Attachment 1 PWS Europe Scrap FINAL.pdf

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

1.0 GENERAL INFORMATION

1.1 CONTRACT INFORMATION

2.0 CONTRACT LINE-ITEM NUMBER (CLIN) FORMAT AND COMPENSATION

OF SERVICES

2.1 EUROPEAN ECONOMIC SERVICE PUBLICATION

2.2 SERVICE LEVEL CLINS

2.2.1 LEVEL 1 FULL SERVICE

2.2.2 LEVEL 1 LIMITED SERVICE

2.2.3 LEVEL 2 SERVICE

2.2.4 LEVEL 3 SERVICE

2.2.5 LEVEL 4 SERVICE

2.3 VEHICLE DEMILITARIZATION

2.4 SPECIAL SERVICES DE-MANUFACTURING PROPERTY

2.5 SPECIAL SERVICES DEMILITARIZATION/MUTILATION

2.6 SPECIAL SERVICES INCINERATION

2.7 INERT MUNITIONS CERTIFICATION

3.0 CONTRACTOR RESPONSIBILITIES

3.1 MANAGEMENT OF SCRAP COLLECTION SITE

3.2 WEIGHING

3.3 TRANSPORTATION

3.4 LICENSES AND/OR PERMITS

3.5 SPECIAL REQUIREMENTS

3.6 DEFENSE BASE ACT INSURANCE

4.0 MANAGEMENT OF COLLECTION POINTS

5.0 DEMILITARIZATION (DEMIL) / MUTILATION (MUT) /

DEMANUFACTURING (DEMAN) CLINs

5.1 OFF SITE DEMILITARIZATION/MUTILATIONS/DE-MANUFACTURING

PLANS

6.0 SCALE CALIBRATION

7.0 CONTAINER MANAGEMENT

8.0 COMPLIANCE WITH LAWS

9.0 CUSTOMS

10.0 REQUIRED REPORTS

10.1 ACCOUNTING

10.2 COLLECTION REPORTS

10.2.1 SEMI-ANNUAL REPORT

10.3 MANIFESTING

10.3.1 HM / HW REPORT

10.4 DEMIL CODE CHANGE NOTICES

11.0 WEATHER/SAFETY

12.0 SPILL RESPONSIBILITY

13.0 OBLITERATION OF DEPARTMENT OF DEFENSE (DOD) MARKINGS

14.0 DISPOSAL / RECYCLING OUTSIDE THE COUNTRY OF ORIGIN

15.0 MISIDENTIFIED ITEMS NOTIFICATION REQUIREMENTS

16.0 ENVIRONMENTAL CONTROLS

17.0 CONTRACTOR PERSONNEL: CONTRACT MANAGER / ALTERNATE

CONTRACT MANAGER / ON-SITE TECHNICAL REPRESENTATIVE

17.1 CONTRACTOR POINTS OF CONTACT

17.2 CONTRACTOR IDENTIFICATION

17.3 CONTRACTOR MANAGERS

17.4 APPEARANCE

17.5 ENGLISH REQUIREMENTS

17.6 CONTRACTOR KNOWLEDGE

17.7 RESTRICTIONS

17.8 EMPLOYEE TRAINING

17.9 PASSES FOR ENTRY INTO MILITARY INSTALLATIONS

18.0 U.S. GOVERNMENT-FURNISHED MATERIAL

19.0 SECURITY

19.1 PHYSICAL SECURITY

19.2 KEY CONTROL

19.3 CLASSIFIED / CONFIDENTIAL MATERIAL

19.4 CLASSIFIED / CONFIDENTIAL REPORT

19.5 MPPEH

19.6 RANGE RESIDUE

20.0 POST-AWARD ORIENTATION CONFERENCE

21.0 PHASE OUT

22.0 REVERSION

23.0 CONTRACT RELATED INFORMATION DISCLOSURE

24.0 DELIVERIES AND PERFORMANCE

24.1 PLACE OF PERFORMANCE

24.2 TIME OF PERFORMANCE

24.3 CONTRACTOR NOTICE – LATE DELIVERY AND/OR PERFORMANCE

24.4 ACCEPTABLE PERFORMANCE LEVELS (APLs)

24.5 APL TABLE

25.0 TRANSPORTERS AND TREATMENT, STORAGE, DISPOSAL AND

RECYCLING FACILITIES (TSDRF)

25.1 QUALIFIED FACILITIES AND TRANSPORTERS

25.2 POST AWARD USE OF FACILITIES AND TRANSPORTERS

25.3 FACILITY REMOVAL

25.4 TRANSPORTER REMOVAL

26.0 INDEMNIFICATION

27.0 INVOICE PROCEDURES

27.1 ELECTRONIC FILES

27.2 REQUIRED SUPPORTING DOCUMENTATION

27.3 INVOICE SUBMISSION

27.4 CREDITS TO THE GOVERNMENT

PERFORMANCE WORK STATEMENT

1.0 GENERAL INFORMATION

a. The Contractor shall provide all personnel, equipment, containers, tools, materials, supervision, vehicles and other items or services necessary to perform scrap removal, demilitarization (DEMIL) / mutilation (MUT) and de-manufacturing (DEMAN) operations including disposal and recycling. The Contractor shall meet the standards including disposal and recycling as defined in this Performance Work Statement for property turned into the Defense Logistics Agency Disposition Services (DLA DS) sites and Forward Collection Sites (FCS) located in Djibouti, Germany, Italy, Portugal, United Kingdom, and Spain. Additional pick-up locations within the listed installations above and FCS may be added at no additional cost to the government if located within 100 kilometers of any pickup location listed at time of contract award. Other FCS may be designated after the contract award. These sites will be identified by the Contracting Officer (KO) and added to the contract through contract modification.

b. It is intended that FCS locations may be added at sites throughout Europe and Africa.

However, any locations over 100 kilometers from any pickup location will be evaluated to determine whether it is within the scope of this requirement by considering geographic distances from Level 1 locations, volume and level of services required, price/cost, any specific or unique requirements such as security restrictions, and any other factors that may be relevant to a determination whether the requirement is within the scope of this contract.

c. Background. The DLA Disposition Services Europe disposes of foreign excess personal property of the United States (U.S.) Department of Defense (DOD). DLA Disposition Services Europe receives property that is no longer required for use in the DoD and determines whether the property is usable or scrap. If usable property is not needed for redistribution within the Federal U.S. Government, it may be donated to state and local Governments, sold to the public, or processed for reclamation of specific metals and materials required for use by the DOD. Only material that has not been disposed of by these outlets or is determined to be scrap shall be the subject of this contract.

d. Purpose. The purpose of this solicitation is to award a contract to manage, collect, transport, recycle, mutilate, demilitarize and dispose of scrap and recyclable material in an environmentally responsible and compliant manner.

This solicitation does NOT involve disposal of hazardous materials or hazardous waste except:

Those items specifically regulated as waste by both the Waste Electrical & Electronic Equipment (WEEE) Directives and the European Waste Catalogue (EWC); or those items, which may become a waste when generated from vehicle sanitation, vehicle parts/components, demilitarization, mutilation, and electronic de-manufacturing or otherwise generated by the Contractor during the disposal process. The Contractor is responsible to obtain BASEL consent and, permits if required by Host Nation (HN) regulations.

e. Objectives. The objectives of contracting for scrap management services are to ensure compliant scrap disposal management; to reduce the U.S. Government's capital investment (facilities and equipment costs) and infrastructure; to reduce solid waste disposal through increased recycling; to move property efficiently; to decrease disposal costs; and to maximize economic offsets.

f. The intent of this contract is not to include hazardous waste except for DEMIL / MUT / DEMAN of scrap materials such as electronics and sanitation of vehicles, MHE and other types of equipment containing batteries, engine oil and other types of fluids.

g. When economically feasible, the Contractor shall recycle scrap material to the greatest extent possible. Scrap material shall be segregated, identified by SCL IAW (IAW) PWS 3.0 and 4.0, and accounted for IAW the CLIN descriptions in the Price Schedule. The Contractor shall report the volume and percentage of scrap material recycled for each scrap CLIN IAW PWS 10.2.1, 10.3.1 and 27.1. For reporting purposes under this contract, incineration shall not be included as recycling.

h. The Contractor shall be responsible for the proper disposal of all salable and non-salable scrap materials. The Contract shall be IAW all U.S., HN), European, International, and Environmental laws and regulations that govern collection, transportation, processing, recycling and disposal of scrap material.

i. Permits. The U.S. Government will not seek facility, or equipment permits for regulatory compliance. Therefore, Contractors must seek permits required to de-manufacture electronics on base. If the Contractor proposes changes to current operations that trigger permitting requirements, they will be responsible to obtain those permits at no cost to the government.

j. Definitions. A list of definitions is provided in Attachment 2.

1.1 Contract Information

a. The contract(s) awarded by this solicitation will be a Firm Fixed Price, Indefinite Delivery / Indefinite Quantity (IDIQ), Performance-Based, Commercial Service contract. The contract includes one (1) 18-month base period and two (2) 18-month option periods.

b. The base period will begin with a contract award for an 18-month period which includes a 30-day commencement period to complete design and set up at collection points. The U.S. Government may exercise extensions IAW clause FAR 52.217-9, entitled "Option to Extend the Term of the Contract (Mar 2000)" which is incorporated in clauses section in full text.

c. In addition to the 18-month base period and two (2) 18-month option periods mentioned above, the U.S. Government has the option to extend the term of the contract by up to six (6) months IAW clause FAR 52.217-8, entitled "Option to Extend Services (Nov 1999)", which is also incorporated in the clauses section in full text.

d. The minimum amount for the base period shall be €250,000 with no minimum for the option periods. The maximum amount for the base and each of the priced options shall be 200% of the estimated value of the period. The estimated value of a period is the sum of the Price Schedule (Germany, Italy, United Kingdom, Africa, Portugal, and Spain) for that period (Base period, 1st or 2nd option).

e. Task Order (TO) (see Attachment 3, DD Form 1155) will be issued based upon monthly approved funding. No TO will be issued unless funds are available. The accounting and appropriation data will be based upon the unit prices established in the contract Price Schedule in attachment 1 and the amount of approved funding. The issuance of a TO shall constitute notice of availability and obligation of funds. All removals scheduled and performed must be within the limitations of the approved funding. Contractor is required to obtain approval from a COR or the Program Office (PO) before scheduling or performing any removals against a TO.

f. TO quantities for Category 1 and 2 items are estimated amounts, used for the purposes of planning removals and are not guaranteed at the time of removal. The Contractor can expect the TO quantities will be required to be adjusted upward or downward as removals take place and the actual kilograms of the scrap being removed is weighed. Therefore, the U.S.

Government has the unilateral right to increase the TO quantity in those instances where the U.S.

Government has underestimated the amount of weight that is required to be removed so the Contractor can continue performance. The U.S. Government has the unilateral right to decrease the TO weight in those instances where the U.S. Government has overestimated the quantity that is required to be removed. In instances of decreasing weight, these decreases are not subject to FAR 52.212-4, termination for convenience coverage. In addition, it is agreed that it is acceptable for the U.S. Government to issue TO modification unilaterally for the purpose of increasing or decreasing funding. The Contractor will be paid for the actual items and quantities removed per the awarded contract Price Schedule. If upon receipt of a unilateral TO modification, the Contractor does not agree with the change or changes, the Contractor reserves the right to seek resolution with the KO. These modifications are only against TOs. No changes are made to the terms and conditions of the contract.

2.0 CONTRACT LINE-ITEM NUMBER (CLIN) FORMAT AND COMPENSATION

OF SERVICES

The Price Schedule displays the CLIN, description and estimated quantity (weight) of each type of scrap material available for recycling and / or disposal. These quantities are forecasted for 18 months, future generations based on historical data. The U.S. Government Scrap Classification codes (SCL) are listed for each scrap item in a tab at the bottom of the Price Schedule. Information describing the service or type of scrap material, collection / pickup area, and special handling requirements (demilitarization / mutilation and / or destruction, and de-manufacturing) are contained in each CLIN format as follows:

a. The first (1st) position is numeric and indicates the base, 1st option, and 2nd option.

• 0 = Base

• 1 = 1st Option

• 2 = 2nd Option

b. The second, third and fourth (2, 3, 4) positions are alpha-character and numeric combination which indicate service or scrap material for transportation, recycling and disposal (e.g., “A06” is Cardboard). These three positions will match the code descriptions for the standard waste and scrap classification (SCL) codes in the DLA Codes and Terms pocket reference. The SCL codes are affixed at the bottom of the Price Schedule spread sheet and describe in detail the scrap material offered under each SCL.

c. The fifth (5th) position is an alpha-character and indicates the DLA DS site collection / pickup area. Some characters represent more than one pickup area.

DLA Disposition Sites Africa

• D = Djibouti

DLA Disposition Sites Germany

• R = Grafenwoehr

• K = Kaiserslautern

DLA Disposition Sites Italy

• A = Aviano

• S = Sigonella

FCS Portugal

• L=Lajes

DLA Disposition Sites United Kingdom

• M = Molesworth

DLA Disposition Sites Spain

• O = Rota

d. The sixth (6th) position indicates special handling requirements as follows:

• A = Scrap / Recyclable material. No special handling requirements.

• B = DEMIL\ MUT Scrap Material requiring demilitarization and / or destruction IAW PWS 5.0.

• I = Incineration of camouflaged netting or uniforms IAW PWS 2.6.

• R = Indicates non-ozone depleting substance (ODS) refrigerators or refrigeration equipment.

2.1 European Economic Service Publication

The Index is from the publication EUWID (European Economic Service) and has the prices for ferrous scrap, non-ferrous scrap, paper and cardboard scrap, etc. It can be viewed (by subscription) at:

a. The EUWID publication which contains the steel scrap prices (usually the third week of each month) shall be used for invoicing purposes. The specific EUWID book to be used shall be the one published in the preceding month as a corresponding TO issuance date. For example, all Category 1 items on TO that will be issued in March 2025 will reference the weekly EUWID published in February 2025, which contains the steel scrap prices. It is the responsibility of the Contractor to obtain a subscription to the EUWID and supply access to the Contracting Officer (KO) for verification purposes. The Contractor shall provide the prices to the KO nine (9) calendar days prior to the end of each month.

b. Category 1: Scrap materials with an index the Offeror must propose a fixed unit price for transporting, processing, and disposing scrap materials released. In addition, Offerors must propose a percentage of the appropriate EUWID index which shall be used to calculate an amount to be returned to the U.S. Government. The transporting, processing, and disposal fee, as well as the EUWID index amount to be returned to the U.S.

Government, shall be based on total scrap weight removed from the U.S. Government facility before processing. For example, assume an Offeror bid €.025 for the unit price processing fee and 75% for the percent of index share for CLIN 0D1DXX, Aluminum, Mixed. If 1,000 kg were removed and the relevant EUWID price for this material is €1.00 per kg, then the calculation would be as follows:

Item Desc

Est Qty (A)

U/M

Unit Price (B)

Fixed Total Price (C)

% of Index (D)

Index Price for Evals Euro/1000

KG

(E)

Index Adjusted Unit Price (F)

Total Amount (G)

Aluminum, Mixed 1,000 KG .025 25.0000 75 1000.0000 (0.72500) (725.00) www.euwid-recycling.com

Europäischer Wirtschaftsdienst GMBH Bleichstrasse 20-22 D-76593 Gernsbach

Tel. 07224/9397-0

Fax 07224/9397-904

Email: recycling@euwid.de http://www.euwid-recycling.com/ mailto:recycling@euwid.de

(A*B = C) Fixed Total Price

([(E/1000)/100] *D-B)*-1 = F Index Adjusted Unit

Price F*A = G Total Amount

Total Amount in () is a Cost benefit to the U.S. Government Total Amount without ( ) is due to the Contractor.

c. Category 2: Scrap materials without an index are scrap materials that may hold either a positive or negative market value. The Offeror shall propose a fixed unit price for transporting, processing, and disposing only, there is no percentage of index calculation. Offerors must propose a unit price of at least €0.01 for any Category 2 CLINs.

2.2 Service Level CLINS

For CLINs 000X1, 100X1, and 200X1 only, the sixth (6th) position differentiates the various levels of service. includes all staff, equipment, coordination, engineering services, provision of containers, waste management and documentation necessary to perform the services described below. These project management services will be ordered in addition to the usual disposal/processing services for category 1 and category 2 CLINs in the Price Schedule.

In addition to receiving the project management fee, the Contractor shall be paid the weight based (“per kg”) disposal fee for any materials it processes and return a “percent of index” fee to the U.S. Government (where applicable).

• A = Level 1 Full Service

• B = Level 1 Limited Service

• C = Level 2 Service DEMIL A

• D = Level 3 Service

• E = Level 4 Service

• F= Level 2 Service DEMIL/MUT

2.2.1 Level 1 Full Service

a. The Contractor is responsible for performing all services necessary in connection with establishing and maintaining a scrap material collection site as specified in Attachment 4, including the provision and maintenance of containers.

c. b. The Contractor shall maintain a neat, clean collection site and shall operate the collection site IAW all HN laws and DOD requirements specified herein. Except for “oversized items” all scrap property shall be maintained in containers and should not be left stored on the ground or outside of containers overnight. The Contractor may request approval from the COR to palletize or leave irregular items outside the container on case-by-case basis. The contractor shall maintain the containers, so the material does not overflow or overhang the containers or does not otherwise create unsafe conditions. Containers must be covered to prevent the collection of rainwater and/or snow. CLINS requiring mutilation and/or demilitarization must be always secured. U.S. Government must have positive control at all times of all keys to the secured containers. The Contractor is responsible for receiving scrap material property from “DOD Generators,” offloading generator conveyances, any segregating, sorting, or moving of property it deems necessary to manage the scrap materials, and for placing the materials into containers.

d. The Contractor is responsible to maintain accurate weights of all scrap accumulations. If there are changes to scrap weights due to segregation, sorting, or moving of property the Contractor must notify the U.S. government of the changes.

e. The Contractor must staff each location so that it can receive turn-ins of material from DOD Generators during each DLA Disposition Services site “operating hours.”

Operating hours for each DLA Disposition Services site are specified in Attachment 4.

f. The Contractor must be able to perform receipt of property Monday through Friday (if it is not a holiday, see PWS 24.2). For material generated at FCS within a 50 km radius of a Service Level 1 site, Contractor shall be responsible for removal; the U.S. Government will be responsible for loading material onto Contractor’s conveyance.

g. The Contractor may opt to provide loading assistance at staging areas, when adjacent MHE is available (truck equipped with claw crane) to speed up loading and increase removal quantity, at no additional cost to the U.S. Government.

h. The U.S. Government will order these project management services monthly, for each Level 1 Full-Service site listed in Attachment 4, while this contract is in effect. The U.S.

Government has the right to remove or add sites by contract modification.

i. The Contractor shall provide to each site COR an accurate listing of inventory weights for each SCL being managed by the site no later than the 5th calendar day of each

2.2.2 Level 1 Limited Service

a. The Contractor is responsible for performing all services necessary in connection with establishing and maintaining a scrap material collection site as specified in Attachment 4, including the provision and maintenance of containers.

b. The Contractor shall maintain a neat, clean collection site and operate the collection site IAW all HN laws and any DOD requirements specified herein. Except for “oversized items,” all scrap property will be maintained in containers and will not be left stored on the ground or outside of containers overnight. The Contractor may request approval from the COR to palletize or leave irregular items outside the container on case-by-case basis.

c. The Contractor shall maintain the containers so that material does not overflow or overhang the containers or does not otherwise create unsafe conditions. Containers must be covered to prevent the collection of rainwater and snow. CLINs requiring mutilation and/or demilitarization must be always secured.

d. The Contractor is responsible for receiving scrap material property from “DOD

Generators,” offloading generator conveyances, any segregating, sorting, or moving of property it deems necessary to manage the scrap materials, and for placing the materials into containers on the scheduled days of service. U.S. Government will stage scrap material property received on days without support. The Contractor will segregate, sort, and move property upon return.

e. The Contractor is responsible to maintain accurate weights of all scrap accumulations. If there are changes to scrap weights due to segregation, sorting, or moving of property the Contractor must notify the U.S. government of all changes.

f. The Contractor must staff each location to receive the turn-in of material from

DOD Generators at days and times specified in Attachment 4. If a scheduled day occurs on a U.S. or HN holiday, see PWS 24.2, the Contractor will coordinate with the COR and schedule a different day to make up for the holiday. The make-up day should be as close to the originally scheduled business day as possible.

g. For material generated at staging areas within 50 km radius of a Service Level 1 site, Contractor is responsible for removal; U.S. Government is responsible for loading onto contractor’s conveyance. Contractor may opt to provide loading assistance at staging areas, when adjacent MHE is available (truck equipped with claw crane) to speed up loading and increase removal quantity, at no additional cost to the U.S. Government.

h. The U.S. Government will order these project management services monthly, for each Level 1 Limited-Service sites, while the contract is in effect. The U.S. Government has the right to remove or add sites by contract modification.

i. The Contractor shall provide to each site COR an accurate listing of inventory weights for each SCL being managed by the site no later than the 5th calendar day of each

2.2.3 Level 2 Service

a. Level 2 service will be ordered independently from Level 1 service. The Contractor shall perform pick up (including loading) and removal of required scrap at Government maintained FCS beyond a 50 km radius and within the responsibility of the Level 1 site but not exceeding national borders (See Attachment 4).

b. The Government will coordinate these pickups. Upon receipt of a TO order, it shall be the Contractor’s responsibility to obtain permissions and/or prepare all necessary documentation for removing the material and recycling/disposing of them in a manner compliant with all U. S.

government and HN laws and regulations including applicable environmental, transportation, or customs requirements.

c. The unit of measure 'each' is defined as a load equivalent to two (2) forty (40) cubic meter containers (or two (2) truck loads if the scrap is bulk and not appropriate for a container).

The waste included in any single order of Level 2 service will be located at one pick- up location, and an order for Service Level 2 is complete when the two 40 cubic meter load limit has been reached. Containers are limited to one CLIN per container.

d. There will be separate CLINs for removals that require mutilation/demilitarization.

2.2.4 Level 3 Service

a. Level 3 service will be ordered independently from Level 1 service. The

Contractor shall perform pick up (including loading) and removal of required scrap at Government maintained FCS that exceed national borders of Service Level 1 sites. See Attachment 4 for a list of Service Level 3 locations.

b. The Government will coordinate these pickups. Upon receipt of a TO, it shall be the Contractor’s responsibility to obtain permissions and/or prepare all necessary documentation for removing the material and recycling/disposing of them in a manner compliant with all U.S. Government and/or HN laws and regulations including applicable environmental, transportation, or customs requirements.

c. The unit of measure 'each' is defined as a load equivalent to two (2) forty (40) cubic meter containers (or two (2) truck loads if the scrap is bulk and not appropriate for a container). The waste included in any single order of Level 2 service will be located at one pick- up location, and an order for Service Level 2 is complete when the two 40 cubic meter load limit has been reached. Containers are limited to one CLIN per container.

d. There will be separate CLINs for removals that require mutilation/demilitarization.

2.2.5 Level 4 Service

a. When CLIN 00000E, 10000E, or 20000E is ordered, the Contractor shall provide one (1) Contractor employee to perform de-manufacturing or DEMIL of property for one (1) standard workday in and around the DLA sites identified in this contract. In the event the workload does not require the mentioned man hours, the Contractor personnel will be released by the CDD-Chief or his representative to assist in the Level 1

Service.

b. U.S. Government will order an estimated quantity of Level 4 service based on expected workload. U.S. Government will schedule no later than the close of the business day, Wednesday the actual quantity needed for the following week.

c. The Contractor employee will de-manufacture electrical and electronic items and separate the residue into the appropriate SCLs. Contractor is required to obtain all necessary licenses and permits to perform this work, at no additional cost to the U.S, Government.

d. The Contractor employee will be required to perform inventories and sign DEMIL or Mutilation certificates for the property that is de-manufactured/demilitarized.

e. Employees performing the demilitarization or de-manufacturing of property are required to be in possession of required permits and must comply with all U.S. and German regulations applicable. Employees performing demilitarization/mutilation must complete all required training and be qualified DEMIL certifiers per U.S. Government requirements IAW PWS 5.0 and 18c.

f. Contractor pricing for performance of work under this CLIN will be based upon one

(1) Contractor employee, for a period of one (1) standard business day, typically beginning at 7:30 a.m. The residue created from this work will be added to the U.S. Government inventory.

g. The standard time for notification of work under this CLIN will be by the close of business day, Wednesday prior to the work week commencing. Refer to PWS 24.2 for a listing of U.S. Government and HN holidays.

h. Electronic items require disassembly into their basic material content and then segregated into the appropriate Category 1 or 2 CLINs inventories. The Contractor’s de-manufacturing process shall segregate all components and sub-components into the appropriate Category 1 or 2 CLINs based on the mutilation requirements.

i. Some electronic equipment may contain hazardous components. The Contractor will segregate all hazardous materials generated from DEMAN process. It’s the U.S.

Governments responsibility for the disposal of all hazardous materials and wastes generated by the de-manufacturing process.

j. The de-manufacturing process requires 100% surveillance of a U.S. Government representative.

k. Items that require DEMAN may also require DEMIL / MUT certification. A DEMIL / MUT certificate will be prepared upon completion of 100% of the property, certified by the

Contractor’s employee, and verified by the U.S. Government representative. The U.S.

Government reserves the right to increase their surveillance or perform spot checks at any time.

2.3 Vehicle Demilitarization

a. The CLIN structure for vehicles will follow the same structure as Category 1 and

Category 2 CLINS. The first (1st) position is numeric and indicates the base, 1st option, and 2nd option. The second, third and fourth (2, 3, 4) positions are alpha character “V, E, H”. The fifth (5th) position is an alpha-character and indicates the DLA DS site collection / pickup area. The sixth (6th) position indicates the size, type of vehicle and whether it requires Mutilation or DEMIL. The sixth characters are as follows:

A = Vehicles, M Series and Commercial Autos/Trucks/Trailers within dimensions: Weight 30 M/T Width 2.50 m, Height 3.20 m, Length 11 m. Index source: EUWID, Steel Scrap Prices Germany, E1 Old Steel Scrap.

B = Vehicles, M Series and Commercial Autos/Trucks/Trailers within dimensions: Weight 30 M/T Width 2.50 m, Height 3.20 m, Length 11 m. Index source: EUWID, Steel Scrap Prices Germany, E1 Old Steel Scrap. Require Mutilation or DEMIL.

C = Oversized Vehicles, M Series and Commercial Autos/Trucks/Trailers with dimensions over:

Weight 30 M/T, Height 3.20 m, Length 11 m. Index source: EUWID, Steel Scrap Prices Germany, E1 Old Steel Scrap.

D = Oversized Vehicles, M Series and Commercial Autos/Trucks/Trailers with dimensions over:

Weight 30 M/T, Height 3.20 m, Length 11 m. Index source: EUWID, Steel Scrap Prices Germany, E1 Old Steel Scrap. Require Mutilation or DEMIL.

E = Tracked and/or Wheeled Armored Ferrous Vehicles and Items. Index source: EUWID, Steel Scrap Prices Germany, E1 Old Steel Scrap. Require Mutilation or DEMIL.

F = Tracked and/or Wheeled Armored Aluminum Vehicles and Items. Index source: EUWID, Aluminum Deutschland, neu, CU arm. Require Mutilation or DEMIL.

b. Property received by the Contractor may not be previously drained or purged of hazards including, but not limited to, fuel, antifreeze, coolants, engine oil, transmission fluid, axle and differential oil, transfer case oil, lubricants, batteries, and ODS. Drain and Purge certificates are not required to be given to the Contractor and it’s the Contractors responsibility to verify the condition of property prior to removal, at no additional cost to the U.S. Government. The U.S.

Government will provide, upon request, reasonable access to property for evaluation for shipping. The Contractor is responsible for properly collecting, storing, transporting, and recycling or disposing all hazards IAW all HN laws and regulations.

c. Cradle-to-grave regulations, which have civil and environmental penalties for non-compliance, detail the responsibilities of those that generate, store, transport, recycle or dispose of hazards. While the received property may not be subject to these regulations in its present form, subsequent actions taken regarding the material may cause a hazardous waste to come into existence. The Contractor is solely responsible for ascertaining the extent to which these regulations affect it and comply therewith. This cradle-to-grave management of generated hazards during these operations is the responsibility of the Contractor, at no additional cost to the Government. The Contractor is liable under the HN regulations for the proper management of these hazards and will be responsible for any issues and HN responsibilities that arise from the management of these hazards.

d. The Contractor shall ensure that its agents, employees, and Sub-Contractors involved in generating, storing, transporting, recycling or disposing hazards are trained to the level of expertise required for HN compliance with chemical compatibility, safety, general first aid procedures and, spill procedures.

e. The Contractor is responsible, not the U.S. Government, for obtaining all hazardous property information regarding the location, quantity, type, characteristics, and content of any hazards generated during the disposal process for vehicles or equipment. The U.S. Government makes no warranty, express or implied, regarding information provided relating to the possible presence of potentially regulated substances.

f. The Contractor shall be responsible for obtaining any necessary licenses and permits, and for complying with all HN laws and regulations in connection with execution of the work.

The U.S. Government will not be a co-permittee on any permits obtained by the Contractor. The U.S. Government will not be a co-generator of any waste material. The required permits and licenses include those required to generate, store, transport, and recycle or dispose of hazardous and toxic wastes regulated by HN regulating any waste.

g. At any given time, the Contractor will allow the U.S. Government onsite access to any facility, including sub-contracted downstream facilities, which are utilized by this contract.

Secondary containment will be required during all drain and purge operations and for any storage of hazards. Appropriate secondary containment, Personal Protective Equipment (PPE), drip pans or an equivalent, and spill response kits will be maintained at and by the Contractor at no additional cost to the U.S. Government. The Contractor shall store hazards in a covered and secure building with non-permeable flooring and secondary containment. All facilities utilized by the Contractor must comply with U.S. and HN laws and regulations.

h. All generated hazards will be properly containerized in United Nations (UN) approved, ADR shipping containers, at no additional cost to the U.S Government. It’s the responsibility of the Contractor and must be disposed of IAW all HN laws and regulations.

i. The Contractor is responsible for maintaining a clean working area and preventing harm to human health or the environment.

j. Materials contained in vehicles or other equipment are not waste until after removal from the equipment or vehicle. Contractors must segregate all hazards from DOD equipment or vehicles that are required to be stored, transported, and recycled or disposed of as applicable by

HN.

k. Any material or equipment stowed in a vehicle that is not a standard fixture or regular equipment contained in the vehicle remains U.S. Government property and the Contractor will immediately notify the KO upon discovery.

2.4 Special Services De-Manufacturing Property CLINs

a. The Contractor must be able to DEMAN property during normal operating hours at

U.S. Government collection sites. See DEMAN definition in Attachment 2. Disposal of residual material (hazardous waste and / or solid waste) not listed under Category 1 or 2 CLINs is the responsibility of the U.S. Government.

b. Contractor employees performing the DEMAN of property are required to be in possession of required permits and licenses and must comply with all HN, international, and prefectural laws.

c. Once DEMAN work is performed and certified, the Contractor shall segregate scrap items into scrap containers and removal will be required under the appropriate Category 1 or 2 CLINs unless otherwise specified. See PWS section 5.0 titled, “Demilitarization (DEMIL) / Mutilation (MUT) / De-manufacturing (DEMAN),” for further requirements.

d. All circuit cards and microprocessors removed from the DEMAN process shall segregated and returned to the U.S. Government.

2.5 Special Services Demilitarization / Mutilation

a. Demilitarization (DEMIL) / Mutilation (MUT) CLINs _MUT_B: CLINs identified by “B”, “D”, “E”, and “F” in the sixth position require DEMIL / MUT. These CLINs shall be ordered by the “kilogram”. The unit of issue of “kilogram” will represent a per kilogram rate.

The Contractor must be able to transport the property to an approved facility and perform DEMIL / MUT of the property during the normal operating hours of the U.S. Government collection sites requesting the removal.

b. The Contractor shall ensure a DEMIL / MUT Certificate is completed and signed by an approved certifier and verifier after the property is destroyed. The Contractor is responsible to provide the approved certifier. The Contractor shall provide written certification that DEMIL / MUT of the property has been accomplished IAW DoD regulations. Disposal of residual material (hazardous waste and / or solid waste) generated during the DEMIL / MUT process and not listed under Category 1 or 2 CLINs is the responsibility of the Contractor. Employees performing the DEMIL / MUT are required to be in possession of all required permits and licenses (for example: torch cutting permit, shredder operator license, crane operator license, forklift operator license) and must comply with all national, international, and prefectural laws.

DEMIL work must be performed at approved facilities IAW PWS 25.0.

2.6 Special Services Incineration

When CLINs 0C03SI, 1C03SI, and 2C03SI are ordered the Contractor is required to dispose of military Battle Dress Uniforms (BDUs) and Army Combat Uniforms (ACUs) by mandatory incineration. This CLIN may include additional textiles, such as parachutes, at the U.S. Governments request. The Contractor may not recycle, reuse, nor reclaim any items ordered under these CLINs. BDUs and ACUs do not carry a hazardous waste code but have been determined by DoD as requiring incineration due to the inherent offensive / defensive mechanism of these items or because of the demilitarization code affixed to the clothing / textile material. Property/scrap that requires incineration requires 100% surveillance and a mutilation certificate. Property/scrap may also require a DEMIL certificate.

2.7 Inert Munitions Certification

Material Potentially Presenting an Explosive Hazard (MPPEH) residue that is turned into the Contractor shall be certified and verified as inert by qualified U.S.

Government representatives. Sample of Material Documented as Safe (MDAS) certification language is contained in DOD manual 4160.28-M-V2. This certification must either be on the Disposal Turn- in Document (DTID) or attached to the DTID accompanying the material. A copy of this certification will be provided to the Contractor, and a copy must be maintained physically with the material until final disposal is completed.

3.0 CONTRACTOR RESPOSNSIBILITIES

a. The Contractor is responsible for performing all services necessary in connection with management of scrap collection sites, transportation, loading/unloading, weighing, removal, sorting property, removing batteries from property, recycling and disposal of scrap materials. If the Contractor inadvertently unloads container not designated for scrap the Contractor personnel shall turn it over to the Contracting Officer Representative (COR). Required Contractor services include all staff, equipment, management of scrap collection sites, documentation, provision and maintenance of containers, and coordination with the COR on the placement of material into containers.

b. All scrap property shall be maintained in containers and will not be left stored on the ground or outside of containers overnight except for “oversized items,” defined in attachment 2.

For material stored on the ground or outside of containers, the Contractor shall maintain that material is in a neat and clean condition to prevent collection of rainwater and/or snow. The Contractor shall provide enough containers to efficiently remove full containers while ensuring enough containers are available to prevent new generations of property from being stored on the ground or outside of containers overnight.

c. The Contractor shall furnish all equipment and supplies necessary for the performance of this contract. Contractor-furnished equipment, materials and services shall include, but are not limited to the following: containers, vehicles, scales, material-handling equipment (MHE), torches, oxygen, acetylene, plasma cutters, shredders, scrap handlers and spill cleanup supplies.

d. The Contractor shall prepare and submit all reports mandated by the HN Government such as notifications, annual reports, Annual Waste Balance Sheet, required quantity forecasts, proof of recovery or recycling, scrap material logs, and five-year plans. The Contractor must meet reporting requirements established by HN and Prefectural law, international ordinances and regulations that govern collection, transportation, processing, recycling, and disposal of scrap, and other materials generated from the scrap and DEMAN processes. Contractor shall submit reports IAW PWS section 10.0 titled, “Required Reports” and as stated below:

e. All CLINs, other than Service Level CLINS, identified by a B, D, E, F and I in the sixth position of the CLIN require DEMIL / MUT. PWS section 5.0 for additional requirements.

3.1 Management of Scrap Collection Site(s)

a. Includes all staff, equipment, coordination, and documentation necessary to perform the services described below. The U.S. Government plans to issue TOs for management services during the entire period that the contract is in effect subject to adequate funds availability.

However, prospective offerors are reminded that this is an IDIQ type contract, and the quantity of management services specified in the Schedules are estimates only and are not purchased by this contract on the date of award. IAW FAR 52.216-22, entitled “Indefinite Quantity (Oct 1995), the Contractor’s performance shall be made only as authorized by TOs issued IAW the Ordering clause.

b. Containers must be covered except when placing or removing scrap material to prevent collection of rainwater and / or snow. CLINS requiring DEMIL, MUT and/or DEMAN must be always secured. The Contractor is responsible for removing and replacing full containers within 15 business days after a TO is issued, any extensions must be approved by the KO.

c. Contractor is responsible for performing all services necessary in connection with establishing and maintaining a scrap material collection site at locations and operating hours specified in Attachment 4, except for those services provided by the U.S. Government.

Contractor shall maintain a neat, clean collection site and shall operate the collection site IAW HN laws and DoD requirements specified herein. The Contractor shall maintain the containers so that material does not overflow, overhang the containers, or otherwise create unsafe conditions.

d. These project services will be ordered in addition to the usual disposal services for services necessary to perform scrap removal, demilitarization (DEMIL) / mutilation (MUT) and de-manufacturing (DEMAN) operations including disposal and recycling CLINs. In addition to receiving the management of scrap collection site fee, the Contractor shall be paid the weight-based (“per kilogram”) disposal fee for any materials it processes and return a “percent of index” fee to the U.S. Government (where applicable).

e. Segregation is the process of identifying the material for its basic material content. The basic material content is established by the DLA DS personnel, which includes packing material, i.e., shrink wrap, paper etc. on scrap content. This determination is based on the predominant composition by weight of an item in the best interest of the U.S. Government. Questionable items will be determined in conjunction with the KO, COR, and Contractor.

f. The Contractor personnel may further break down an item into its individual basic material contents and sort for better scrap grouping in appropriate Category 1 or 2 CLINs.

Further segregation by the Contractor must not negatively influence storage and generator scrap receipt operations and includes the packaging material from scrap. This process is accomplished by the onsite Contractor personnel at no additional cost to the U.S. Government. Scrap material being further segregated shall be stored in appropriate containers. Further segregation shall be completed upon receipt or placed in the original CLIN identified by DLA DS personnel. The Contractor is required to provide the U.S. Government with the exact weight of all scrap as it is added to containers.

g. The Contractor must staff and equip each location so that it can DEMAN material from DoD generating activities and DLA DS Sites in coordination with the COR prior to the start of the work week. The Contractor must be able to perform DEMIL / MUT / DEMAN of property when Service Level 4 CLINs are ordered on a TO. The U.S. Government may order these services monthly if this contract is in effect. The Contractor shall be responsible to staff and equip each site with the appropriate amount of personnel to provide the required services.

During the DEMIL / MUT / DEMAN process, the Contractor shall collect, in U.S. Government-provided containers, any residual hazardous material or hazardous waste generated from these processes that are not listed under Category 1 or 2 CLINs. Once collected, the containers shall be turned over to the U.S. Government for disposal.

3.2 Weighing

a. Each conveyance shall be weighed before the vehicle is loaded and after loading is complete. All conveyances shall be weighed upon entering the disposal facility and prior to departing the disposal facility. If scales are not available on the military installation, the contractor shall use certified scales closest to the military installation and pay for any fee required at no additional cost to the Government.

b. Lockable containers may be weighed up to five (5) days prior to the removal for the purposes of obtaining customs clearances. In those instances, a container must be locked and sealed. Seals are applied by the government representative. Exceptions are for vehicles, which may also be weighed up to five (5) days prior to the removal.

c. In the case of “demilitarization and mutilation required” material, lockable containers must be used and will be locked and sealed. Seals are applied by the government representative.

Exceptions are for “oversized items” that cannot be fit into a lockable container.

d. The Gross, Tare, and Net weight of each shipment, as well as the seal numbers, shall be recorded on the shipping document, (see Attachment 5, DLA Form 1367). A copy of the weight ticket must be attached to the shipping document. The driver shall inspect the load prior to departure from the Government’s facility and assure all shipping documents are properly filled out and maintained during shipment.

e. Upon re- weighing of demilitarization and mutilation required material at the contractor’s treatment plant, discrepancies of greater than 5% shall be reported by the US Government representative immediately to the KO with a detailed written report provided within 72 hours of the discovery.

3.3 Transportation

The Contractor shall transport all material inside lockable containers except for any oversize items that exceeds the volume or weight capacity of a 40 cubic meter container. The Government representative, acting as verifier, will escort all oversize items requiring demilitarization.

3.4 Licenses and/or Permits

The Contractor shall, without additional expense to the U.S. Government, be responsible for obtaining all necessary licenses and/or permits to conduct these services IAW HN, international, and prefectural laws, ordinances and regulations that govern collection, transportation, processing, recycling, and disposal of scrap and DEMAN materials. The Contractor shall maintain all licenses and/or permits during the entire life of the contract. All renewals and/or changes to licenses and/or permits shall be provided to the KO within five (5) calendar days of any renewal and/or change.

3.5 Special Requirements

The Contractor, at their own expense, is required to attend special training, seminar, instruction, class, etc. provided by the U.S. Government, to perform the work or gain access to the installation. Some examples include but are not limited to: Pass and ID requirements, anti-terrorism/force protection training, Environmental Management System (EMS) policies training, forklift training, DEMIL training and safety training.

3.6 Defense Base Act insurance (DBA)

a. An exception to the CLIN format described above is P7100J which is the CLIN for DBA insurance coverage. This CLIN appears in the Germany Price Schedule only but includes coverages for all of Europe if ordered.

b. The DBA provides workers compensation type insurance coverage for Contractor employees performing under government contracts outside the U.S. It is intended to be a counterpart to domestic workers compensation coverage and, as such, is the sole recourse for workers who suffer on-the-job injuries or death while engaged in work in foreign locations under government prime contracts and subcontracts. Since an Act is an action required by law, this contract must include the DBA coverage as applicable.

c. DBA Waivers: The DBA allows the Secretary of Labor, upon the recommendation of the head of a department, to waive its application to any contract, subcontract or subordinate contract, work location under such contracts, or classification of employees. The Department of Labor (DOL) will not grant a waiver for citizens or legal residents of the U.S. and employees hired in the U.S., but it will grant waivers for foreign nationals, if acceptable workers compensation benefits are provided by applicable local law. Any U.S. citizen working for the awarded firm will require DBA insurance coverage, since the DBA waiver does not cover these individuals. The DBA insurance CLIN will also be necessary for covering European foreign nationals should the DOL not renew the waiver.

d. CLIN P7100J, listed in the Price Schedule, will only be placed on a TO once in a 12-month period (most DBA coverage is sold in 12-month increments) when it is confirmed DBA insurance coverage is applicable based on the current staff employed by the awarded firm and the status of a current DBA waiver for European foreign nationals. When ordered, CLIN P7100J listed in Germany Kaiserslautern Price Schedule includes coverage for Africa, Germany, Italy, Portugal, Spain and United Kingdom.