 How Many years of Experience does your firm have with the scope of work in this solicitation
1.5 Key Personal and qualifications of assigned team. List Any certifications employees have.
1.6 Approach to the work:
Give specifics of how your teams will manage and complete the project.
1.7 Provide 3-5 professional References that relate to this project.
1.8 Supplier must include the warranty information of the product offered, stating length of warranty on all parts, and labor.
1.9 Please list your location and Service Area
1.10 Please upload any Certifications Vendor has to help UTA evaluate your qualification
1.11 Please list your Hours of Operation.
1.12 Please list your Facilities size, number of working bays that can service UTA Vans
1.13 Ability To Support UTA loaner Van program. List how many available parking spaces you have, how is your facility and lot secured, do you have a locked or fenced area. List any experiences with programs like this you may have.
Product Line Items Product Line Items
1.
# Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Delivery
P1 Chevrolet PM "E" 5,000 mile Service Inspection 1 EA - Each
Chevrolet Preventative Maintenance Service inspections "E" 5,000 miles or 6 months whichever comes first . Please see Buyer attached form, Chevy PM sample form for inspection expectation. Price expectation will be good for Life of Contract.
See RFP Buyer attachment for Price increase capabilities.
P2 Chevrolet PM "D" 75,000 mile Service Inspection 1 EA - Each
Chevrolet Preventative Maintenance Service inspections "D" 75,000 miles (also includes "E" service include both in price as total price of D inspection). Please see Buyer attached form, Chevy PM sample form for inspection expectation. Price expectation will be good for Life of Contract. See RFP Buyer attachment for Price increase capabilities.
P3 Chevrolet PM "C" 100,000 mile Service Inspection 1 EA - Each
Chevrolet Preventative Maintenance Service inspections "C" 100,000 miles (also includes "E" service include both in price as total price of "C" inspection). Please see Buyer attached form, Chevy PM sample form for inspection expectations. Price
P4 Ford PM "E" 5,000 mile Service Inspection 1 EA - Each
Ford Preventative Maintenance Service inspections "E" 5,000 miles or Six Months whichever comes first. Please see Buyer attached form, PM sample form for inspection expectations.
Price expectation will be good for Life of Contract. See RFP Buyer attachment for Price increase capabilities.
P5 Ford PM "D" 30,000 mile Service Inspection 1 EA - Each
Ford Preventative Maintenance Service inspections "D" 30,000 miles (also includes "E" service include both in price as total price of D inspection). Please see Buyer attached form, Ford PM sample form for inspection expectations. Price expectation will be good for Life of Contract. See RFP Buyer attachment for Price increase capabilities.
P6 Ford PM "C" 60,000 miles Service Inspection 1 EA - Each
Ford Preventative Maintenance Service inspections "C" 60,000 miles (also includes "E" and "D" service include both in price as total price of "C" inspection). Please see Buyer attached form, Ford PM sample form for inspection expectations. Price
P7 Ford PM "B" 90,000 miles Service Inspection 1 EA - Each
Ford Preventative Maintenance Service inspections "B" 90,000 miles (also includes "E" and "D" service include both in price as total price of "B" inspection). Please see Buyer attached form, Ford PM sample form for inspection expectations. Price expectation will be good for Life of Contract. See RFP Buyer attachment for Price increase capabilities. Price expectation will
P8 Toyota Sienna 2011 and newer PM "E" 5,000 mile Service Inspection 1 EA - Each
Toyota (2011 and newer) Preventative Maintenance Service inspections "E" 5,000 miles or 6 months whichever comes sooner. Please see Buyer attached form, 2011 and newer only Toyota PM sample form for inspection expectations. Price expectation will be good for Life of Contract. See RFP Buyer attachment for Price increase capabilities. Price expectation will
P9 Toyota Sienna 2011 and newer PM "K" 10,000 mile Service
Toyota Preventative Maintenance Service inspections "K" 10,000 miles or every 12 months (also includes "E" service include both in price as total price of "K" inspection). Please see Buyer attached form, 2011 and newer Toyota PM sample form for inspection expectations. Price expectation will be good for Life of Contract. See RFP Buyer attachment for Price increase capabilities.
P10 Toyota Sienna 2011 and newer PM "D" 30,000 mile Service
Toyota Preventative Maintenance Service inspections "D" 30,000 miles (also includes "K" and "E" service include both in price as total price of "D" inspection). Please see Buyer attached form, 2011 and newer Toyota PM sample form for inspection expectations. Price expectation will be good for Life of Contract.
P11 Toyota Sienna 2011 and newer PM "C" 60,000 mile Service
Toyota Preventative Maintenance Service inspections "C" 60,000 miles (also includes "K", "D" and "E" service include all in price as total price of "C" inspection). Please see Buyer attached form, 2011 and newer Toyota PM sample form for inspection
P12 Toyota Sienna 2011 and newer PM "B" 90,000 miles Service
Toyota Preventative Maintenance Service inspections "B" 90,000 miles (also includes "K", "D" and "E" service include all in price as total price of "B" inspection). Please see Buyer attached form, 2011 and newer Toyota PM sample form for inspection
P13 Toyota Sienna 2011 and newer PM "A" 120,000 miles Service
Toyota Preventative Maintenance Service inspections "A" 150,000 miles (also includes "K", "D", "C" and "E" service.
Include all in price as total price of "A" inspection). Please see Buyer attached form, 2011 and newer Toyota PM sample form for inspection expectations. Price expectation will be good for Life of Contract. See RFP Buyer attachment for Price increase
P14 Toyota 2010 only PM "E" Service Inspection 1 EA - Each
Toyota 2010 Preventative Maintenance Service inspections "E" 5,000 miles or 6 months whichever comes first. Please see Buyer attached form, 2010 Only Toyota PM sample form for inspection expectations. Price expectation will be good for Life of Contract. See RFP Buyer attachment for Price increase
P15 Toyota 2010 PM "D" 30,000 Miles Service Inspection 1 EA - Each
Toyota Preventative Maintenance Service inspections "D" 30,000 miles (also includes "E" service. Include both in price as total price of "D" inspection). Please see Buyer attached form, 2010 Toyota PM sample form for inspection expectations. Price
P16 Toyota 2010 PM "C" 60,000 Miles Service Inspection 1 EA - Each
Toyota 2010 Preventative Maintenance Service inspections "C" 60,000 miles (also includes "E" and "D" service. Include all in price as total price of "C" inspection). Please see Buyer attached form, 2010 Toyota PM sample form for inspection expectations.
P17 Toyota 2010 PM "B" 90,000 Miles Service Inspection 1 EA - Each
Toyota 2010 Preventative Maintenance Service inspections "B" 90,000 miles (also includes "E" and "D" service. Include all in price as total price of "B" inspection). Please see Buyer attached form, 2010 Toyota PM sample form for inspection expectations.
P18 Toyota 2010 PM "A" 120,000 Miles Service Inspection 1 EA - Each
Toyota 2010 Preventative Maintenance Service inspections "A" 150,000 miles (also includes "C", "E" and "D" service. Include all in price as total price of "A" inspection). Please see Buyer attached form, 2010 Toyota PM sample form for inspection
Service Line Items Service Line Items
There are no Items added to this event.
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