C04_Att. 2 Solicitation Details and Requirements.pdf

Lava Lands Pump Replacement & Well Survey

1240BH26Q0063

SOLICITATION DETAILS AND REQUIREMENTS

STATEMENT OF REQUIREMENT

The purpose of this project is to identify and correct sediment issues in the Lava Lands Visitor Center potable water well to ensure the delivery of clean, reliable drinking water. The work will protect facility infrastructure, reduce ongoing maintenance demands caused by sediment damage, and restore dependable water service for visitors and staff. This project also ensures the well system meets Oregon Health Authority regulatory requirements and remains fully operational as a public drinking-water source.

The Contractor shall perform a video well survey, conduct well cleaning and rehabilitation, diagnose sediment issues, and replace the well pump and any related components necessary to return the system to reliable operation. The objective is to restore clean, dependable potable water service, protect LLVC infrastructure, and reduce maintenance demands.

All work must be performed by a licensed water-supply well constructor in accordance with Oregon Health Authority regulations and Oregon Administrative Rules. The Contractor shall furnish all labor, materials, equipment, tools, transportation, and supplies required to deliver a complete and professionally executed service.

PROJECT LOCATION

The project is located within the Deschutes National Forest. From Bend, OR travel south on Highway 97. Visitor Center is approximately 8 miles south of Exit 143 Baker/Knot Rd. Turn right into pocket lane when you see lava and the Lava Lands sign.

Lava Lands Visitor Center 58201 US-97, Bend, OR 97707

SCHEDULE OF ITEMS

CLIN DESCRIPTION

EST

QTY

PAY

UNIT

UNIT

COST TOTAL

BASE

0001 Mobilization 1 LS $ $ 0002 Submersible Pump Replacement 1 LS $ $ 0003 Well Video Survey and Rehabilitation 1 LS $ $

TOTAL BASE $

OPTION

1001 Drop Pipe Replacement 40 *LF $

TOTAL BASE & OPTION $

* Denotes AQ = Actual Quantity

SCHEDULE NOTES

1. Contractors should include all labor, materials, and supplies needed to perform the work described under its corresponding unit price.

2. Payment for bond premiums in accordance with AGAR 452.232-71, Progress Payments for Commercial Construction Contracts, shall not be in addition to the contract price.

3. Projects over $35,000 will require a 100% Payment Bond after award, and before issuance of Notice to Proceed.

Please provide the following information:

Vendor UEI Number: __________________

Vendor Email: _________________________

NOTE: Prospective awardee shall be registered and active in the System for Award Management (SAM) database when submitting an offer, and shall be registered at time of award, during performance, and through final payment of a contract resulting from this solicitation.

Information on registration may be obtained via the internet at: http://www.sam.gov. All contractors and vendors must complete the electronic version of the Representations and Certifications in the SAM system. If at the time of receipt of offers, an Offeror is not actively and successfully registered in the SAM database, the Offeror will not be considered for award.

CONSTRUCTION CONTRACTS

Definitization of Equitable Adjustments for Change Orders Pursuant to FAR 36.101-4(b), information regarding USDA’s definitization of equitable adjustments for change orders under construction contracts may be found at Contracting with USDA under “Federal Acquisition Regulation 36.101-4”. USDA’s procedures that apply to the definitization of equitable adjustments for change orders under construction contracts may be found in AGAR 443.304 -70.

TECHNICAL SPECIFICATIONS

The specifications shown under technical data attachment list contained in the solicitation are applicable to this contract. All specifications not included in the specification listing but referenced by listed specifications, are applicable. The specifications shown in attachment (1) one are physically attached. (See Attachment 4 Project Specifications).

INSPECTION AND ACCEPTANCE

(a) The Contracting Officer or the Contracting Officer's duly authorized representative will inspect and accept the completed work performed under this contract.

(b) Inspection and acceptance will be performed at the project location.

https://www.usda.gov/about-usda/general-information/staff-offices/departmental-administration/office-contracting-and-procurement-ocp/policies-regulations https://www.usda.gov/about-usda/general-information/staff-offices/departmental-administration/office-contracting-and-procurement-ocp/policies-regulations

INSPECTION AND TESTING PERFORMED BY GOVERNMENT

The Government will perform inspections of work in progress where these responsibilities are not expressly assigned to the Contractor by the Forest Service specifications.

COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

The Contractor shall be required to commence work under this contract within 14 calendar days after the date the Contractor receives the notice to proceed, prosecute the work diligently, and complete the entire work ready for use not later than November 15, 2026. The time stated for completion shall include final cleanup of the premises.

Estimated Start Date is: 1 October 2026

SITE VISIT

1. No formal site visit is planned. Site visits may be arranged during normal work hours.

2. Contractors are encouraged to visit each location prior to providing a quote.

3. The Government assumes no responsibility for any expense incurred by an offeror prior to contract award.

Technical Contact: Michael Levrant at Michael.Levrant@usda.gov.

POST AWARD CONFERENCE

A post award conference with the successful offeror is required. It will be scheduled and held within approximately fifteen (15) business days after the date of contract award. The conference will be held online through Microsoft Teams.

POTENTIAL SAFETY HAZARDS

(a) Data and information furnished or referred to below is for the Contractor's information. The Government shall not be responsible for any interpretation or conclusion drawn from the data or information by the Contractor. This list shall not be deemed to be all-inclusive. The Contractor shall bear the sole responsibility for taking all appropriate actions necessary to prevent accidents and injuries to individuals at the worksite.

(b) The following checked activities have been identified by the Government as potential safety hazards.

[ ] Confined space entry.

[ ] Temporary excavation/deep trenching/slope stability.

[X] Tree falling.

[ ] Fall hazard from work heights exceeding six feet.

[ ] Traffic control on high-volume and/or high-speed and/or limited visibility roads.

[X] Heavy equipment operation.

[X] Fire hazards.

[ ] Hazardous materials handling.

[ ] Electrical hazard.

[ ] Hydraulic and/or pneumatic and/or other high-pressure hazards.

[ ] Mechanical hazards such as pulleys, springs, etc.

[X] Other –manual heavy lifting

SPECIAL EQUIPMENT CLEANING REQUIREMENTS

All equipment moved to the job site shall be cleaned of weeds and their seeds prior to each entrance onto the National Forest lands. Cleaning shall consist of the removal of all dirt, grease, debris, and materials that may harbor noxious weeds and their seeds. This may require the use of a pressure hose. Equipment shall be made available for visual inspection by the Forest Service prior to entering Forest Service lands. The Contractor shall advise the CO of a proposed date for mobilization. Inspections will take place at mutually agreeable enroute locations in advance of entry onto National Forest lands.

Special care shall be taken to ensure removal of the following Oregon listed noxious weeds and their seeds to include:

Spotted knapweed (Centaurea stoebe ssp. Micranthos) Leafy spurge (Euphorbia esula) Squarrose knapweed (Centaurea virgata ssp. Squarrosa) Musk thistle (Carduus nutans) Lenspot whitetop (Cardaria (Lepidium) chalapensis Bull thistle (Cirsium vulgare) Common st. johnswort (Hypericum perforatum) Canada thistle (Cirsium arvense) Perennial pepperweed (Lepidium latifolium) Yellow toadflax (Linaria vulgare) Black henbane (Hyoscyamnus niger) Mediterranean sage (Salvia aethiopis) Myrtle spurge (Euphorbia myrsinites) Russian knapweed (Acroptilon repens) Yellow flag iris (Iris pseudacorus) Diffuse knapweed (Centaurea diffusa) Yellow star-thistle (Centaurea solstitialis) Scotch thistle (Onopordum acanthium) Houndstongue (Cynoglossum officinale) Sulphur cinquefoil (Potentilla recta) Meadow knapweed (Centaurea jacea ) Whitetop (Cardaria (Lepidium) draba) Dalmation toadflax (Linaria dalmatica)

The Contractor shall take special care under this contract to prevent contamination of water at the work sites with any petroleum residues from mechanical equipment operations. This shall include daily inspection and cleaning as appropriate.

ARCHAEOLOGICAL OR HISTORIC SITES

If a previously unidentified archaeological or historic site(s) is encountered, the Contractor shall discontinue work in the general area of the site(s) and notify the Contracting Officer immediately

LANDSCAPE PRESERVATION

The Contractor shall not remove, deface, injure, or destroy trees, shrubs, lawn, or natural features not designated for treatment. The Contractor shall confine operations to within the clearing limits or other areas designated in the contract documents, and prevent the depositing of rocks, excavated materials, stumps, or other debris outside of these limits. Material which falls outside of these limits shall be retrieved, disposed of, or incorporated in the work as directed by the Contracting Officer.

(a) Prevention of Oil Spills. If the Contractor maintains storage facilities for oil or oil products on site, appropriate preventive measures shall be taken to ensure that any spill of such oil or oil products does not enter any stream or other waters of the United States or any of the individual states. If a spill of petroleum product should occur in water, the Contractor shall take immediate action to clean up or contain the spill and immediately notify:

1) The COR and Contracting Officer

2) Oregon Emergency Response System (1-800-452-0311 or 1-503-378-4124) AND 3)The National Response Center (1-800-424-8802)

Oil absorbing mats are required under all stationary equipment, or equipment being serviced while on Government land to prevent leaking or spilled petroleum base products from contaminating soil and water resources. Such material will be furnished by Contactor and approved by Contracting Officer. Equipment shall be furnished on a fully operational basis, of modern design and in good operating condition with no fuel or oil leaks. Repairs and move-in/move-out are the Contractor’s responsibility. All equipment shall be power-washed and shall be clean prior to entering Government Land.

(b) No objectionable material (i.e. gasoline, oil and hydraulic fluids) shall be allowed to enter any stream, river, lake, or other body of water. Material which falls into these areas shall be retrieved and disposed of or incorporated in the work as directed by the Contracting Officer, and damage to vegetation or structures outside the project limits shall be repaired as directed by the Contracting Officer.

(d) The Contractor will make every reasonable attempt to preserve the scenic and natural environment along this construction project.

PAYMENT FOR MATERIALS DELIVERED OFF THE SITE

As provided in AGAR 452.232-71, Progress Payments for Commercial Construction Contracts, material acquired for incorporation into the project, and stored off site by the Contractor, may, at the option of the Contracting Officer, be included in progress payments. Prior to payment, such material will be subject to Government inspection and must be stored separately from other materials, and be identified as, "PROPERTY OF THE UNITED STATES, Project Name and Contract Number." In addition, the Contractor shall furnish the Government with a right of ingress and egress to the property together with right of removal.

428.306 INSURANCE UNDER FIXED-PRICE CONTRACTS

Pursuant to FAR clause 52.228-5, Insurance - Work on a Government Installation, the Contractor will be required to present evidence to show, as a minimum, the amounts of insurance coverage indicated below:

(a) Workers’ Compensation and Employer's Liability. The Contractor is required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit worker's compensation to be written by private carriers.

(b) General Liability. The Contractor shall have bodily injury liability insurance coverage written on a comprehensive form of policy of at least $500,000 per occurrence.

(c) Automobile Liability. The Contractor shall have automobile liability insurance written on a comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage or loss.

(d) Aircraft Public and Passenger Liability. When aircraft are used in connection with performing the contract, the Contractor shall have aircraft public and passenger liability insurance. Coverage shall be at least $200,000 per person and $500,000 per occurrence for bodily injury, other than passenger injury. Coverage for passenger injury shall be at least $200,000 multiplied by the number of seats or passengers, whichever is greater.

RETURN OF PERFORMANCE AND PAYMENT BONDS

Performance and payment security furnished under this contract must be retained by the Government for a minimum of one year after acceptance of all work under the contract.

Performance and payment security other than corporate or individual surety bonds will be returned to the Contractor one year after completion of work if no claims against these bonds have been filed at that time.

PRODUCT SUBSTITUTION

Any modification of items, designs, materials, products or equipment (including Government- Furnished property), made necessary because of a substitution, will be the responsibility of the Contractor without adjustment in contract price or time. The Contracting Officer's approval of any substitute will not affect the Contractor's responsibility for such modification. Any and all substitutions will be requested by the Contractor after award of the contract has been made.

No approvals will be made prior to award.