549 60 12 Combination Box and Deck Trailer January 2022.docx

Specification No. 549-60-12

Specification No. 549-60-12 Specifications and Questionnaire for a Combination Box & Deck Trailer

State of Illinois Department of Transportation Bureau of Business Services Specifications and Questionnaire for a Combination Box & Deck Trailer January 2022 This specification and questionnaire covers a Tandem Axle Combination Box and Deck Trailer for use in the Department of Transportation Operations crew for pavement patching and emergency response purposes. To improve operating efficiency, parts and service availability the Department of Transportation is specifying acceptable units by required equipment and accessories as outlined below.

Each bidder shall submit with their bid descriptive literature and specifications describing all the equipment and options proposed. This information shall be clearly marked to indicate the make, model, and accessories proposed to be furnished.

· The equipment proposed equals or exceeds that specified in all respects including capacity, operating features, and accessory items.

· The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the specifications for a period of not less than 5 years.

· Parts and service for the equipment proposed are readily available within the state of Illinois.

It is the responsibility of each bidder to complete and return this questionnaire with the bid.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed with this Bid:

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Serviceability will be a factor in award. Successful bidder shall either be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment, within a reasonable period of time at agency locations. Bidder shall provide documentation and enumerating service locations. A Review of the bidder's ability to provide prompt parts and service to the State of Illinois and in particular to the delivery location, will be considered in determining award.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless otherwise specified, Manufacturers’ standard warranty shall be provided. Bidder shall attach copies of warranty with bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair or replace the equipment at no charge to the Department as soon as possible upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department.

The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

Failure to comply with the quoted delivery time because of delays resulting from the inability of suppliers of allied equipment such as bodies, snowplows, spreaders, etc., may be reason to refuse to consider similar items from those suppliers on future bids.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification please do not mark NO. Mark YES and explain with a short comment on how it exceeds.

Trailer:

The trailer shall comply with all current Federal and State Safety Standards.

Complies: |_| Yes |_| No The trailer shall be constructed with tandem axles and four (4) pneumatic tires

Inside width of trailer shall be 8’- 0”:

The overall or outside width of the trailer shall not exceed 102”.

The overall trailer length shall be 20’-0”

The trailer shall be constructed with a rectangular enclosure 8’-0” in length approximately 8’-0” in height and the full width of the trailer. The enclosure shall be securely fastened and secured to the trailer frame structure.

Complies: |_| Yes |_| No The trailer depicted below is for descriptive purposes only. This specification is created to purchase a trailer of similar appearance.

Do not scale from photograph!

Body:

The front box on the trailer shall be constructed with .030” thick white aluminum skin sealed with a high-grade poly-resin sealant used at all joints.

Complies: |_| Yes |_| No The interior floor and sidewalls shall be finished on the interior with 3/4” marine or poly coated plywood.

Complies: |_| Yes |_| No

EZ track anchoring system shall run full length on front and rear walls of the of trailer interior approximately 3’ up from floor deck. The side walls shall also be equipped, only interrupted at the side doorways.

Complies: |_| Yes |_| No The front, rear, and side exterior walls of the trailer shall be equipped with a 30” to 36” tread-plate designed aluminum, front cap or stone guard including protective corners.

Complies: |_| Yes |_| No Cross member spacing shall be no greater than 16” center to center for the full length of the trailer.

Doors/Openings The trailer shall have two side doors, one on each side near the front.

Complies: |_| Yes |_| No The doors shall also be equipped with door props and door locks.

Complies: |_| Yes |_| No The street side door shall be 36” wide, and 6’-0” high, hinged at the front.

The curb side door shall be a 36” fold down, cable supported, ramp with 3/4” thick wooden covering with a spring or a form of assist the aid in opening and closing. A transition flap where the interior floor deck and ramp pivot shall be included. (See photo on previous page) Complies: |_| Yes |_| No The roof shall include a single, manually opening/closing roof vent.

Complies: |_| Yes |_| No The interior roof panels shall be white.

Complies: |_| Yes |_| No One (1) rear ramp gate opening on back of trailer minimum 48” long, spring assist in lifting and lowering rear ramp.

Complies: |_| Yes |_| No The sides of the rear deck portion of the trailer shall heavy expanded metal sections, removable, but with retainers.

The wooden deck material shall be 2”x6” thick planks securely fastened to the frame crossmembers. There shall be four (4) flush mounted “D” rings rated at 5k each, locate at the front and rear corners of the open deck.

Complies: |_| Yes |_| No

Trailer tongue:

Designed for bumper pull. Triple tube A-frame design, maximum length required to accommodate trucks with attached equipment, adjustable channel height 2-5/16-inch ball coupler with capacity to meet or exceed total GVW of trailer, 3500lb. tongue jack with sand shoe.

Safety chains and hooks rated for trailer GVW shall be included.

Truck Connection for Lighting and Electrical:

Type – 7-way connector, SAE/ATA approved, plug portion installed on trailer lead, pin portion is provided with the truck installation.

Complies: |_| Yes |_| No Breakaway System:

The electric brake system shall include a sealed breakaway safety system.

Complies: |_| Yes |_| No Axle / Suspension:

Axle and suspension shall consist of two (2) 7,000lb. axles with spring or torsion flex type suspension. Hubs shall be EZ lube design. Brakes shall be electric self-adjusting type located on both axles.

Complies: |_| Yes |_| No Component:

Tires and Wheels:

Tires and wheels shall be new, first run quality, radial size ST235/80R16 or as needed to meet GVWR with matching spare tire and wheel shipped loose to be mounted by others. Wheels shall be manufacturers standard finish.

Note: Other tires and manufacturer’s products may be considered but the final decision and determination of equality will be made by the Department of Transportation.

Wiring and Lights:

All wiring and lights shall in be a totally enclosed package. All holes in the body shall be grommetted and sealed and junction boxes provided when necessary.

Complies: |_| Yes |_| No Clearance lights and reflectors shall comply with the Illinois Motor Vehicle Laws and Federal safety requirements plus taillights, stop lights, and turn signal lights shall be provided.

Complies: |_| Yes |_| No All exterior lights shall be LED and mounted in shock-proof light mountings.

Complies: |_| Yes |_| No Two (2) switched, clear LED work lights shall be mounted just below the roof level of the aluminum body facing the rear. The rear tail lights shall be mounted in/on the rear support posts of the open portion of the body.

Complies: |_| Yes |_| No DOT approved reflective conspicuity tape shall run entire length of trailer at bottom of side walls and rear gate.

Complies: |_| Yes |_| No General:

All exterior surfaces normally painted shall be painted or powder coated manufacturer’s standard color.

One copy of the operator's manual shall be included at delivery.

Complies: |_| Yes |_| No Instruction by qualified factory or dealer personnel covering operation and maintenance of the trailer shall be provided at time of delivery.

Complies: |_| Yes |_| No The vendor or manufacturer of the unit which is seriously considered for award shall, at the request of the state of Illinois, demonstrate this equipment at a location chosen by the state and in the presence of authorized state personnel to prove out any features which may be in question.

This machine is to be delivered in first-class operating condition with acceptance subject to Department of Transportation inspection and approval.

Time of delivery may be an important factor in determining the award.

Bid Response:

Bidders will need to send copies of each of the following with their proposal.

1. Specification Questionnaire

1. Descriptive Literature

Photo for reference only. Bid per specification.

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