556-24-108 DBBV 100CD Specifications 29APR25.pdf

Captain James A. Lovell FHCC VA Double Block and Bleed Valves

North Chicago, IL

Specification Book

April 29, 2025

VA A&E Contract #36C252-23-D-0061

VA A&E Task Order #36C25224N0449

VA Project #556-24-108

SES Project #23022.009

SEALS PAGE DESIGN PROFESSIONALS OF

RECORD

Date: 04/28/2025 VA Project #: 556-24-108

Project Name Double Block and Bleed Valves Purchase Order #: 556C40160

Deliverable: 100% Construction Documents Task Order #: 36C25224N0449

SES Project #: 23022.009 Contract #: 36C252-23-D-0061

Discipline Design Professional License # Seal

Mechanical Aaron Anderson E-13987 www.specializedeng.com

Double Block and Bleed Valves 100% CD Submittal

Captain James A. Lovell FHCC 04/29/2025

VA Project #556-24-108 Version 06-01-24

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

00 01 15 List of Drawing Sheets 05-20

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 11-21

01 32 16.15 Project Schedules (Long Lead) FHCC 11-24

01 33 00 Submittal Register FHCC 02-24

01 33 23 Shop Drawings, Product Data, and Samples FHCC 02-23

01 35 26 Construction Safety Requirements FHCC 12-24

01 35 33 Infection Control Requirements FHCC 12-24

01 40 00 Quality Requirements FHCC 01-24

01 41 00 Regulatory Requirements FHCC 12-23

01 42 16 Definitions, Abbreviations, and Acronyms FHCC 01-25

01 42 19 Reference Standards 11-20

01 45 00 Contractor Quality Control (small projects) FHCC 06-24

01 57 19 Temporary Environmental Controls FHCC 01-21

01 74 19 Construction Waste Management FHCC 01-21

01 91 00 General Commissioning Requirements 04-22

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 08-17

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 84 00 Firestopping 04-25

07 92 00 Joint Sealants 04-22

DIVISION 23 – HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

23 05 10 Common Work Results for Boiler Plant and Steam Generation 06-24

23 05 11 Common Work Results for HVAC 03-23

23 07 11 HVAC and Boiler Plant Insulation 02-20

23 08 00 Commissioning of HVAC Systems 03-23

23 09 11 Instrumentation and Control for Boiler Plant 04-24

23 22 13 Steam and Condensate Heating Piping 03-24

Captain James A. Lovell FHCC 04/26/2025

VA Project #556-24-108 Version 05-01-20

00 01 15 - 1

SECTION 00 01 15

LIST OF DRAWING SHEETS

The drawings listed below accompanying this specification form a part of the contract.

Drawing No. Title

- - - END - - -

VA Project #556-24-108 Version 11-01-21

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SECTION 01 00 00

GENERAL REQUIREMENTS

PART 1 - GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Visits to the site by Bidders may be made only by appointment with the Medical Center Engineering Officer.

B. Offices of Specialized Engineering Solutions, as

Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the

Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by

Contracting Officer or his duly authorized representative.

C. Before placement and installation of work subject to tests by testing laboratory retained by Department of Veterans Affairs, the

Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three workdays unless otherwise designated by the COR.

D. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

E. At a minimum, all employees of the general contractor and subcontractors will be required to obtain a temporary badge. Some may be required to obtain a permanent badge to allow access to doors and other areas.

1.3 STATEMENT OF BID ITEM(S)

A. ITEM I, BASE BID: Work includes providing all labor, equipment, materials, supervision, and management necessary to perform work and install systems in compliance with the Construction Documents to enable complete and compliant isolation and de-energization of each building’s steam supply and condensate return connections with the campus distribution system using double block and bleed valves.

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1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at

Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security and/or escort arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. Where photography is required to document and communicate construction progress or conditions, ensure that photos do not include any VA or Navy staff, patients, or visitors, or include any personally identifiable or protected healthcare information such as documents inadvertently left open to view.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Contracting officers representative (COR) for the purpose of security inspections of every area of project including toolboxes and parked machines and take any emergency action.

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2. The General Contractor shall install all permanent cores at completion of the work and turn over all permanent lock cylinders to the VA locksmith for permanent installation . See Section 08 71 00, DOOR HARDWARE and coordinate.

D. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of

“sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”.

Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting

Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document

Management Software (EDMS).

Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the

EDMS system.

“Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

E. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours

01 00 00 - 4 before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the

Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the

Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the

Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the

Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the

Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any

Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as determined by the COR.

E. Workers are subject to rules of Medical Center applicable to their conduct.

F. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

G. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of

01 00 00 - 5 utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and

Contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of

Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

H. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR. All such actions shall be coordinated with the COR or Utility Company involved:

1. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

I. Phasing:

1. The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur.

It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of

01 00 00 - 6 the work with milestone subtasks. The work to be outlined shall include, but not be limited to:

a. Refer to drawings for shutdown/installation phasing and coordination. All shutdowns need to be scheduled with the COR, and the COR to coordinate with other VA FHCC parties.

2. To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing and dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing and dates to ensure accomplishment of this work in successive phases mutually agreeable to COR and Contractor

3. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access to Department of

Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc. to facilitate patient and staff access.

Coordinate alteration work in areas occupied by Department of

Veterans Affairs so that Medical Center operations will continue during the construction period.

4. Immediate areas of alterations not mentioned in preceding

Subparagraph 1 will be temporarily vacated while alterations are performed.

J. Construction Fence: Before construction operations begin, Contractor shall provide a chain link construction fence, 2.1m (seven feet) minimum height, around the construction area indicated on the drawings, particularly the manhole work. Provide gates as required for access with necessary hardware, including hasps and padlocks. If needed add fasten fence fabric to terminal posts with tension bands and to line posts and top and bottom rails with tie wires spaced at

01 00 00 - 7 maximum 375mm (15 inches). Bottom of fences shall extend to 25mm

(one inch) above grade. Remove the fence when directed by COR.

K. Utilities Services: Maintain existing utility services for Medical

Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR.

a. Steam/pressurized system work shall be accomplished with all affected lines or equipment de-energized.

When an outage cannot be accomplished, work on any pressurized system or equipment shall not commence without a detailed work plan, the Medical Center

Director’s prior knowledge and written approval. Refer to specification Sections 23 05 10, Common Work

Results for Boiler Plant and Steam Generation for additional requirements.

2. Contractor shall submit a request to interrupt any such services to

COR, in writing, 15 days in advance of proposed interruption.

Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center . Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

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5. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

L. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, shall be removed back to their source. Those which are indicated to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions;

so that they are completely behind the finished surfaces.

M. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

N. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF

ROADWAYS.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR and a representative of VA Supply

Service/Pipe Shope, of areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by all three, to the Contracting Officer. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of buildings.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, utility piping and equipment, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

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4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of

COR , to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR

52.236-2) and "CHANGES" (FAR 52.243-4).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of

Contractor to restore damage caused by Contractor's workers in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 DISPOSAL AND RETENTION

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A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are identified by attached tags as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

1.9 PROTECTION OF EXISTING, STRUCTURES, EQUIPMENT, UTILITIES, AND IMPROVEMENTS

(FAR 52.236-9)

A. The Contractor shall preserve and protect all structures, and equipment, on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

C. Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for additional requirements on protecting vegetation, soils and the environment. Refer to Articles, "Alterations", "Restoration", and

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"Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems

(including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4) and "DIFFERING SITE CONDITIONS"

(FAR 52.236-2).

1.11 AS-BUILT DRAWINGS

A. The Contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

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B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within

15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.12 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of

Construction in at least 30 days before the planned pre-warranty conference, submit one set of the warranty management plan. Include within the warranty management plan all required actions and documents to assure that the Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract.

The term “status” as indicated below must include due date and whether item has been submitted or was approved. Warranty information made available during the construction phase must be submitted to the Contracting Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work.

The construction warranty period will begin on the date of the project acceptance and continue for the product warranty period. A joint 4 month and 9 month warranty inspection will be conducted, measured from time of acceptance, by the Contactor and the

Contracting Officer. The warranty shall coincide with phasing outlined in the drawings. Include in the warranty management plan, but not limited to, the following:

1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the Contractor, subcontractors, manufacturers or suppliers involved.

01 00 00 - 13

2. Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location.

3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers and for all commissioned systems such as fire protection and alarm systems, sprinkler systems and lightning protection systems, etc.

4. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and suppliers.

e. Name and phone numbers of manufacturers or suppliers.

f. Names, addresses and phone numbers of sources of spare parts.

g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

h. Starting point and duration of warranty period.

i. Summary of maintenance procedures required to continue the warranty in force.

j. Cross-reference to specific pertinent Operation and Maintenance manuals.

k. Organizations, names and phone numbers of persons to call for warranty service.

l. Typical response time and repair time expected for various warranted equipment.

5. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

6. Procedure and status of tagging of all equipment covered by extended warranties.

7. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons. Provide metal tag or post signage with location of operation and maintenance documents.

01 00 00 - 14

B. Performance & Payment Bonds: The Performance & Payment Bonds must remain effective throughout the construction period

1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the Contracting Officer will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the Government while performing the work, including, but not limited to administrative expenses.

2. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the contractor’s expenses, the Contracting Officer will have the right to recoup expenses from the bonding company.

3. Following oral or written notification of required construction warranty repair work, the Contractor shall respond in a timely manner. Written verification will follow oral instructions. Failure to respond will be cause for the Contracting Officer to proceed against the Contractor.

C. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the Contracting Officer, the Contractor shall meet with the Contracting Officer to develop a mutual understanding with respect to the requirements of this section. Communication procedures for Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for Contractor response, and other details deemed necessary by the Contracting Officer for the execution of the construction warranty will be established/ reviewed at this meeting.

In connection with these requirements and at the time of the

Contractor’s quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the Contractor. This point of contract will be located within the local service area of the warranted construction, be continuously available and be responsive to

Government inquiry on warranty work action and status. This requirement does not relieve the Contractor of any of its responsibilities in conjunction with other portions of this provision.

01 00 00 - 15

D. Contractor’s Response to Construction Warranty Service Requirements:

E. Following oral or written notification by the Contracting Officer, the Contractor shall respond to construction warranty service requirements in accordance with the “Construction Warranty Service

Priority List” and the three categories of priorities listed below.

Submit a report on any warranty item that has been repaired during the warranty period. Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was completed. If the Contractor does not perform the construction warranty within the timeframe specified, the Government will perform the work and back charge the construction warranty payment item established.

1. First Priority Code 1. Perform onsite inspection to evaluate situation, and determine course of action within 4 hours, initiate work within 6 hours and work continuously to completion or relief.

2. Second Priority Code 2. Perform onsite inspection to evaluate situation, and determine course of action within 8 hours, initiate work within 24 hours and work continuously to completion or relief.

3. Third Priority Code 3. All other work to be initiated within 3 work days and work continuously to completion or relief.

F. Warranty Tags: At the time of installation, tag each warranted item with a durable, oil and water-resistant tag approved by the

Contracting Officer. Attach each tag with a copper wire and spray with a silicone waterproof coating. Also submit tworecord copies of the warranty tags showing the layout and design. The date of acceptance and the QC signature must remain blank until the project is accepted for beneficial occupancy. Show the following information on the tag.

Warranty Tags

Type of product/material

Model number

Serial number

Contract number

Warranty period from/to

Inspector’s signature

Construction Contractor

01 00 00 - 16

Warranty Tags

Address

Telephone number

Warranty Contact

Address

Telephone number

Warranty response time priority code

1.13 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on Medical

Center property and, when authorized by the COR, such temporary roads which are necessary in the performance of contract work.

Temporary roads shall be constructed and restoration performed by the Contractor at Contractor's expense. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

1.14 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The amount to be paid by the

Contractor for chargeable electrical services shall be the prevailing rates charged to the Government. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines.

1.15 TESTS

A. As per specification section 23 05 93 the contractor shall provide a written testing and commissioningplan complete with component level, equipment level, sub-system level and system level breakdowns. The plan will provide a schedule and a written sequence of what will be tested, how and what the expected outcome will be. This document will be submitted for approval prior to commencing work. The contractor shall document the results of the approved plan and submit for approval with the as built documentation.

01 00 00 - 17

B. Pre-test mechanical and electrical equipment and systems and make corrections required for proper operation of such systems before requesting final tests. Final test will not be conducted unless pre-tested.

C. Conduct final tests required in various sections of specifications in presence of an authorized representative of the Contracting

Officer. Contractor shall furnish all labor, materials, equipment, instruments, and forms, to conduct and record such tests.

D. Steam systems shall be balanced, controlled and coordinated. A system is defined as the entire system which must be coordinated to work together during normal operation to produce results for which the system is designed. For example, steam is only one part of entire system which provides comfort conditions for a building.

Other related components are steam, condensate, various valve types, PRV, pumps, piping and etc.

E. All related components as defined above shall be functioning when any system component is tested. Tests shall be completed within a reasonably period of time during which operating and environmental conditions remain reasonably constant and are typical of the design conditions.

F. Individual test result of any component, where required, will only be accepted when submitted with the test results of related components and of the entire system.

1.16 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

B. Manuals: Maintenance and operating manuals and one compact disc

(four hard copies and one electronic copy each) for each separate piece of equipment shall be delivered to the COR coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and sub-assembly components. Manuals shall include an index covering all component parts clearly cross-referenced to diagrams

01 00 00 - 18 and illustrations. Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment and system being furnished.

Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

C. Instructions: Contractor shall provide qualified, factory-trained manufacturers' representatives to give detailed training to assigned

Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment. All such training will be at the job site. These requirements are more specifically detailed in the various technical sections. Instructions for different items of equipment that are component parts of a complete system, shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed. This is to assure proper instruction in the operation of inter-related systems. All instruction periods shall be at such times as scheduled by the COR and shall be considered concluded only when the COR is satisfied in regard to complete and thorough coverage. The contractor shall submit a course outline with associated material to the COR for review and approval prior to scheduling training to ensure the subject matter covers the expectations of the VA and the contractual requirements. The

Department of Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the COR, does not demonstrate sufficient qualifications in accordance with requirements for instructors above.

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VA Project #556-24-108 Version 11-06-24 FHCC

01 32 16.15 - 1

SECTION 01 32 16.15

PROJECT SCHEDULES WITH LONG LEAD ITEMS

(DESIGN/BID/BUILD PROJECTS AT FHCC)

PART 1- GENERAL

1.1 DESCRIPTION:

A. The Contractor shall develop a resource-loaded (time, cost, and contractor performing the work) Critical Path Method

(CPM) plan and schedule, presented and maintained as a

Gantt Chart, demonstrating fulfillment of all contract requirements, and shall keep the Project Schedule up-to-date in accordance with the requirements of this specification, and shall utilize the plan for scheduling, coordinating, and monitoring work under this contract, including all activities of subcontractors, equipment vendors, and suppliers. Conventional CPM technique shall be utilized to satisfy both time, cost, and resource applications.

B. Mobilization is not allowed to start until the Final

Project Schedule and all other required Division 01 and

Division 02+ product/system submittals of this project have been submitted and approved by the Contracting Officer and

Contracting Officer's Representative (COR).

Exceptions:

Submittals which by nature or definition occur following mobilization, such as accident reports, safety-related

(specific) activity planning, post-installation quality reports (certs, TAB, etc.), demolition and other waste diversion (recycling) reports, progress photos and daily reports, warranties, closeout documentation package.

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C. Procurement of materials and systems that are not immediately available in the market tend to confound contractors’ ability to conform to their own schedules.

The contractor must confirm delivery dates with suppliers prior to finalizing the project schedule. Failure to responsibly plan the work does not entitle contractors to more time.

D. Long-lead items are materials or systems that have a long manufacturing or delivery time, and therefore need to be ordered well in advance (months) of when they are required for a construction project. These items can include any part of the work, but most commonly affect procurement of specialized MEP equipment, custom-built machinery, or materials that are in high demand and have long manufacturing lead times.

Materials and systems necessary for complete and compliant prosecution of the work that can interrupt continuous progress due to fabricator or manufacturer fulfillment duration require focused and detailed planning and action.

Examples include electrical switchgear, HVAC equipment, often requiring 40 to 50 weeks lead time from approved submittals to delivery, preventing optimized continuous progress of the work, or delaying completion of the work by the contract completion date. One of the results of long duration fulfillment along the critical path is significantly increased administrative and general costs for the General Contractor, and challenges with getting subcontractors to re-mobilize and resume the work after pauses in progress while waiting for materials or systems to be delivered. Of course, the specter of not completing the project on time impacts all involved. Therefore, 01 32 16.15 - 3 procurement of long lead items in advance of mobilizing and beginning the work improves project schedule reliability, reduces contractor costs, impacts to the facility, and risks associated with schedule variability for all involved.

E. The Interim Project Schedule (the draft schedule) lists all work activities required to complete the project in accordance with the Contract, including requirements of this specification, including time, cost, and resource loading, accompanied by the Schedule of Values matching the costs of each part of the work listed in the Interim

Project Schedule.

F. The Final Project Schedule revises the dates of the VA-approved Interim Project Schedule based on the milestone date for delivery of the longest duration long-lead item of material(s) and system(s) of this project, based on the submitted written delivery commitment of the manufacturer(s). The delivery date of the longest lead time material(s) and system(s) of this project becomes the milestone driving the rest of the Project Schedule. Work activities leading up to the delivery of the longest duration lead item are listed in sequence to occur prior to the delivery date, now with revised start dates, establishing the start date for construction work activities, but not changing their cost, assigned resource, sequence logic, or duration. Work activities following the delivery of the longest duration lead time are similarly revised to show their proper start dates, culminating in establishment of the construction end date. Upon VA approval of the revised construction end date, the

Contracting Officer shall issue a contract modification

01 32 16.15 - 4 extending the end date to 30 days beyond the revised construction completion date to accommodate GC submittal of the closeout package and VA review and approval. As there is no change to the quantity or quality of the work, the contract value shall not change. The GC warranty shall commence on the day after VA approval of the closeout package. Upon approval, the Final Project Schedule becomes the Baseline Schedule.

G. Establishment of the Baseline Schedule locks in all content, meaning the Contractor cannot change it without written approval of the Contracting Officer. Where this specification describes schedule updates (or similar terms), it means Contractor reporting current progress versus scheduled progress.

Matrix Depicting Planning Logic Based on Delivery Date of

HVAC

1.2 CONTRACTOR'S REPRESENTATIVE:

A. The Contractor shall designate an authorized representative responsible for the Project Schedule (usually the Project

Executive or Manager), including preparation, review, and progress reporting with and to the Contracting Officer and

Contracting Officer’s Representative (COR).

01 32 16.15 - 5

B. The Contractor's Representative shall have direct project control and complete authority to act on behalf of the

Contractor in fulfilling the requirements of this specification, as evidenced by a written Delegation of

Authority to be submitted with the Qualification Proposal described at 1.3.B.

C. The Contractor shall engage the services of a third-party

Scheduling Consultant, as defined at Section 1.3 of this specification, for preparation and maintenance of the

Project Schedule throughout the duration of the subject project. The consultant shall report directly to the

Contractor’s Representative.

1.3 CONTRACTOR'S SCHEDULING CONSULTANT:

A. To fulfill all the requirements of this specification section, the Contractor shall engage an independent

Scheduling Consultant who is skilled in time and cost application of scheduling techniques for similar-sized construction projects, the cost of which shall be included in the Contractor's bid price. This consultant shall not have any financial ties, business ties, affiliation with, or be a subsidiary company of the Contractor. The consultant is expected to provide unbiased professional services to the contractor and also to the Contracting

Officer and COR in developing and maintaining the project schedule throughout construction.

B. Prior to engaging a Scheduling Consultant, the Contractor shall submit a qualification proposal to the Contracting

Officer and COR within 14 calendar days of bid acceptance, or no less than one business day before Notice to Proceed

(NTP) if scheduled earlier than 10 business days after bid acceptance. The qualification proposal shall include:

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1. The name and address of the proposed consultant in the business of preparing and managing construction project schedules.

2. Information to show that the proposed consultant holds a current Project Management Institute Scheduling

Professional (PMI-SP) or equivalent internationally recognized certification, or bachelor’s degree in engineering or construction management.

3. Submission of not less than three representative examples of interim and final schedules and reports developed for prior construction projects of similar size, scope, and complexity within the past five years, demonstrating performance effectiveness of the proposed consultant.

Include current contact information for the client representative of each example submission.

C. The Contracting Officer has the right to approve or disapprove the proposed consultant and will notify the

Contractor of their decision within seven calendar days of receipt of the qualification proposal. In case of disapproval, the Contractor shall resubmit another consultant within 14 calendar days for consideration. The

Contractor shall have their scheduling consultant approved prior to submitting any schedule for approval.

1.4 COMPUTER PRODUCED SCHEDULES

A. The contractor shall provide biweekly (or weekly based on progress meeting interval) computer-produced time, cost, and resource schedules and reports generated from project updates. These must be submitted with and substantively support the contractor’s monthly payment request and the signed look-ahead report listing all near-term activities and tasks in detail.

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B. The contractor shall be responsible for the correctness and timeliness of all computer-produced reports. The

Contractor shall also be responsible for the accurate and timely submittal of the updated project schedule and all

CPM data necessary to produce the computer reports and payment requests.

C. Biweekly schedule updates are required to maintain all previously approved content while showing elapsed time, including slippage of each activity along the critical path. Where slippage has occurred, the Contractor shall prepare and submit with each monthly schedule a report listing the actual percentage of completion of the project and each activity along the critical path, along with a brief description of cause, and the Contractor’s planned remedial response.

D. In no case shall the original end date be changed without written approval of the Contracting Officer.

C. VA will report errors in computer-produced reports to the

Contractor’s Representative within ten calendar days from receipt of reports. The Contractor shall immediately develop, revise, update, and transmit the computer-produced reports to correct errors. Failure to do so will result in withholding payment.

1.5 THE COMPLETE PROJECT SCHEDULE SUBMITTAL

A. Within 14 calendar days after receipt of Notice…