52.212-1 and 2 Addendum Instructons to Offerors.docx

FAR 52.212-1 Instructions to Offerors Addendum

This Request for Quote (RFQ) is issued to establish a firm fixed price contract for a contractor to accomplish tasks according to the attached PWS.

The Government reserves the right to modify the PWS as required. This may be in the form of general reductions or cancellation of services. Reductions or changes of effort shall be negotiated with the contractor.

INSTRUCTIONS TO OFFERORS

Submittal and Inquiries.

1. Offers shall be submitted electronically prior to the closing date and time identified on the RFQ by email to: Bethany Flynn, Contract Specialist, at bethany.l.flynn@army.mil with a copy to Bill Byrne, Contracting Officer, at william.a.byrne.civ@army.mil

2. Electronic submissions by facsimile will not be accepted. Please note, the government contracting office building is closed on Holidays and Weekends.

3. The point of contact responsible for supplying additional information and answering all inquiries is the Contract Specialist. Address all questions or concerns the Offeror may have to the points of contact listed in paragraph 1. All questions regarding this solicitation shall be submitted by 8:00 AM EST March 17, 2026. Questions received after that date and time shall not receive a response. Contractor’s questions will be answered by attachment to modifications to the RFQ. Telephone calls regarding this solicitation will not be accepted.

4. If an offeror believes the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the Contract Specialist and Contracting Officer via email with supporting rationale.

QUOTE SUBMISSION

Volume 1:

This section shall include all other information to include acknowledgment of RFQ Modifications, Representations & Certifications, Exceptions, and any other information not applicable to Volume 2 or 3.

Volume 2:

Technical/Past Performance:

Technical: Technical should discuss how the contractor proposes to satisfy the task requirements of the PWS in sufficient detail to evaluate the contractor’s understanding of the requirement. The Technical volume should also contain any other required evidence for meeting the contractor qualifications. The Technical volume should NOT contain any pricing information.

Past Performance: Offerors shall submit a minimum of three (3) current and relevant examples of Past Performance, e.g., contracts and/or subcontract work performed within the past three years for similar services. Offerors shall include the source of the information, e.g., points of contact, email addresses, and telephone numbers, the context of the data, e.g., type of contract, contract amount, period of performance, and comments on any performance problems encountered and the offeror’s corrective actions. Offerors with no prior government contracts or subcontracts may submit similar information for contract and/or other work performance with State and local governments, private industries, educational institutions and/or past Government service.

Volume 3:

Price Quote - This solicitation is to obtain services on a firm-fixed price contract, with prices annotated on the bid schedule. Unless indicated otherwise, all CLINS must be quoted, including all option years. Offeror will submit total proposed price for completing required work inclusive of all costs associated with this requirement. Price shall be evaluated using price analysis techniques in accordance with FAR 12.203. Volume 3 shall be a separate file. It may not be combined with Volumes I & II. Failure to adhere to this may result in the quote being deemed non-compliant at the discretion of the government.

FAR 52.212-2 Evaluation-Commercial Items Addendum

The Government shall evaluate the offer in accordance with FAR Part 12.203 evaluation procedures.

EVALUATION CRITERIA

1. The quotes will be evaluated under three (3) evaluation factors: Technical, Past Performance, and Price.

Factor 1: Technical Factor 2: Past Performance Factor 3: Price

1. Factor 1 - Technical. The Technical evaluation will evaluate the contractor’s level of understanding of tasks to be accomplished in accordance with the PWS and qualifications of the contractor in accordance with the PWS.

Table 1. Technical Rating(s) Acceptable/Unacceptable Ratings

2. Factor 2 - Past Performance. The Past Performance evaluation will assess the offerors’ probability of meeting the solicitation’s requirements as indicated by that offeror’s record of past performance. Past Performance is assessed at the factor level after evaluating aspects of the offerors recent past performance and focusing on performance that is relevant to the supplies/services being procured under this RFQ. Offerors are cautioned that in conducting the performance risk assessment, the Government may use data provided in the quote and data obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems and State Department Watch Lists. Past performance references for similar services performed within the last three (3) years are required to be submitted. Past performance areas of evaluation include:

· Business Relations

· Quality of Service

· Schedule

· Customer Satisfaction

1. Recency Assessment. An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past three (3) years from the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated.

1. Relevancy Assessment. To be relevant, the effort must be similar in nature of work, size, and complexity. The Government will conduct an in-depth evaluation of all recent performance information obtained to determine if it is the same or similar in nature of work, size, and complexity to the services/products being procured under this solicitation. Recent past performance is defined as not more than three (3) years from the solicitation’ release date, relevant in terms of similar nature of work, size, and complexity.

Contractors without a record of relevant past performance, the contractor may not be evaluated favorably or unfavorably on past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.” Past Performance must be both recent and relevant.

The purpose of the rating is to reflect the degree to which the Past Performance is ACCEPTABLE or NOT in meeting the minimum performance or capability requirements.

Table 2. Past Performance Evaluation Ratings

Acceptable

Based on the contractor’s performance record, the Government has a REASONABLE expectation that the contractor will successfully perform the required effort, or the contractor’s performance record is unknown.

3. Factor 3 - Price. Price will not be scored or rated. Evaluation of price will be performed using one or more of the price analysis techniques in FAR 12.203 Through these techniques the Government will determine whether prices are reasonable, complete, and balanced. Unless indicated otherwise, all lines shall be quoted on, including all option years.

Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

Basis for Award.

(a) For an Offeror to be considered for award, the quote must receive an “Acceptable” rating in every non-price Factor. A quote receiving a rating of “Unacceptable” in any non-price Factor will not be eligible for award.

(b) Additionally, any other than small business offeror must have an acceptable Small Business Subcontracting Plan to receive an award in accordance with Federal Acquisition Regulation (FAR) 19.702(a).

(c) The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

Use of Artificial Intelligence (AI) tools in Proposal Evaluation

(a) Use of AI tools in Support of Evaluations: The Government will employ AI as a tool to assist in the analysis and review of offerors. AI tools may be used to support tasks such as summarizing proposal content, identifying compliance with request for solicitation requirements, and highlighting areas of potential strength, weakness, or risk.

(b) Maintaining Inherently Governmental Functions: Notwithstanding the use of AI tools to support the evaluation process, all final evaluation judgements, including the assignment or assessment of adjectival ratings, best value determinations, and source selection decisions, will be made exclusively by duly appointed Government personnel. The Government retains sole responsibility for all inherently governmental functions and will not delegate decision making authority to any AI tool.

(c) Offeror Confidentiality and Data Protection: The AI tools utilized by the Government will be employed in a manner consistent with applicable regulations that govern the protection of proprietary and source selection sensitive information. The AI tool will be an output-only system. Any generated report data is not saved. No proposal data will be transmitted to or processed by external, non-Government systems without appropriate safeguards and authorizations in place.

Notice of award.

A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.