5517 RFQ Award Recommendation.pdf
PDF 297 KB Posted
- Attached to
- Curb Boxes
- Solicitation number
- 5517-0-2026-BG
- Issued by
- Dane County, Madison City, Wisconsin
About this file
This is a Quote Award Recommendation document issued by the City of Madison Finance Department, Purchasing Services, on behalf of the Madison Water Utility for Request for Quotation (RFQ) 5517. The solicitation requested curb boxes and related components, including 150 complete curb box assemblies, 100 dust caps/dirt rings, 100 extensions (12-inch and 18-inch sizes), 100 top and bottom sections, 100 new-style lids, and 50 repair lids. The RFQ was posted on March 3, 2026, with quotations due by March 17, 2026, at 2:00 PM CST. All materials must be delivered FOB Madison to 110 South Paterson Street and conform to specific technical requirements, including cast iron construction with tar coating, brass screws, 2-inch flush fit covers, 54-inch rods with guide rings, and screw-type shafts. The solicitation specified Bingham & Taylor model 94F as the acceptable manufacturer. This is a one-time purchase with no contract renewals or ongoing term. The award was recommended to Ferguson on April 15, 2026, with an initial award amount of $51,521.00.
Bidders were required to provide unit prices, volume discounts, extended prices, delivery timelines, and confirmation of price firmness for one year on a delivered basis. Four bids were received, and local vendor preference was extended to registered local suppliers, though the local preference policy did not change the award outcome. The contract includes a GL account allocation (21015400-13150-00000) with current and next-year budget commitments pending approval. No price adjustment or escalation clauses are included in the contract terms. The City reserves the right to terminate the contract with no penalty if the Common Council fails to appropriate funds for any subsequent fiscal year. All materials must be shipped in crates or bundles attached to pallets suitable for overhead crane and sling unloading, with 24-hour delivery notice required prior to shipment.
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Other files
| File | Type | Posted |
|---|---|---|
| 5517 Bid Summary.xlsx | XLSX spreadsheet | |
| RFQ 5517.pdf |
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Text version
Finance Department David P. Schmiedicke, Finance Director
City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
City of Madison Quote Award Recommendation
Bid award recommended by:
Department name: Water Utility
Bid number: 5517-0-2026-BG
Bid Description: Curb Boxes
Project description:
Curb boxes for yearly water utility restock
Contract term:
Initial term: One time purchase
Number of potential renewals: N/A
Award amount:
Initial term award amount: $51,521.00
Total potential award amount, including all future renewals*: $ Value.
The award amount is: ☒ Actual contract amount ☐ Estimated contract amount (if yes, explain below)
The Contract Award includes price adjustment terms: ☒ No ☐ Yes (if yes, explain below)
Additional amount information: If estimated contract amount is chosen, you must provide information related to estimate calculation, indefinite quantity, etc. If there is a price adjustment or escalation clause in the contract terms, explain that here. Enter N/A if neither are applicable.
Budget information:
Enter current and/or next year information if applicable. Enter N/A if not applicable.
Is there grant funding associated with this project: ☐ Yes ☒ No
GL Account: 21015400-13150-00000
Project Number (if yes above): Enter account number.
☐ Award is contingent on additional budget approval: Committee or authority name. Date: __________________
Budget Comment: Enter details regarding budget, contingency information, or enter NA.
Current year commitment $ Next year commitment* $
Current budget available $ Next year budget available* mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing
*The City may terminate any contract with no penalty if the Common Council fails to appropriate funds for the continuation of the contract for any ensuing fiscal year.
Number of bids received: 4
Were there local vendors proposed? ☐ Yes ☒ No
Did local preference policy change the outcome of the process? ☐ Yes ☒ No
Additional information (optional):
Bidder recommended for award: Ferguson
Purchasing reviewer: Mary Richards Initials: MCR Date: 4/15/2026
File details come from the government source that posted it. Updated .