506198 Exhibit B .docx

506198 Exhibit B – Proposal Response

Proposer’s Information

Proposers may submit a proposal for each or all Schedules.

The contents of this Proposal are in response to (check all that apply):

☐ Schedule 1: Weed Mitigation – SOS North Locations ☐ Schedule 2: Weed Mitigation – SOS South Locations ☐ Schedule 3: Weed Mitigation – SOS East Locations ☐ Schedule 4: Weed Mitigation – Recreation Locations ☐ Schedule 5: Weed Mitigation – Denver Metro Area Locations ☐ Schedule 6: Weed Mitigation – Highline Canal

Proposer hereby acknowledges receipt of Addenda number(s) through .

To be considered for selection, a duly authorized agent of the Proposer must complete and sign this page and submit it with the Proposal. Signature below indicates that the Proposer has read and understands the requirements set forth in this Request for Proposals (RFP).

Signature:

Table of Contents

TAB 1: EXECUTIVE SUMMARY

Proposer will insert its executive summary in this section and limit it to one page. The executive summary must include:

· Summary of business

· Number of years in business

· Company size including number of employees

· Business portfolio

TAB 2: SUPPLEMENTAL QUESTIONS

All proposals must include a detailed response to all supplemental questions in this tab. The quality and detail of responses will figure significantly in the overall evaluation of proposals. Proposers are encouraged to provide additional information to support capabilities on each point. In an effort to standardize the format of all proposals, responses should be provided to all items in the order given. Please list each item number and restate the question before each individual response.

1) Methodology/Approach:

a) Provide a brief outline and description of the proposed services to be performed. Describe roles and responsibilities for completion of the Work, for both Denver Water and your company. Descriptions should demonstrate your understanding of the work to be performed.

b) Describe how you notify Denver Water’s Contract Administrator (or their designee) that the work has been completed.

c) Describe how you will be able to meet work requirements as specified in the RFP Statement of Work.

d) Describe how you handle damage to your customer’s property.

e) Describe how you effectively identify noxious weeds in their pre-emergent, growth, and dormant stages.

f) Describe your process to ensure that the weed mitigation was successful.

g) Describe the quality control methods in place for handling pesticides and ensuring that the quality of Work for all areas outlined in the Scope of Work is maintained.

h) Describe your process for evaluating work sites and developing work plans to monitor and control weeds, adequate grounds maintenance, essential mowing to maximize results.

i) Provide a list of equipment and fleet the company has available to provide the requested service. Include quantities and descriptions.

j) Describe how you handle delays in a schedule, (such as weather event).

k) Describe how you resolve conflicts in scheduling.

l) Explain how you would invoice for multiple schedules. Include details on invoicing practices and invoice structure such as itemized invoices, individual invoices, monthly invoices etc.

m) Provide an example of your Weed Management Plan. Include details outlined in RFP #506198 Section 1.6, Scope, Paragraph B.

2) Company Experience and Qualifications:

a) Describe the quality control methods in place for ensuring that the quality of Work for all areas outlined in the Scope of Work is maintained.

b) Describe your experience with weed mitigation around waterways such as irrigation ditches.

c) Describe your knowledge and practice around Xeriscape designs and implementations.

d) Provide required certifications and licenses.

3) Service Level Agreement:

a) Describe how Denver Water’s Contract Administrator will contact your company to schedule or make changes to scheduled work and to resolve performance issues. Include methods of communication and response times.

b) Describe your approach to ensure a successful engagement/business relationship with Denver Water.

c) Describe Denver Water responsibilities in a successful engagement/contract.

d) Describe how you will communicate with Denver Water.

e) Do you offer any guarantee of your client’s satisfaction/service levels?

f) Describe the escalation process for non-performance issues under the contract.

g) Describe your process for handling service calls.

4) Staffing Plan:

a) How many employees will be needed to service this contract? Explain.

b) Do you utilize subcontractors? If so, what conditions trigger the use of subcontractors?

c) What is the company’s contingency plan when you exceed your capacity?

d) What is the procedure if staffing is not available to complete the requirements of the contract?

e) How many employees have a valid Qualified Supervisor or Certified Operator designation?

5) Environmental Compliance and Sustainability:

a) Denver Water has idle free campuses and facilities; no vehicle or truck idling is permitted except in extreme weather conditions. Can you apply weed mitigation while observing Denver Water’s idle free sustainability goals? Please provide details regarding how you will achieve this goal.

b) Explain what strategies for integrated pest management do you suggest or employ before using chemical application.

c) Provide details on how you will prioritize the use of selective herbicides to reduce damage to non-target plants that support pollinators.

6) Safety:

a) Describe your Safety program/culture. .

b) What is your company’s OSHA Total Recordable Injury Rate (TRIR) for the last two years of reported data?

c) What is your Experience Modification Rate for the past three years?

d) What is your Days Away Restriction Transfer (DART) Rate for the previous two (2) years?

e) Does your company maintain an OSHA 300A Log of Injury and Illness? Please provide a copy

RFP Response No. 506198 Weed Mitigation

REV 12/27/20

TAB 3: PROFESSIONAL REFERENCES

Provide a minimum of three customer references that purchased services described in this RFP within the past five years.

REFERENCE 1

REFERENCE 2

REFERENCE 3

TAB 4: PROPOSAL RATES

Proposers must describe its rate structure and submit its comprehensive price in this section. Proposal pricing shall be submitted using the Excel spreadsheet titled “506198 Exhibit C - Pricing” worksheet.

Please note the following items regarding completion of Exhibit C:

· Complete and re-send Exhibit C to Denver Water as an Excel spreadsheet (e.g., do not complete and return as a PDF).

· The worksheet may be revised to add columns for additional needed Person(s) / Classes of Person(s).

Proposers must include a list of the subcontractors that will be used to perform the work, including subcontractor’s name, business address, contact name, contact phone number and contact e-mail address.

TAB 5: SUPPLIER DIVERSITY SURVEY

Section 2.13 of the RFP describes Denver Water’s Supplier Diversity Program: Small Business Enterprise (SBE) / Minority/Women Business Enterprise (MWBE). The data from this form is used for Denver Water’s records only. This data supports consolidated reporting for the Supplier Diversity Program and is used for the purpose of analyzing general business patterns such as representation and participation of small, minority, and/or women business enterprises within industries that do business with Denver Water.

1) The Proposer is a self-attested small business per Small Business Administration size standards criteria OR is certified as a Small Business Enterprise (SBE).

|_| Yes |_| No

2) The Proposer is a certified a Minority-owned Business Enterprise (MBE) and/or certified Women-owned Business Enterprise (WBE).

|_| Yes |_| No By answering “Yes” to question 2, the Proposer must submit a copy of its valid MBE and/or MWBE certification(s) in this tab.

TAB 6: REQUIRED SUBMISSION DOCUMENTS AND INFORMATION

Please confirm that you are submitting the following required submission documents and information in this tab.

1) Colorado Secretary of State Certificate of Good Standing or equivalent |_| Yes |_| No

2) W-9 |_| Yes |_| No

3) Sample Insurance Certificate: Proposer must provide a sample Acord™ 25 Certificate of Liability Insurance form indicating Proposer’s coverage and limits of the types specified in Exhibit A: Sample Agreement |_| Yes |_| No

4) Proposer acknowledges and has satisfied requirements of RFP Section 3.4 Designation of Any Proprietary and Confidential Information |_| Yes, Proposer clearly designated any sentences, pages or sections of the Proposal that the Proposer deems confidential or proprietary, and included it as a separate file on the same e-mail, marked “REDACTED ORIGINAL”.

|_| No, Proposer did not designate any sentences, pages or sections of the Proposal confidential or proprietary. Proposers acknowledge that Denver Water may be required to disclose any or all of the documents submitted with a Proposal, pursuant to the Colorado Open Records Act, C.R.S. § 24-72-201.1, et seq.

5) Sample invoice |_| Yes |_| No

6) Proposer prefers to receive payment via the payment method indicated by a “YES” response in the Preferred Payment Method column (select only one option):

TAB 7: PROPOSER’S TERMS AND CONDITIONS

Proposer must insert the following in this tab, if applicable:

|_| Exceptions and/or proposed modifications to Exhibit A: Sample Agreement in accordance with RFP Section 2.10 Sample Agreement.

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