5369-B.PDF

This is a Request for Proposal (RFP) document for Mail Courier Services issued by the City of Tucson for the Tucson Police Department and City Courts, including County Jails. The City is soliciting qualified contractors to provide comprehensive mail pickup and delivery services across multiple municipal locations with specific morning and afternoon pickup requirements and precise delivery windows. The RFP No. 250085 was published on February 6, 2025, with proposals due on February 27, 2025, at 2:00 PM Arizona local time. A pre-submittal conference is scheduled for February 13, 2025, at 10:00 AM via Microsoft Teams. The contract will be structured as an annual agreement with potential extensions for up to four additional one-year periods, commencing after proposal submission. Evaluation criteria will focus on contractor qualifications, experience, proposed pricing, and method of approach.

Contractors must provide their own vehicles and maintain appropriate licenses and insurance to perform the services. The City requires compliance with living wage standards and heat safety protocols, as well as adherence to American Rescue Plan Act (ARPA) terms and conditions, including Equal Employment Opportunity guidelines, Minority and Women Business Enterprises provisions, and specific federal procurement standards. The City encourages participation from disadvantaged and minority-owned businesses and has established affirmative steps to include such enterprises in the solicitation process. While specific contract value was not explicitly stated, the comprehensive nature of the courier services suggests a potentially significant annual investment. Contractors must demonstrate capability to integrate with existing municipal communication systems and comply with federal regulations related to telecommunications equipment, workplace safety, and environmental standards.