5748_7775 SSD Final.docx

SOLE-SOURCE DETERMINATION MEMO

FOR SUPPLIES AND SERVICES – Pilot Project

ODHS Office of Contracts & Procurement

Estimated total contract value: $25,920

Description of goods or services: Pilot Project – Staff Training and Support

1. Background: This sole source justification applies to the purchase of:

a) Training and consultation services to ODHS staff and leadership in the Child Welfare and Self-Sufficiency office in Marion, Polk, and Yamhill counties to support and increase worker retention. The contract period would be for one year.

b) Over the course of the last 18 months, the issue of worker retention challenges has been a common topic in almost every type of meeting. In listening sessions with members of the workforce, the overriding theme is the impact that trauma and stress have on the workforce and their ability to stay healthy and support families in need. The effects of stress and trauma at work are well documented and some of the outcomes of the impact of these type of conditions is poor attendance, impacts on the quality of work and high rates of turnover. During the course of this pilot, we will identify several outcomes to track, specifically targeting several identified types of workers. The hypothesis is that if we strategically and intentionally target building worker resilience to stress and trauma in a training and coaching environment, that our retention will improve.

2. Prospective contractor/vendor:

Protests are due by 3:00 PM within seven calendar days after the first date the notice is posted on OregonBuys. Protests must be sent via mail, fax, email, or hand carried to the following address: Protests via telephone will not be accepted.

Oregon Department of Human Services

Office of Contracts and Procurement

Agency reserves the right to amend or extend the Contract for additional periods of time up to a total Contract period of two years, to continue to gather data, and for additional money associated with the extended period of time.

3. Written findings of fact (market research):

The findings below must include factual information supporting the determination that meet the sole source requirement in statute.

Pursuant to ORS 279B.075, Agency must conduct market research that supports the assertion that there is only one source that can provide the goods or services. Market research includes utilization of the internet, trade journals, agency vendor lists, professional organizations, studies, catalogs/industrial periodicals, vendor sources, yellow pages, etc.

For information technology contracts, any ownership or proprietary issues should be fully addressed with written documentation to support facts. Not applicable Agency must select at least one of the findings and prepare the determination as it specifically relates to the good or service being procured. More than one finding can be addressed. The findings are as follows:

|_| Pursuant to ORS 279B.075 (2)(a): Provide findings supporting the determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source. Not applicable or |_| Pursuant to ORS 279B.075 (2)(b): Provide findings supporting the determination that the goods or services required for the exchange of software or data with other public or private agencies are available from only one source. Not applicable or |X| Pursuant to ORS 279B.075 (2)(c): Provide findings supporting the determination that the goods or services are for use in a pilot or an experimental project, Market Research was done online and there are numerous articles and information that support training and developmental opportunities as a way to retain government employees. District 3’s goal for this pilot project is in line with market research and supporting employees by offering this trainer as a way to support employee development.

https://www.govpilot.com/blog/local-government-employee-retention-the-ultimate-guide

|_| Pursuant to ORS 279B.075 (2)(d): Any other findings that support the conclusion that the goods or services are available from only one source. Not applicable

APPROVED:

By:

Signed by DPO electronically via OregonBuys

Kirk N. Rhoades or acting DPO