564-23-503 SOW R5.docx

Statement of Work (SOW) Upgrade of the Medium Voltage and Low Voltage Switch Gear Control System Veterans Health Care System of the Ozarks (VHSO) Fayetteville, Arkansas

Contractor must furnish all management, supervision, labor, material, equipment, tools, supplies, consumables, parts, and related services, in accordance with the SOW, drawings, and specifications to be complete and working upgrade of the Programmable Logic Controller (PLC) and the Control System of the Medium Voltage Generator Paralleling Switchgear System located in Building 27. The Scope of this work will also include a complete and working upgrade of the Programmable Logic Controller (PLC) and the Control System of the Low Voltage Generator Paralleling Switchgear System located in Building 29. Electronic Portable Document Format (.pdf) copies of drawings and specifications to this work will be furnished by VA upon Contractor’s written request to the Contracting Officer (CO). Hard copies of SOW, drawings, and specifications are the Contractor’s responsibility and expense at no additional cost to the Government. Contractor must verify existing and new dimensions, locations, and quantities to complete this project located on the VHSO Main Campus 1100 N. College Avenue, Fayetteville, AR 72703.

I. GENERAL:

A. Any provision or partial provision of the Contract, including but not limited to, drawings and specifications that is not consistent with this SOW will be null and void only to the extent of the inconsistency. All other provisions or partial provisions of the Contract, including but not limited to, drawings and specifications, must remain in full force and effect.

B. Safety must be the Contractor’s highest priority.

C. Contractor must have the following requirements completed prior to beginning site activities:

1. Negative TB Test, within the past calendar year.

2. Annual influenza shot is required for all staff.

3. Additional Personal Protective Equipment (PPE) will be furnished by VHSO for access into COVID patient room(s).

4. While on campus, Contractor must wear a visible VHSO issued identity Badge.

5. Minimum OSHA 10 certification.

D. Period of Performance: Due to projected equipment lead times of ~250 days, the Period of Performance for this project will be 485 days.

E. This project must be completed in accordance with this SOW and specifications. Both Medium Voltage and Low Voltage generator and switchgear electrical distribution systems are to be complete and working systems at the completion of this project.

F. VHSO facility must continue to operate during the contract Period of Performance, including but not limited to electrical systems.

G. Contractor’s work must be conducted with the least amount of disruption to the VHSO facility.

H. VHSO utilities and work areas may not be immediately available to the Contractor and the Contractor must be flexible in the project schedule at no additional cost to the Government.

I. Warranty: Contractor must guarantee workmanship for a period of one (1) year after COR written acceptance of work. Contractor must furnish a minimum one (1) year parts and labor warranty on equipment, components, and materials furnished plus any manufacturer’s warranty greater than one (1) year.

II. QUALIFICATIONS OF CONTRACTOR

A. Prime Contractor or Sub-Contractor must have the proper qualifications and authorization to perform this upgrade on the original equipment or be able to supply equivalent replacement equipment as deemed acceptable by the COR.

III. SCOPE OF WORK:

A. With regards to the Medium Voltage Kohler Paralleling Switchgear System located in Building 27, Contractor except as noted otherwise must:

1. Verify system operation with the existing hardware/Software to ensure the system operates per the published sequence.

2. Install any components and wires in anticipation of the hardware upgrade for all cabinets including “future cabinets”. Refer to original equipment manufacturer for specifics.

3. Update PLC and HMI Hardware including software to M340 / M580 Hot Standby Unit or equivalent as deemed by the COR. Basis of design is Schneider. Refer to original equipment manufacturer for specifics.

4. Install the Master Synchronizer and Load Control 2 (MSLC2) and Digital Synchronizer and Load Control 2 (DSLC2) Systems or equivalent as deemed by the COR. Basis of design is Woodward. Refer to original equipment manufacturer for specifics.

5. Verify all system communications and mapping is correct. To include both new LV and MV HMI’s and PC in chiller plant control room in Building 29.

6. Verify the system sequences and load shares correctly per the installed program utilizing site load.

7. Record all required system settings. Provide updated record drawings and O&M manuals.

8. Perform training to the required VHSO Engineering staff on the upgraded system and its operation.

9. Provide all required materials to perform the upgrades listed in this paragraph.

B. With regards to the Low Voltage Paralleling Switchgear System located in Building 29, the Contractor except as noted otherwise must:

1. Verify system operation with the existing hardware/Software to ensure the system operates per the published sequence.

2. Install any components and wires in anticipation of the hardware upgrade. Refer to original equipment manufacturer for specifics.

3. Update PLC and HMI Hardware including software to M340 / M580 Hot Standby Unit or equivalent as deemed by the COR. Basis of design is Schneider. Refer to original equipment manufacturer for specifics.

4. Install the Master Synchronizer and Load Control 2 (MSLC2) and Digital Synchronizer and Load Control 2 (DSLC2) Systems or equivalent as deemed by the COR. Basis of design is Woodward. Refer to original equipment manufacturer for specifics.

5. Verify all system communications and mapping is correct.

6. Verify the system sequences and load shares correctly per the installed program utilizing site load.

7. Record all required system settings. Provide updated record drawings and O&M manuals.

8. Perform training to the required VHSO Engineering staff on the upgraded system and its operation.

9. Provide all required materials to perform the upgrades listed in this paragraph.

C. If it determined that this maintenance would prevent the Emergency Diesel Generators located in Building 29 from performing their function of supplying emergency power to their respective Automatic Transfer Switches (ATS) in the event of a loss of Utility Power, the contractor will supply the required temporary generators and/or switchgear to prevent the loss of emergency power to the required ATSs.

IV. Specification Index:

DIVISION 01 GENERAL REQUIREMENTS

DIVISION 26 – ELECTRICAL

V. Drawing Index:

No Drawings necessary for this project.

VI. Wiring:

A. Wiring (conductors), including but not limited to, conduit must be installed in accordance with the latest edition of the National Electric Code (NEC), drawings, and specifications.

B. Wiring except fixture whips (maximum length 6 feet) must be enclosed in EMT conduit or equal. Fixture whips and conduit must be installed per NEC with compression fittings.

C. Electrical terminations must be in accordance with manufacturer’s installation instructions.

D. Contractor must furnish conduit with factory finish color as follows:

1. Red = Fire Alarm

2. Blue = Nurse Call

3. Green = Access Control/Camera System/Intercom

4. Silver = Electrical General

5. Orange = High Voltage

6. Yellow = HVAC Controls

7. White = Cable TV

8. Purple = Telephone/Data

VII. CONTRACTOR ACCESS AND ACTIVITIES:

A. Safety: Contractor’s highest priority must be safety. Contractor work must be in accordance with Federal, State, Local OSHA codes, regulations, latest edition of NEC, latest edition of NFPA 70E, and 01 35 26 Safety Requirements specification. Contractor must furnish and use required safety items, including but not limited to, safety signage, cones, barricades, and must furnish and wear required Personal Protective Equipment (PPE).

B. Infection Control:

1. Contractor must be responsible to develop a phasing and Infection Control Risk Assessment (ICRA) that incorporates requirements of specifications 01 00 00 General Requirements to meet requirements of VHSO and VHSO ICRA. Contractor must install and create temporary dust barriers with the following products:

a) ZipWall® ZIP POLES FOUR PACK (includes 4 spring Loaded Steel Zip Poles, 4 GripDisk™ Slide Stoppers, 2 standard zippers, 1 carry bag or equal, construction film must be white, fire retardant polyethylene, antistatic, 12x100 Ft x minimum 6 mill thickness, imprinted with fire retardant labeling. Zippers must be straight or curved heavy duty ZipWall® Zippers or equal. Stick mat must be STICKY MAT Flat Store Clean Mat or equal, tacky mat, white, 24x45-inch minimum. Construction traffic through the facility must be coordinated with the COR. Construction workers, materials, and clothing must be transported through the hospital dust free. Any dusty, dirty, odorous or wet materials must be transported in sealed clean bags. Disposal traffic routes and times will be at the discretion of the COR.

b) STARC Panel Transparent Infection Control Wall Partitions with a 42-inch door and associated components, STARC Transportation Cart(s) or equal.

2. Contractor must maintain negative air pressure within ICRA barrier space 24/7 for duration of time ICRA barrier is in place.

3. Contractor must furnish and install device (e.g., magnehelic, manometer, or digital monitoring) on exterior of work containment to continually monitor negative pressurization (“ball in the wall” or similar apparatus are not acceptable). Minimum of one each adjacent to each entrance of ICRA barrier space and maintain 24/7 for duration of time ICRA barrier is in place. Contractor must request COR written approval for location(s) and manufacturer/model of monitor(s).

C. Security: Contractor must coordinate with VA Police and COR to comply with the VHSO security management program, including but not limited to, obtain onsite access permission by the VA Police, be identified by Contractor and project, and restricted from unauthorized access.

D. Badging: While on campus, Contractor must wear a visible VHSO issued identity Badge. Contractor can be subject to inspection of personal effects when entering or leaving the project site and VHSO property. Contractor site superintendent must escort Contractor employees to Engineering Office (Building 7) to obtain badge(s). Contractor must maintain a Badge Log with Employee Names, Badge ID Numbers, Start Date(s), Departure Date(s), ID Lost Date(s), and ID Return Date(s). Contractor must update Badge Log and furnish to the COR weekly or as directed in writing by COR. Contractor must report lost Badge(s) immediately to the COR and document on Badge Log. Contractor must return Badge(s) immediately on day of departure of employee from project to COR and document on Badge Log. Contractor must return remaining Badge(s) at project closeout to COR. Contractor must reimburse the Government a $100.00 fee for each lost or unreturned Badge.

E. Utilities: Contractor must not leave unattended out-of-service any utility, fire protection, life safety system, or security system without written permission of the COR. If a utility, fire protection, life safety system or security system is not functional at the end of a work period without written permission of the COR, then the Contractor must restore the system(s) to working order prior to leaving the job site or must furnish an around-the-clock watch subject to COR written approval until the system is functional. If the Contractor fails to do so, the Contractor must reimburse the Government a fee equal to the amount of costs incurred by the Government to furnish around-the-clock watch and/or repair the system(s).

F. Parking: Contractor on-site parking is limited to availability of designated Contractor parking. Contractor must have prior COR written approval of on-site Contractor parking.

G. Vehicles and Construction Equipment: Contractors’ key(s) to unattended vehicle(s) and construction equipment must be removed and vehicle(s) locked.

H. Elevators: Contractor must use COR designated elevators and must protect elevator cabs, including but not limited to, cab interior components and controls during Contractor use. Contractor must not exceed elevator weight limits. COR designated elevator(s) may not be immediately available to the Contractor. The Contractor must account for this and Contractor must be flexible in the project schedule without additional cost to the Government.

I. Unloading and Loading: Contractor must unload and load materials, including but not limited to, equipment, tools, supplies, parts, and construction debris at the loading dock. Contractor must not leave vehicle(s) or construction equipment unattended at the loading dock. No materials, including but not limited to, equipment, tools, supplies, parts, and construction debris are permitted through the front entry. Dedicated Flagman must be provided anytime circle drive traffic will be affected.

J. Storage and Staging: Contractor storage and staging is limited to contractor container area and area within the construction site.

K. Radios and Mobile Devices: Contractor must use mobile devices at low volume or outside; and not during normal OR hours. Contractor must not carry on conversations in hallways or near any patient areas. AM/FM radios and other media producing devices must not be used on VHSO property.

L. Fire Alarm: Contractor must coordinate and schedule fire alarm interruption activity with COR. Contractor must submit to the COR for consideration and written approval a minimum of seven (7) business days prior to activity. Contractor must have COR written approval to proceed three business days prior to activity. Contractor must submit written fire watch plan to CO and COR for consideration no later than (NLT) ten (10) calendar days after NTP. Contractor must be responsible for fire watch in the areas where fire/smoke detection coverage is removed or disabled. Contractor must be responsible to coordinate fire or smoke detection with the COR for the removal and restoration of fire protection coverage. After regular business hours or designated hours, supervision of the fire alarm panel is required at the Contractor’s expense. The Contractor must be responsible for completion and submission of a written Fire Alarm Bypass Request. The Contractors’ written request must be submitted for COR approval and if approved by COR, then the COR must furnish a written approval to proceed three (3) business days in advance of any proposed work activity. If the fire alarm system requires any deactivation, then it must be reactivated the same day before the Contractor leaves the job site to ensure that the fire alarm system is functional. If the fire alarm system is not functional, then the Contractor must restore the fire alarm system to working order prior to leaving the site or must furnish an around-the-clock fire watch until the fire alarm system is functional. The Contractor must be liable for any costs incurred by the Government to furnish the fire watch and/or to repair the fire alarm system.

M. Hot Work: Contractor must perform and safeguard hot work operations in accordance with OSHA 1910 Subpart Q, NFPA 241, and NFPA 51B. Contractor must coordinate and schedule with COR Hot Work Operations. Hot work operation is defined as operations including, but not limited to, open flame, producing heat and/or sparks, burning, welding, processes such as arc welding, oxy-fuel gas welding, open-flame soldering, brazing, thermal spraying, cutting, oxygen cutting, arc cutting, chipping, grinding, heat treating, sand blasting, torch-applied roofing, chemical welding, thawing pipe, and light horizontal welding, or an operation that is capable of initiating fires or explosions. Contractor must obtain Hot Work Permit from COR prior to each hot work activity.

N. Fire and Smoke Barrier Penetration: Contractor must perform, maintain, and safeguard the integrity of smoke and fire barriers in accordance with NFPA 101, NFPA 80, and NFPA 90A. Contractor penetrations in barriers must be repaired in an approved manner (filled with the designated and COR approved flame retardant filler).

O. Energized Circuit Work: Will not be performed unless contractor submits a written request 14 days prior to work requested and receives approval (3) business days prior to activity.

P. Utility interruption: Contractor must coordinate and schedule with COR. Contractor must submit to the COR a written request for consideration and written approval a minimum of fourteen (14) business days prior to activity. Work must be planned in advance to give as much time as possible to schedule a utility interruption. There may be times when a utility interruption request is denied because of insufficient lead-time or interference with ongoing VHSO activities and must be rescheduled at no additional cost to the Government. Contractor must have COR written approval to proceed three (3) business days prior to activity.

Q. Fumes: Contractor must coordinate and schedule with COR. Contractor must submit to the COR a written request for consideration and written approval a minimum of seven (7) business days prior to activity. The Contractor must schedule fume producing work activities, including but not limited to heat produced fumes after regular business hours. Contractor must be responsible for ventilation necessary to exhaust and prevent fumes from entering adjoining areas, outside air intake ductwork, and re-entering the VHSO healthcare facilities at no additional cost to the Government. Contractor must have COR written approval to proceed three (3) business days prior to activity

VIII. OTHER REQUIREMENTS:

A. Contractor must make every reasonable effort to protect VHSO property from damage.

B. Contractor must furnish adequate protection for VHSO property before any construction activities occur. Contractor moved items must be put back by the Contractor to original locations and conditions as work is completed at no additional cost to the Government.

C. Anything remaining in place that is damaged or defaced by the Contractor must be restored by the Contractor to the pre-existing damaged or defaced condition at no additional cost to the Government.

D. Contractor must locate existing utilities in area of work. Contractor must furnish adequate means of support and protection to utilities that remain in place. Any property, including but not limited to, electrical, natural gas, medical gas, communication and utility lines, landscaping, walkways, roads, and curbs damaged by Contractor must be repaired or replaced at no additional cost to the Government. Government property must be protected from damage at no additional cost to the Government. Areas must be cleaned after coring, sawing, and other construction activities by the Contractor at no additional cost to the Government.

E. No unauthorized Contractor work to be initiated without the prior written approval of the CO. The CO must approve any request, or proposal for changes in project scope or additional requirements, in writing prior to the Contractor proceeding with any work. Any Contractor changes without prior written approval by the CO, must be done at the Contractor’s risk and at the Contractor’s expense. Contractors must visit the job site and visit the facility in order to determine the nature and location of the work to be performed in general and the local conditions which can affect the work. Failure to do so must not relieve the Contractor of responsibility for estimating the difficulty or cost to perform the work. Contractor must comply with applicable Federal, State, Local laws, codes, regulations, and ordinances. Contractor must obtain permits and licenses required by Federal, State, Local law, code, regulation, and ordinance(s) at no additional cost to the Government.

IX. Information Security A. Information Security: The contractor, their personnel, and their subcontractors must be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

1. Contractor, subcontractors, and their employees must complete the web-based VA Privacy and Information security Awareness and Rules of Behavior (VA10176) course as well as the Privacy and HIPAA Focused Training (VA10203). Course completion certificates for the 2 courses must be submitted to the COR prior to the start of work.

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