5400026394 Amend 1.docx

SAP

State of South Carolina

Invitation For Bid Amendment #1 Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

Procurement Director:

5400026394 01/18/2024 Johanne M. Sullivan, CPPO, CPPB

(803) 896-0797 Sullivan.Johanne@doc.sc.gov SC Department of Corrections Attn: Purchasing Branch 4530 Broad River Road Columbia SC 29210 Ruthie Bishop, CPPB

DESCRIPTION: Hand Sanitizer, Refills and Dispensers

USING GOVERNMENTAL UNIT: SCDC Commissary Main Warehouse

The Term "Offer" Means Your "Bid" or "Proposal". Your offer must be submitted in a sealed package. Solicitation Number & Opening Date must appear on package exterior. See "Submitting Your Paper Offer or Modification" provision.

SUBMIT YOUR SEALED OFFER TO EITHER OF THE FOLLOWING ADDRESSES:

MAILING ADDRESS:

SC Department of Corrections Attn: Purchasing Branch 4530 Broad River Road Columbia SC 29210

PHYSICAL ADDRESS:

SC Department of Corrections Attn: Purchasing Branch 4530 Broad River Road Columbia SC 29210

SUBMIT OFFER BY (Opening Date/Time): 01/23/2024 10:00 AM ET (See "Deadline For Submission Of Offer" provision)

NUMBER OF COPIES TO BE SUBMITTED: One (1)

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Not Applicable

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - PAPER ONLY (MAR. 2015)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

Area Code - Number - Extension Facsimile

E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS DELETED. [02-2A097-1]

Responses to Written Questions Received:

1. Question – What is the current price of the Symmetry non-alcohol sanitizer 6-1250 ml case?

Response: The last time that Symmetry was ordered, it was $75.00 per case which is the previous contract price.

2. Question – What is the current price of the Symmetry dispenser as described here in?

Response: The last time Symmetry dispensers were ordered; they were free and still on contract.

3. Question – Will the shipment be to the individual SCDC prisons or to the main warehouse on Broad River

Response: Delivery will be to the SCDC Commissary Warehouse, 4420 Broad River Road, Columbia, SC 29210 as stated in Section III., Delivery/Performance Location – Specified (Jan 2006) clause.

4. Question – Will SCDC install any new dispensers, or do you require the vendor to go into the facility to install them?

Response: SCDC will install any new dispensers.

5. Question – What is the price of A CASE Germ X (product catalog item 48513)?

Response: The price for Germ X was $18.24 per case the last time it was ordered.

6. Question – How many cartridges (or pouches) of the Germ X Hand Sanitizer is in a case?

Response: 4

7. Question – I didn’t see any “dispenser” solicitation for the Germ X Hand Sanitizer, so is this Germ in its own stand up bottle with a pump ?

Response: Yes.

8. Question - Or, does the Germ X have dispensers In use as well?

Response: No.

9. Question – Is Germ X a foaming hand sanitizer or liquid hand sanitizer?

Response: Gel

10. Question – The Germ-x original gel is sold in a 34 oz pump and a 32 oz flip cap top. Will you accept sanitizers between those two ranges 32 oz-34oz considering Germ-x is selling the original in pump at 34 oz?

Response: SCDC will not change the specification requirements regarding the bottle size or pump handle.

11. Question – Regarding the same pump line item #3, are you asking for pricing based on estimates of 250 Cases of 4 bottles/per case per year or are you asking for 250 Each 32 oz pump bottles per year Response: 250 each per year

12. Question – Can you also provide the estimated number of orders or frequency of orders (i.e. monthly/quarterly) you anticipate will be placed against the contract throughout the year?

Response: Our orders are based on need. Due to COVID, we were given hand sanitizers and ordered what we could which varied, so there is not a good history to go by for past orders. There was a lot, and the warehouse has been issuing from those orders. The yearly quantities are based on issuances.

13. Question – Please provide the tabulation for the last time these items were put out of bid.

Response: See attached Bid Tab for 5400016741.

14. Question – How can we submit a bid? Can we email our bid to you?

Response: We cannot accept emailed bids for this solicitation. You will need to either send (US Mail, FedEx, UPS) or hand deliver your bid. Or you can submit it online in SCEIS. Here’s the link to the State Procurement Website that addresses submitting offers in SCEIS. https://www.procurement.sc.gov/doing-biz/submitting-offers

Acknowledgement of this amendment is not required.

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