504-60-12 Solar Arrow Rev2024Oct.docx

Specification No. 504-60-12

Specification No. 504-60-12

Specification for a Solar Powered, Portable, LED Traffic Control Arrow Panel

State of Illinois Department of Transportation Bureau of Business Services

Specifications for a Solar Powered, Portable, LED Traffic Control Arrow Panel

October 2024

This specification covers a solar powered traffic control arrowboard for use in Department of Transportation highway maintenance and traffic operations.

Each bidder shall submit with their bid descriptive literature and specifications describing all the equipment and options proposed. It is the desire of the Department of Transportation to purchase a manufacturer’s standard product or a close variation. Therefore all printed material submitted with this bid must verify all features described in the specification below. This information shall be clearly marked to indicate the make, model, and accessories proposed to be furnished.

Bidders quoting on this equipment should submit with their bid written proof of the following:

1. The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the bid for a period of not less than 2 years.

2. Parts and service for the equipment proposed are readily available within the State of Illinois.

It is the responsibility of each bidder to complete and return this specification with the bid.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed With This Bid:

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies, or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Successful bidder should be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment. Bidder shall provide documentation and enumerating service locations.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized servicing dealer of the manufacturer, and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless otherwise specified, Manufacturers’ standard warranty shall be provided. Bidder shall attach copies of warranty with their bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair, or replace the equipment at no charge to the Department upon notice.

The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of inoperable equipment at Manufacturer’s cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification, please do not mark NO. Mark Yes and explain with a short comment on how it exceeds.

Shall include the following standard or optional equipment:

This warning device and its operation shall comply with Manual on Uniform Traffic Control Devices.

Complies: Yes |_| No |_| Sign Panel:

The background for the arrow panel shall be rectangular in shape 4' x 8' Complies: Yes |_| No |_| The front and back panels shall be aluminum alloy.

The perimeter frame and internal vertical member shall all be aluminum channel. All corners and internal channels shall be gussetted and held in place by welds and corrosion resistant hardware.

Complies: Yes |_| No |_| The lamp hoods shall be high impact UV resistant abs plastic.

Complies: Yes |_| No |_| The panel shall be etched, primed and finished with manufacturers standard anti-glare coating.

Complies: Yes |_| No |_| The panel shall contain 15 hooded or recessed lights forming an arrow, 5 lamps in each arrow head and 5 lamps in the connecting bar.

Complies: Yes |_| No |_| Three lights shall be installed in the backside of the panel to indicate the arrow patterns being displayed.

Complies: Yes |_| No |_| Control and Performance:

The lamps shall flash in unison 10 for a right arrow and 10 for a left arrow.

Complies: Yes |_| No |_| A double arrow, 5 lamps in each arrowhead, and 3 lamps in a common shaft all flashing in unison.

Complies: Yes |_| No |_| The arrowboard shall flash 7 horizontal lamps in unison Complies: Yes |_| No |_| The 4 corner lamps from the outermost corners of the arrowheads shall also flash in unison.

The lamps shall operate on 12 volts DC input to the controller. The arrowboard shall track the ambient light at all times to ensure an appropriate light intensity is being emitted under all ambient light conditions.

The lamp’s intensity shall be constant with varying battery voltage. The constant intensity shall be maintained by a regulator.

This system shall continue to operate until 80% of the battery is discharged at which time the system will automatically shut down and the "low battery" indicator is illuminated.

Complies: Yes |_| No |_| Remote Communication:

The remote access shall provide the following features in accordance with the Work Zone Data Exchange (WZDx):

· GPS Tracking

· Battery voltage and solar status

· Display Monitoring

· Display Control Complies: Yes |_| No |_| Lamps:

The lamps shall be a PAR 46 LED lamp, sealed in waterproof hard coated polycarbonate housing. The board shall include fifteen (15) lamps in an arrow configuration. The arrowboard must provide legibility at a distance of one (1) mile on a bright sunny day or a clear night. The lamps must meet or exceed the Standard Specifications book, Article 1106.02(h).

Power Supply:

The solar generator shall be of sufficient capacity such that peak current generated by the solar generator is greater than twice the unit’s total peak current consumption while displaying a single flashing arrow.

The solar panel shall be mounted to deploy when the arrow panel is raised and to generate power while in the stow position for travel.

The battery bank shall consist of sufficient capacity to operate the arrow panel fully for 30 days without use of either solar or AC recharging.

The batteries shall be regulated and protected by solid state electronics from over charging and over discharge.

The batteries shall be housed in a secured, ventilated, weatherproof housing. They shall be easily accessible for removal and replacement.

Complies: Yes |_| No |_| The batteries proposed shall be recyclable and returnable to a battery supplier and not present an environmental hazard.

Complies: Yes |_| No |_| The unit shall have a built in charging system capable of accepting recharging from the solar panel and a 110 Volt power source.

Complies: Yes |_| No |_| The panel shall be capable of functioning on the 110 Volt or the DC current.

Complies: Yes |_| No |_| A solid state regulator shall control both the AC and DC charging.

Complies: Yes |_| No |_| Panel Lifting Mechanism:

The panel lifting mechanism and arms shall be constructed of reinforced steel. The unit shall be lifted by a winch of approximately 1,000 lb. capacity. The winch shall utilize steel braided cable with holding brake.

Complies: Yes |_| No |_|

Manual locking devices shall ensure the device stays in the selected position.

Trailer:

The trailer shall be fabricated from formed steel structural channels or tubular steel. All materials shall be laser or plasma cut, fabricated, and welded to acceptable industry standards.

Complies: Yes |_| No |_| The axle and suspension shall be rated for maximum GVW of the complete unit. Automotive style bearings, hubs and fenders shall be provided.

Complies: Yes |_| No |_| The tires shall be new, first run quality designed for trailer loads.

Complies: Yes |_| No |_| All running gear shall be rated for this unit to be capable of being towed at 65 mph. when folded for transport.

Complies: Yes |_| No |_| The trailer hitch shall include a 3" pintle ring and required safety chains.

Complies: Yes |_| No |_| The trailer shall be equipped with four adjustable jack stands one mounted on each corner. The front pair and the rear pair shall be angled outward from the trailer frame. Each shall be equipped with holes and pins to provide stability on uneven terrain.

Complies: Yes |_| No |_| The trailer shall have a tongue that will provide for clear tail swing when pulled behind a Department of Transportation single or tandem axle truck with tailgate spreader or the tailgate in a down position. The tongue shall also be equipped with a 2000 pound capacity swivel style top-wind screw jack with formed steel foot pad.

Complies: Yes |_| No |_| The tongue weight of the trailer.

The trailer shall have all LED lights and reflectors required for compliance with the Illinois Vehicle Code.

Finish:

All exterior surfaces normally painted shall be painted or powder coated manufacturer’s standard color.

Complies: Yes |_| No |_|

General:

Copies of all operators’ manuals, parts lists, and warranty information shall be provided at time of delivery to each district receiving one or more units. Electronic versions are acceptable in lieu of paper (i.e., flash drive).

Complies: Yes |_| No |_| Educational Instruction:

Instruction performed by qualified factory or dealer personnel covering safety, operation, routine service, and maintenance of the machine shall be provided following the delivery and acceptance of the machine or scheduled at that time. The instruction shall be for all personnel assigned by the District as operators or maintainers of the machine. More than any single day may be required to satisfy this requirement.

Complies: |_| Yes |_| No

Requirements Covering Items Detailed Above:

All equipment cataloged as standard or safety related shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Complies: Yes |_| No |_| The component parts of the unit shall be of proper size and design to safely withstand maximum stresses imposed by a capacity load, and the manufacturer's rated loads for all component parts shall not be exceeded when the unit is so loaded.

Complies: Yes |_| No |_| Full coverage warranty on all components for a minimum five (5) years shall be provided.

The lamps included shall be covered for ten (10) years. The electronics, controls, cables and circuitry shall be covered for five (5) years.

Warranty duration:

Attach a copy of your warranty with the bid. Since the continuous operation of this equipment is of the utmost importance and sometimes of an emergency nature, it is necessary that the successful bidder be in a position to render prompt parts and service statewide

The vendor or manufacturer of the unit which is considered for award shall, at the request of IDOT, demonstrate this or similar equipment within the receiving District in the State of Illinois and in the presence of authorized IDOT personnel to prove out any features in question.

This machine is to be delivered in first-class operating condition with acceptance subject to Department of Transportation approval.

Complies: Yes |_| No |_| Does the unit proposed meet the specifications? If No to any portion, please explain:

Bid Response:

Bidders will need to send copies of each of the following with their bid response.

a) Specification

b) Descriptive Literature