5249944_Exhibit_B_-_Payment_and_Budget_Provisions.docx
DOCX document 29 KB Posted
- Attached to
- Uniform and Mat Cleaning and Rental Services
- Solicitation number
- 5249944
- Issued by
- California
About this file
This document is an excerpt from the Exhibit B - Payment and Budget Provisions for an Invitation for Bid (IFB) issued by the State of California Department of General Services Procurement Division (DGS-PD) for Uniform and Mat Cleaning and Rental Services. The IFB is to establish Master Service Agreements (MSAs) for a three-year period with two optional one-year extensions. The agreement covers the provision of uniform and mat rental and cleaning services to state agencies. Invoices must include specific details such as the MSA number, User Agency information, and a description of services provided. Payment for services will be made upon satisfactory completion, with no additional fees allowed beyond the established rates in Exhibit B.1.
The payment terms specify that invoices are not due and payable until the month following the month in which charges accrued. The User Agency has the right to dispute and return any invoice that does not meet the requirements. The agreement also includes budget contingency language that allows for cancellation or amendment if state funding is reduced or deleted for the program.
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Other files
| File | Type | Posted |
|---|---|---|
| 5249944_IFB_Uniform_and_Mat_Rental_and_Cleaning.docx | DOCX document | |
| 5249944_Exhibit_B.1_-_Rate_Sheet.docx | DOCX document | |
| 5249944_Exhibit_D_-_Insurance_Provisions.docx | DOCX document | |
| 5249944_Attachment_3_-_Proposed_Agreement.docx | DOCX document | |
| 5249944_Attachment_1_-_Cost_Workbook.xlsx | XLSX spreadsheet | |
| 5249944_Attachment_2_-_Narrative_Response.docx | DOCX document | |
| 5249944_Exhibit_A_-_Scope_of_Work.docx | DOCX document |
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Text version
Department of General Services Uniform and Mat Rental and Cleaning Services
IFB 5249944
Exhibit B – Budget Detail and Payment Provisions Budget Contingency A. It is mutually agreed that if the State Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to the Contractor or to furnish any other considerations under this Agreement and the Contractor or shall not be obligated to perform any provisions of this Agreement.
B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the User Agency shall have the option to either: cancel the User Agreement with no liability occurring to the User Agency or offer an agreement amendment to the Contractor to reflect the reduced amount.
Invoices A. Submission of Invoices
1) The Contractor shall submit itemized invoices to the User Agency contact person at the address contained in the User Agency’s Agreement including, but not limited to:
a) MSA Number
b) Contractor’s Remit to Information
c) User Agency Bill to Information
d) User Agency Agreement Number
e) User Agency Order Number
f) User Agency Billing Code
g) Invoice Date
h) Invoice Total
i) Invoice Number
j) Description of services ordered (e.g., repair or replacement costs, uniforms provided) B. The User Agency contact person will verify and approve, or disapprove, the invoiced items. If the User Agency does not approve the invoiced items, the invoice will be disputed and returned to the Contractor for correction.
Rates Rates for service provided are listed in Exhibit B.1 – Rate Sheet.
Payment Payment for services performed under this Agreement will be made upon satisfactory completion of services rendered. The Contractor shall invoice User Agencies in arrears upon successful completion of services. Invoices for services are not due and payable, and do not constitute an obligation of the User Agency, until the month following the month for which charges are accrued.
User Agency will not pay any additional fees that are not included in Exhibit B.1 – Rate Sheet, such as holiday pay rates, additional service fees, minimum quantity charges, minimum statement charges, weekly rental rates, incurred beyond the expiration of the User Agreement, hazardous waste disposal fees, clothing racks, storage bins, travel reimbursements, overtime, incidentals, freight, trip, tax, mileage, and/or fuel surcharges.
Prompt Payment Clause Payment will be made in accordance with, and within the time specified in Government Code Chapter 4.5, commencing with Section 927.
File details come from the government source that posted it. Updated .