50018-270000-2.pdf
PDF 553 KB Posted
- Solicitation number
- 50018-270000
- Issued by
- Livingston Parish, Louisiana
About this file
This is Addendum #1 to an Invitation for Bids (IFB) issued by Grambling State University's Purchasing Department for the modernization and upgrade of five hydraulic passenger elevators at campus facilities under solicitation 50018-270000. The addendum modifies the original IFB issued July 10, 2026, and was issued July 29, 2026. The project encompasses comprehensive modernization of hydraulic systems, control systems, electrical components, door operators, safety devices, and related infrastructure across elevators located in the Intramural Center, Long Jones Hall, Carver Hall, and two elevators in Stuart Hall. A mandatory pre-bid site visit was held July 16, 2026, at 1:00 p.m. with sealed bids due August 6, 2026, at 2:00 p.m. CST. The original contract time of six months has been revised to twelve months from award notification. Liquidated damages are assessed at $350.00 per calendar day for failure to achieve substantial completion within the contract time.
Key modifications specified in the addendum include identification of Everon Solutions as the fire alarm service provider, with contractor coordination and pricing required for fire alarm system integration with elevator fire service. The contractor must install fire-rated suspended ceilings in machine rooms, smoke and heat detectors in equipment rooms and hoistways, machine room alarms, and pit sump alarm systems with specific requirements including float switches, indicator lights, and automatic elevator return to the second floor upon alarm activation. Additional responsibilities include pit ironwork assessment at Carver Hall with potential change orders for replacement, removal of non-fire-rated wood paneling at Intramural Hall with code-compliant fire-rated replacement, installation of main line disconnects with 42-inch minimum working clearance at Stuart Hall, and provision of labor for mounting security cameras furnished by the university. The contractor shall not provide security cameras or perform elevator packing repairs in Building B, which remains the responsibility of the university's existing elevator maintenance provider. All work must comply with applicable fire codes and OSHA requirements, with coordination required around scheduled university events.
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Text version
July 29, 2026
PURCHASING DEPARTMENT
Addendum #1
50018-270000 (5) ELEVATORS MODERNIZATIONS AND
UPGRADES PROJECT
This Addendum No. 1 forms a part of the Invitation for Bids (IFB) and Contract Documents and modifies the original IFB and Bidding Documents issued on July 10, 2026. All provisions not specifically modified by this Addendum shall remain in full force and effect.
CHANGES AND CLARIFICATIONS
ITEM 1 – Fire Alarm Company
The fire alarm service provider for this project is:
Everon Solutions 1823 Royal Avenue Monroe, LA 71201 Contact: Chad Myers Phone: (318) 397-2862 Email: williammyers@everonsolutions.com
ITEM 2 – Contract Time
The Contract Time is hereby revised from six (6) months to twelve (12) months.
ITEM 3 – Fire Alarm System / Elevator Fire Service
Question: Will the fire alarm system activate the firefighter hat symbol when the elevator is placed on Fire Service?
Response: Yes. This work is included in the Contractor's scope. The Contractor shall coordinate with and obtain pricing from Everon Solutions for this work.
ITEM 4 – Machine Room Ceiling
Question: Can a fire-rated suspended ceiling be installed in the machine room to isolate the elevator equipment from building piping?
Response: Yes. The Contractor shall also install the required smoke detector(s) and machine room lighting in accordance with applicable codes.
ITEM 5 – Machine Room Alarm
Question: Is an alarm required in the machine room?
Response: Yes.
ITEM 6 – Pit Sump Alarm System
Question: Will the sump line be installed in the machine room?
Response: Yes. The Contractor shall provide the following:
• Install a 1¼-inch copper line from the sump pit to the equipment room with a quick-release connector for building use.
• Attach the sump pump discharge line into a barrel.
• Provide a float switch in the elevator pit that activates an audible alarm when liquid is detected.
• Install an indicator light in the equipment room that remains illuminated until the liquid is removed and the system is reset.
• Install an alarm silence/reset switch in the equipment room.
• When the alarm is activated, the elevator shall automatically return to the second (2nd) floor and remain there until the alarm and float switch have been reset.
• Duplex pit areas shall receive a 1½-inch copper line.
ITEM 7 – Carver Hall Pit Ironwork
Question: Do the specifications include replacement of the pit ironwork at Carver Hall?
Response: The pit contained water during the site survey and the ironwork could not be fully inspected.
Once the pit is drained during construction:
If deterioration requiring replacement is found, the University will issue a Change Order for the replacement work.
If the ironwork is determined to be in acceptable condition, the Contractor shall clean, prepare, and paint the ironwork using a rust-inhibitive coating.
ITEM 8 – Elevator Packing Repair
• Replacement of the leaking packing in Building B is not part of this Contract.
• The repair is the responsibility of the University's existing Elevator Maintenance Provider (EMP). The University will coordinate this repair separately.
ITEM 9 – Intramural Hall
Grambling State University will remove all existing supplies, equipment, and wood cabinets prior to construction.
The Contractor shall:
• Remove the existing non-fire-rated wood paneling adjacent to the equipment room door.
• Replace the removed material with code-compliant fire-rated construction.
ITEM 10 – Code Required Fire Protection
The Contractor shall provide the following in accordance with all applicable codes:
• Heat and smoke detectors in the equipment room.
• Smoke detector(s) at the top of each hoistway.
• If sprinklers are present in the elevator pit, provide initiating devices to activate the shunt-trip disconnect and Phase I Firefighter Service.
• Equipment room lighting with a wall switch located adjacent to the equipment room door.
• Fire-rated equipment room door and frame meeting current code requirements.
ITEM 11 – Stuart Hall Disconnect Clearance
The Contractor shall ensure the main line disconnects maintain a minimum clear working clearance of 42 inches.
ITEM 12 – Security Cameras
Question: Will the Contractor provide security cameras?
Response: No.
Grambling State University will furnish the security cameras. The Contractor shall provide all labor required for mounting the cameras.
Question: Will the cameras connect to the existing campus security system?
Response: Yes. The University's IT Department will provide the Cat 5 cable connection to the elevator controller.
ITEM 13 – Liquidated Damages
Liquidated damages shall be $350.00 per calendar day for failure to achieve Substantial Completion within the Contract Time, as provided in the Contract Documents.
ITEM 14 – Working Hours
Question: Are there restrictions on noisy work?
Response: No specific time restrictions apply, provided the work does not interfere with scheduled University events. The Contractor will be notified in advance of major campus events requiring coordination.
ITEM 15 – Contractor Storage
Question: Will storage space be available at each building?
Response: Yes. Grambling State University will make reasonable accommodations for contractor storage at each project location.
ITEM 16 – Sprinklered Buildings
Question: Is Intramural Hall the only sprinklered building?
Response: Yes.
Intramural Hall is the only building requiring a shunt-trip disconnect. Electrical modifications are also required, including relocation of existing electrical components and installation of a grounding conductor from the disconnect to the elevator controller where required.
ITEM 17 – Smoke and Heat Detectors in Elevator Shafts
Question: Do any of the elevator shafts currently contain smoke or heat detectors?
Response: No. Existing elevator shafts do not contain smoke or heat detectors.
Erin Walker Director of Purchasing Grambling State University
403 Main Street, GSU Box 4269, Grambling, Louisiana 71245 | Telephone: (318) 274-3280 · Fax: (318) 274-3290 · www.gram.edu
Grambling State University is a constituent member of the University of Louisiana System Accredited by the Southern Association of Colleges and Schools Commission on Colleges | Equal Opportunity Employer http://www.gram.edu/
SIGN IN SHEET — GRAMBLING UNIVERSITY PRE — |
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“July 16, 2026, 01: 00 PM.
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