5295-3 final S-10000-00001833~1.pdf

AMENDMENT #3

Request for Applications (RFA)

OregonBuys Bid Number S-10000-00001833 for

Child Caring Agency (CCA) Proctor Respite Care Services

(ODHS-5295-21)

Date of Amendment: May 12, 2022

Issuing Office: Oregon Department of Human Services Kevin Tolson, Contracts Specialist Office of Contracts and Procurement 635 Capitol Street NE, Suite 350 Salem, OR 97301 Telephone: 971-374-3508 E-mail: Kevin.Tolson@dhsoha.state.or.us

This RFA amendment is being issued for the following purposes:

1. To revise all references to Behavioral Rehabilitation Services (BRS).

2. To revise Section 2.2.1.1 to correct terminology.

3. To revise Section 2.3.2 to correct terminology and add necessary language to clarify types of Respite Care Services.

4. To revise Section 2.4.2 to edit/add language to clarify locations for Respite Care Services.

5. To revise Section 3.1.1.1 to add language to clarify requirements.

6. To revise Section 3.1.1.2.3.5 to correct terminology.

7. To revise Section 3.1.1.2.6 to add language to clarify types of Respite Care Services.

8. To revise Section 3.1.1.2.7.3 to add language to clarify requirements.

All other sections of the original RFA issued January 25, 2022 remain unchanged.

1. The parties (“Applicants” and “ODHS”) acknowledge and agree that, effective May

12, 2022, all references to Behavioral Rehabilitation Services (BRS) shall mean Behavior Rehabilitation Services (BRS) throughout the original RFA, all Attachments, all Exhibits, and all Amendments.

mailto:Kevin.Tolson@dhsoha.state.or.us

2. Section 2.2.1.1 is to be amended to read as follows: language to be deleted or replaced is struck through; new language is underlined and bold.

2.2.1.1 “Age-Appropriate or Developmentally-Appropriate Activities” means activities or items that are generally accepted as suitable for Children of the same chronological age or level of maturity or that are determined to be developmentally appropriate for a Child, based on the development of cognitive, emotional, physical, and behavioral and social capacities that are typical for an age or age group. In the case of a specific Child, Age- Appropriate or Developmentally-Appropriate activities means activities or items that are suitable for the Child based on the developmental stages attained by the Child with respect to the cognitive, emotional, physical, behavioral and social capacities of the Child.

3. Section 2.3.2 is to be amended to read as follows: language to be deleted or replaced is struck through; new language is underlined and bold.

2.3.2 There are two types of Respite Care Services that ODHS is seeking to contract for. Primarily, ‘basic diversion respite’ is for Children In Home or placed in a Certified Resource Family demonstrating behaviors that may indicate a need for a Behavioral Rehabilitation Services (BRS) placement if support is not provided. The goal of Respite Care is to prevent disruption into a BRS level of care. The second type of Respite Care service, ‘proctor stabilization respite’ is for Children currently placed in a BRS program (either residential facility or proctor home) needing time away from the milieu to support stability and ongoing engagement in treatment. Within each type of Respite Care service, both planned and crisis Respite Care support is requested. Additionally, planned and crisis Respite Care services includes both overnight as well as hourly respite care to meet the diverse needs of children and their caregivers. The goal of planned overnight Respite Care is to give the caregiver and Child intentional breaks from each other to avoid burn out so the placement can be supported and maintained. The goal of crisis Respite Care is to give the Child the space needed to de-escalate, gain perspective, and work on making better behavioral choices in order to maintain the safety and security of the Child, placement, and community.

4. Section 2.4.2 is to be amended to read as follows: language to be deleted or replaced is struck through; new language is underlined and bold.

2.4.2 Location and Timing of Services. Contractor will be expected to: provide no more than 8 days per month, consecutive or cumulative, of crisis and/or planned overnight respite for a specific Child. If approved by contract administrator, the total amount of respite days can be a maximum of 14.

The Respite Care Services will be provided in the proctor foster home or in the Certified Resource Family home/In Home based on Contractor ability.

An alternative site to perform hourly, planned or crisis, Respite Care services will be considered.

5. Section 3.1.1.1 is to be amended to read as follows: language to be deleted or

3.1.1.1 All Applicants must meet the following:

3.1.1.1.1 CCA licensed as a foster care agency.

3.1.1.1.2 Proctor Foster family and/or Contractor staff providing Respite Care Services must be fully certified by CCA and received all required CCA trainings.

3.1.1.1.3 Children on overnight Respite Care will not be sharing a bedroom with other Children in the household except for other Children being served in Respite Care.

3.1.1.1.4 No more than 5 total youth (including biological Children) can be served within a respite home for overnight Respite Care.

3.1.1.1.5 Submission of a budget outlining the anticipated number of Children served and cost of Respite Care Services to include cost of hourly Respite Care Service and overnight Respite Care. If Applicant is able to support Children and young adults with specialized needs falling under Section 3.1.1.3, “Desirable Capabilities”, they must ensure the budget reflects the additional Services and support for this population of Children and young adults.

3.1.1.1.5.1 ODHS anticipates overnight Respite Care reimbursement at the following rates:

1. Basic diversion Respite Care – Children In Home or with a certified family-planned/crisis $120-$170/ night

2. Proctor stabilization Respite Care – Children currently in BRS program-planned/crisis-$200-$240/ night

3. Hourly Respite Care service rates will be negotiated based on applicant’s proposal and costs for overnight respite care.

6. Section 3.1.1.2.3.5 is to be amended to read as follows: language to be deleted or replaced is struck through; new language is underlined and bold.

3.1.1.2.3.5 Geographic area of proctor foster homes.

7. Section 3.1.1.2.6 is to be amended to read as follows: language to be deleted or replaced is struck through; new language is underlined and bold.

3.1.1.2.6 Applicant shall identify the type of Respite Care they can provide from the following:

3.1.1.2.6.1 Planned and/or crisis basic diversion Respite Care.

3.1.1.2.6.2 Planned and/or crisis proctor stabilization Respite Care for Children and young adults in BRS settings.

3.1.1.2.6.3 Hourly and/or overnight Respite Care Services.

8. Section 3.1.1.2.7.3 is to be amended to read as follows: language to be deleted or

3.1.1.2.7.3 Ability to provide overnight and/or hourly Respite Care either in the proctor foster home or home of referred Child. Applicant may propose an alternative site for hourly Respite Care Services that is outside of the proctor foster home or home of referred Child.

End of Amendment 3

RFA OregonBuys Bid Number S-10000-00001833 (ODHS-5295-21)