55 MDG_Steris_Maintenance_Combined Synopsis.docx

RFQ - EACH STERIS EQUIPMENT MAINTENANCE

Controlled Unclassified Information

Controlled By: Defense Health Agency (DHA) CUI Category: SSEL Distribution/Dissemination Control: FED ONLY POC: Shanna Guillen, zachary.a.martens.civ@health.mil

REQUEST FOR QUOTATION (RFQ)

ON-SITE MAINTENANCE AND REPAIR OF STERIS EQUIPMENT

Defense Health Agency Contracting Activity (DHACA) – Central Division Supporting the 55th Medical Group (55 MDG), Offutt Air Force Base, Nebraska

This Request for Quotations (RFQ) is issued as a 100% Total Small Business Set-Aside in accordance with FAR Part 12 and FAR Part 13. The Government intends to award a single Firm-Fixed-Price contract to the responsible small business concern whose conforming quotation is determined technically acceptable with the lowest Total Evaluated Price (TEP).

1. BASIS AND ORDERING PROCEDURES

This acquisition is for commercial services and will use commercial procedures under FAR Part 12 in conjunction with Simplified Acquisition Procedures under FAR Part 13. The Market Research Memorandum dated 21 September 2026 establishes the requirement for Steris equipment maintenance and repair under NAICS 811210 / 811211 as a 100% Total Small Business Set-Aside. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

The Government intends to provide public notice through the System for Award Management (SAM.gov) and fairly consider all quotations received from eligible, responsible small business concerns capable of fulfilling the requirement. Award will be made in accordance with the evaluation methodology stated in this RFQ to the responsible small business quoter whose conforming quote is determined technically acceptable with the lowest Total Evaluated Price (TEP).

The RFQ includes the Performance Work Statement (PWS) and the evaluation criteria. Award will be made in accordance with the evaluation methodology stated in this RFQ.

2. DESCRIPTION OF REQUIREMENT

The 55th Medical Group requires comprehensive on-site scheduled and unscheduled maintenance and repair of Steris-brand surgical sterilization equipment identified in Table 1.4 of the PWS. The contractor shall furnish all personnel, supervision, technical resources, tools, materials, parts, transportation, calibration, preventive maintenance, repair services, exchange services, technical assistance, and manufacturer-required firmware/hardware/software updates necessary to perform the requirement.

Perform preventive and routine maintenance in accordance with the PWS and applicable manufacturer/OEM standards and specifications.

Perform unscheduled repairs in accordance with manufacturer requirements and meet the PWS repair-response standards.

Complete full preventive maintenance beginning at award and at the beginning of each option period; additional PM required by OEM standards is included in the FFP.

Furnish and install OEM replacement parts or OEM-recommended substitutions/modifications approved by the Medical Maintenance Branch.

Provide personnel who satisfy the manufacturer training/authorization requirements stated in the PWS.

Possess the technical documentation, diagnostic capability, specialized tools, software/firmware access, and other resources necessary to service the equipment identified in Table 1.4.

Provide required service reports within five working days after service completion and maintain an effective Quality Control Plan.

3. PERIOD OF PERFORMANCE AND LINE ITEMS

The anticipated period of performance is one 12-month Base Period and four 12-month Option Periods. Exact dates will be established at award. Monthly invoicing is anticipated against each annual FFP line item.

Each price shall be all-inclusive of all costs necessary to satisfy the PWS, including labor, supervision, travel, transportation, parts, materials, tools, calibration, PM, repairs, exchange services, updates, technical support, overhead, profit, and all other associated costs.

4. PLACE OF PERFORMANCE

55th Medical Group, Dental Clinic, Ehrling Bergquist Clinic (Bldg 4000), 2501 Capehart Rd, Offutt AFB, NE 68113-2160. Contractor personnel shall comply with all installation access, identification, security, privacy, safety, and scheduling requirements in the PWS.

5. ATTACHMENTS

Attachment 1 - Offutt Sterilizer Maintenance Performance Work Statement.

Attachment 2 - Quote Pricing Worksheet.

Attachment 3 - Equipment Capability Matrix Attachment 4 - Provisions and Clauses.

Attachment 5 - Wage Determination 2015-5005 rev30_27 Aug 2026.

6. FAR 52.212-1 - INSTRUCTIONS TO OFFERORS - COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES FAR 52.212-1 is incorporated by reference. The following addendum applies to this RFQ. For purposes of this commercial RFQ, references to an offer/offeror shall be read as quotation/quoter where appropriate.

ADDENDUM TO FAR 52.212-1 - INSTRUCTIONS TO QUOTERS

A. General Submission Requirements Quotations shall be submitted electronically via email or through the designated Government portal (SAM.gov) by the date and time specified in the RFQ. The quoter shall identify its legal business name, Unique Entity Identifier (UEI), CAGE Code, business size and socioeconomic status under NAICS 811210 / 811211, and contractual and technical points of contact. The quoter must have an active, valid registration in SAM.gov at the time of quotation submission, and all quoted services must satisfy the requirements stated in the PWS.

The Government may make award based on initial quotations. Any assumptions, exceptions, exclusions, or deviations shall be clearly identified. A quotation that takes exception to a material PWS requirement may be ineligible for award.

B. Quote Organization

C. Volume I - Technical Capability Technical Capability is a minimum acceptability requirement. The quoter shall provide sufficient objective documentation for the Government to determine that the quoter can successfully maintain and repair all equipment identified in Table 1.4 of the PWS. A blanket statement that the quoter will comply with the PWS is not sufficient.

Equipment Capability Matrix. Complete Attachment 3 for each make/model or equipment type identified in PWS Table 1.4. Identify the maintenance/repair capability, proposed service source/personnel, and supporting evidence for each item.

Technician Qualifications. Provide current documentation demonstrating that proposed personnel satisfy the manufacturer training and authorization requirements stated in the PWS for the equipment they will service.

OEM/Manufacturer Technical Resources. Demonstrate access to the technical manuals/documentation, diagnostic equipment, specialized tools, service software, service keys/codes, firmware, hardware/software updates, and other manufacturer resources necessary to perform the required services.

OEM Parts Capability. Demonstrate the ability to obtain and install OEM replacement parts and OEM-recommended substitutions/modifications throughout the period of performance.

Maintenance and Repair Approach. Describe the approach for PM, routine maintenance, calibration, unscheduled repairs, exchange services, updates, and technical support, including the ability to meet the PWS PM completion and repair-response standards.

Staffing and Geographic Coverage. Identify how qualified personnel will support 55th Medical Group throughout the base and option periods, including backup coverage when primary personnel are unavailable.

Quality Control. Describe the quality control approach for ensuring services comply with the PWS and manufacturer requirements and for preventing recurring deficiencies.

Exceptions. Identify all assumptions, exceptions, exclusions, or deviations. State "None" if there are none.

D. Volume II – Price / Administrative Complete Attachment 2 without altering the CLIN structure unless authorized by the Contracting Officer. The Total Evaluated Price will be the sum of CLINs 0001, 1001, 2001, 3001, 4001, and 5001. CLIN 5001 is included for evaluation purposes in accordance with FAR 52.217-8 and does not obligate the Government to exercise theextension.

7. FAR 52.212-2 - EVALUATION - COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

FAR 52.212-2 is incorporated by reference with the following fill-in and addendum. The Government intends to award a contract to the responsible small business quoter whose quotation conforms to the RFQ, is technically acceptable, and has the lowest evaluated price.

Evaluation factors are: (1) Technical Capability and (2) Price. Technical Capability will be evaluated on an ACCEPTABLE/UNACCEPTABLE basis. Award will be made using a lowest-priced technically acceptable (LPTA) approach.

ADDENDUM TO FAR 52.212-2 - EVALUATION METHODOLOGY

Factor 1 - Technical Capability Technical Capability will be evaluated as ACCEPTABLE or UNACCEPTABLE. To receive an ACCEPTABLE rating, the quotation must clearly demonstrate, with objective supporting information, that the quoter possesses the personnel, qualifications, manufacturer/OEM access, technical resources, parts capability, staffing, and processes necessary to perform every material PWS requirement for all equipment identified in Table 1.4.

The Government will evaluate the completed Equipment Capability Matrix and supporting documentation. The Government may verify submitted information with manufacturers, references, Government databases, or other reasonably available sources.

A quotation will be rated UNACCEPTABLE if it fails to demonstrate capability for one or more material PWS requirements or equipment categories, or if required supporting documentation is absent or insufficient. An UNACCEPTABLE quotation will not be considered further for award.

Factor 2- Price Price will be evaluated for reasonableness. The Total Evaluated Price is the sum of the Base Period, all four Option Periods, and six months of services under FAR 52.217-8. For evaluation purposes only, the six-month extension will be calculated using the Option Year 4 monthly unit price multiplied by six. Evaluation of the extension does not obligate the Government to exercise FAR 52.217-8. T The Government may compare quoted prices with other quotations, historical prices, independent Government estimates, market research, and other price-analysis techniques permitted by FAR 13.106-3.

Award Decision The Government will first determine whether each quotation is technically ACCEPTABLE or UNACCEPTABLE. Only technically acceptable quotations will be considered for award. Award will be made to the responsible small business quoter submitting the lowest Total Evaluated Price among technically acceptable quotations, provided the price is determined reasonable and the quotation otherwise conforms to the RFQ.

8. OPTIONS

The Government intends to evaluate the Base Period, all four Option Periods, and the potential six-month extension under FAR 52.217-8 for award. FAR 52.217-5, Evaluation of Options; FAR 52.217-8, Option to Extend Services; and FAR 52.217-9, Option to Extend the Term of the Contract, shall be included as applicable in the final contract-writing-system clause set. For evaluation purposes, FAR 52.217-8 will be priced as six months at the Option Year 4 monthly unit price. Evaluation does not obligate the Government to exercise any option.

FAR 52.217-8 - OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

9. CONTRACT TERMS AND CONDITIONS

The resultant contract will be a standalone, firm-fixed-price commercial contract subject to the terms and conditions set forth in this solicitation, the Performance Work Statement (PWS), and all applicable FAR, DFARS, and DHA regulations. The Contracting Officer shall incorporate the applicable clause set before award. FAR 52.212-4, Contract Terms and Conditions — Commercial Products and Commercial Services, and FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders — Commercial Products and Commercial Services, apply as set forth in Attachment 4.

10. QUESTIONS AND COMMUNICATIONS

All questions, inquiries, and requests for clarification regarding this RFQ shall be submitted in writing via email to the Contract Specialist at [insert.email@health.mil] and the Contracting Officer at zachary.martens.civ@health.mil no later than October 13, 2026, 10:00 AM Eastern. The Government may consolidate and publish questions and responses via an official solicitation amendment posted to SAM.gov without identifying the submitting entity. Changes to this RFQ will be made only by written amendment issued by the Contracting Officer. Telephonic questions will not be accepted.

11. AWARD AND ORDER ADMINISTRATION

The Government intends to issue one contract. The successful contractor shall not commence performance before receipt of the executed order or other written direction from the Contracting Officer. Only the Contracting Officer may change the scope, price, terms, or conditions of the order.

55th Medical Group, Dental Clinic, Ehrling Bergquist Clinic (Bldg 4000), 2501 Capehart Rd, Offutt AFB, NE 68113-2160 image1.jpeg